Communication Plan: UniSA's Holoportation Technology Implementation

This document presents a comprehensive communication plan developed for the UniSA IT department concerning the implementation of Holoportation technology in collaboration with MavTech. The plan addresses the current challenges faced by UniSA, including attracting students and gaining a competitive edge through innovative teaching methods. It includes a detailed stakeholder analysis, outlining the interests and desired relationships of internal stakeholders like the project team, management, and students, and external stakeholders such as MavTech, sponsors, and parents. The objectives are clearly defined, focusing on increasing student awareness of the new technology and improving enrollment figures. The plan outlines key messages, emphasizing the benefits of Holoportation, such as virtual guest lectures and real-time interaction. Strategies and tactics, including surveys and paid/shared media, are proposed for effective communication with stakeholders. The implementation section covers project milestones, roles and responsibilities, and a detailed budget. The evaluation section highlights the potential impact of Holoportation on increasing student enrollment and providing students with a unique learning experience. Appendix A provides a stakeholder analysis chart to summarize the key relationships and communication needs.

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COMMUNICATION PLAN
PLAN OVERVIEW
Project Name:
Date:
Author:
Owner: UniSA IT Department
REVISION HISTORY
Revision Date
Previous Revision
Date Summary of Changes Changes Marked
APPROVALS
This document requires the following approvals. A signed copy should be placed in the project files.
Name Signature Title Date of Issue Version
DISTRIBUTION
This document has been distributed to:
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CONTENT
COMMUNICATION PLAN..............................................................................................................................3
PLAN OVERVIEW......................................................................................................................................3
REVISION HISTORY...................................................................................................................................3
APPROVALS..............................................................................................................................................3
DISTRIBUTION..........................................................................................................................................3
CONTENT.................................................................................................................................................4
SITUATION ANALYSIS................................................................................................................................4
STAKEHOLDER ANALYSIS..........................................................................................................................5
OBJECTIVES..............................................................................................................................................5
KEY MESSAGES...................................................................................................................................6
STRATEGIES AND TACTICS........................................................................................................................6
IMPLEMENTATION...................................................................................................................................7
Timings/ schedule................................................................................................................................7
Roles and responsibilities....................................................................................................................8
Budget.................................................................................................................................................9
EVALUATION............................................................................................................................................9
Appendix A...........................................................................................................................................10
Stakeholder analysis..........................................................................................................................10
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SITUATION ANALYSIS
At present scenario, IT department (UniSA) within University of South Australia is about to have
an agreement with Maverick Technology Pvt. Ltd (MavTech). The major problem which is being
faced by University is lack of students. For this it is crucial for them to adopt unique technique
through which they can fascinate more number of students as well have competitive edge among
their other competitors. In this aspect the problems and opportunities which are being faced by
UniSA are illustrated below:
Problems: University of South Australia do not have adequate number of students and to
possess them they have identify an alternative.
Opportunities: Holoportation is a technique which is rendered by MavTech that can be
utilised by UniSA. By this they can attract students and can also gain recognition for furnishing
unique methods of teaching.
The opportunities which have been provided are justified, as by making use of latest
technologies they can draw in more number of students. It will provide their students with exact
effects which will enable them to acquire accurate knowledge as well as visualise the entire
impact.
STAKEHOLDER ANALYSIS
The internal stakeholders of UniSA are project team, management and students. They are
essential assets within University and have their own interest in this project or agreement with
MavTech. If the agreement will be successful then project team will gain recognition as well
university may give them some extra benefits like increments. The management is interested in
this as it will render some benefits to them like number of students will be increased as well as
performance of existing students can also be improvised. Other major assets are students, they
are interested in this project as they will be able to acquire knowledge associated with specific
topics as well as can have sessions from experts from industry.
The external stakeholders of UniSA are MavTech, sponsors, students and parents of
students. They have their own interest in this project as while implementation of Holoportation
Mavtech can gain profit as well as increase their customer base. Sponsors are responsible for
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entire success as well as vision of project. They need to render feedback and make decisions with
respect to implementation of project. With respect to UniSA sponsors will be responsible for
allocating and supplying resources as well as finances to fund the entire project. Students are
interested in this project as they can have new equipments to learn things. It becomes easy to
learn things through simulation. Parents of students are interested in project as their child can
attain the knowledge from professors who are physically not present within UniSA.
OBJECTIVES
With respect to UniSA, their objectives are illustrated below:
 To increase awareness of new technology in students by 10% in the upcoming year.
 To improvise enrolment of students by 15% in next two years.
KEY MESSAGES
Holoportation is a technique which is based on ultramodern mixed reality technology which
is developed by Microsoft. This makes use of three dimensional mapping of entities of real world
for creation of 3D reconstructions that can be compacted as well as transmitted to remote
location through usage of internet. These can be projected within real time by wearing HoloLens
which are provided by Microsoft, through this the sound can be heard as well as interaction can
occur. It will lead UniSA as well as all their stakeholders to fulfill their own interest in this
project.
The key message which is being shared by management of UniSA with their major
stakeholders who are internal is that this technique will provide them with an environment where
students will be able to have guest lecture from experienced professors as well as experts from
the industries, distance or location will not matter, lectures can be projected to online students
within real time and face to face consultation will be provided among students and lecturer
within diverse locations. Apart from this if students face any kind of queries then there entire
session can be recaptured. This will also help employees to gain knowledge with respect to
different subjects or topics and even things which are not within their curriculum. Through this
students will also be able to their internship by being within virtual reality.
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External stakeholders will be benefited when project which is planned by organisation then it
will lead them to attract more number of students thereby all the stakeholders will be satisfied
like suppliers will have to supply more number of resources which implies that they can make
large profits. With respect to parents of students, when their child will learn new things and that
also from experienced personalities then there interest will also be accomplished
STRATEGIES AND TACTICS
UniSA is passionate for implementation of 3D Holoportation so that they can ensure sound
future of both organisation as well as students. All the stakeholders will be working in
collaboration so that project can be successful. For carrying out effective communication with
them certain strategies as well as tactics are adopted by UniSA for attracting different
stakeholders towards there project. They are present below:
Survey: It can be carried out to analyse entire impact of Holoportation technique as well as
analyse that how much keen people are towards this technology and what all impact it can have.
Paid medium: This is used by UniSA to make people aware about what they are about to
do. This will be in a form of tender which will be given in either newspapers like an
advertisement and bids will be taken from different suppliers of the entire project. The best can
be used by University so that the technology which they are going use can be successful. For
giving advertisements on newspapers or magazines they pay to certain amount.
Shared media: This might include social mediums like Facebook, Twitter or LinkedIn to
communicate with their potential stakeholders and create an impact on them with respect to
features which they are thinking and the manner in which they can be furnished.
IMPLEMENTATION
TIMINGS/ SCHEDULE
The major milestones which will occur within implementation of Holoportation project
are provided below:
Approval of project: IT department of UniSA needs to analyse feasibility as well basic
concepts of systems which must be approved by management. By this project will be
authorized to go to next level along with detailed requirements.
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Review of requirements: It is crucial to find out that requirements are completed,
correct, approved as well as apt for input.
Preliminary review: The design needs to be satisfied with respect to all product
requirements like if in one class Holoportation technique is being used then whether the same
lecture can be attended in other classroom, can be viewed in multiple effects like if
Holoportation effect is to the students sitting in right side then is it possible to have same
effects for students who are on left.
Critical review of design: Detailed design along with its architecture will be approved
and effectual input will be taken for development of code.
Test plan review: Create a simulation of plan so that it can be tested, this will lead to
ensure that if same plan is implemented what all effects will be created and whether it will be
successful or not.
System test review: When the test has been passed then actual implementation can be
started and it will be sure that suitable inputs are enough for carrying out its execution.
ROLES AND RESPONSIBILITIES
They are illustrated below along with time required for communication of plan and
analyzing each and every aspect associated with this.
Resource Role Estimated Work Hours
Management They have the crucial role in process of
communication. They will analyse the
bids which have been made by different
suppliers and organization.
Around 1 month
MavTech Management as well as technical team
will be in communication to find all
about how this technology can be
implemented and what all resources will
be required for the same.
Approximately one
month
Suppliers Technical team of UniSA will Near about 15 days
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Resource Role Estimated Work Hours
communicate with suppliers to analyse
what all resources they will be providing
and of which company they will be like
they are original or duplicate copies. It is
crucial as entire amount and time will be
wasted if any of the resource will not
meet the desired criteria.
BUDGET
The entire cost of project will be around $1,00,000- 5,00,000. The budget will will
entirely depend upon types of 3D camera which is being used and when more then 2 cameras
are used then quality of effect will be enhanced. Furthermore, depending upon the number of
students who are present at class, the same number of holo lenses is needed so that students can
visualize the 3D impacts as Holoportation is augmented and virtual reality. Holo lens
technology will be implemented on 3D camera
EVALUATION
By implementation of Holoportation within University campus, UniSA will be able to
increase their number of students by upcoming technology. This is a latest technology of which
hardly any organization has thought of, this will yield them affirmative results. Also by this,
students can have visualized interaction with faculties and will be able to sort out the problems
which they are facing in specific concept.
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APPENDIX A
STAKEHOLDER ANALYSIS
Interested Party Current Attitudes/
Relationship
Desired Attitudes/
Relationship
Interfaces
Internal
Project Team They will be carrying out
project as per outlined.
They will be affirmative
and will collaborate with
different members through
which project can be
carried out in respective
manner.
An atmosphere where they can
acknowledge which part is carried
out by which team and how they
will be associated or
interdependent on carrying out the
project with affirmative results.
Management Currently working They needs to make plan
strategically and
accordingly formulate
decisions. Enhanced
productivity and output
from team members as well
as employees from other
departments.
The will be responsible for
defining the plans and identify the
major members. Apart from this
they will add value to
organization through strong
communication.
Students Currently studying Interested to learn through
different professors
Clear understanding of
requirements will aid them to gain

knowledge.
External
MavTech It is an IT organization which
will implement Holoportation
technique within University
as well as provide them
support in case of any query.
They can build affirmative
relation with University by
which they can work
together in future aspects
also.
They will be providing platform
for University in which they can
furnish there Holoportation
technique.
Sponsors They will be providing funds
to University through which
project can be achieved.
They will try to establish
healthy relation with
management so that they
can coordinate in future
projects.
By making investments they
expect a suitable return for the
same if this do not happen then
they might sell their shares which
can create assorted impact on
organization.
Suppliers They are responsible for
furnishing resources like
cameras, sheets,
Holoportation devices and
many other types of
equipment which will be
required for having 3D
holoportation effects.
By having effectual
communication with
management as well as
MavTech, supplier will be
able to provide the exact
resources and with identical
configuration or size.
A clear communication related
with exactly what is required and
when it is required will assist
them to furnish exact resources.
They will be rendering high
quality services at reasonable
prices
Students They may be looking for Depending upon execution A platform will be provided where

admission in any University
for completing their higher
schooling.
of Holoportation
technology they might take
admission in UniSA to
acquire knowledge from
different Professors who
may not be present their
physically but still they can
elaborate the concepts as
per requirements.
University can acquire more
number of students by providing
them with an interface.
Parents of student They have got admission of
their child in the University
and when latest techniques
are being utilized then there
child can learn new things.
With respect to relation
with University, they can
have feedback from
faculties as well as when
they will implement new
techniques there is
possibility that more
parents will get admission
to their students.
University can provide an
interface to students so that
parents can be satisfied.