UNISA City West Campus Music Club Construction Project Analysis

This project report details the construction of a music club at UNISA City West Campus, outlining the project life cycle, adaptive lifecycle considerations, and construction phases. It examines preconstruction activities, including budget approval and bidding processes, and the construction phase with emphasis on design modifications, expert monitoring, and periodic reviews. The report further addresses milestone achievements such as design and project approval, and emphasizes the importance of resource management, including scheduling, and work breakdown structures. The project incorporates considerations for task assignment, morale boosting, and productivity, with an overarching goal of creating an accessible and enriching music learning environment for students.

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Contents
PROJECT LIFE CYCLE.................................................................................................................3
Adaptive lifescycle......................................................................................................................4
Project Phasing............................................................................................................................4
Construction phases.................................................................................................................5
Milestone.....................................................................................................................................7
Design approval.......................................................................................................................7
Project approval.......................................................................................................................7
Resource management.....................................................................................................................8
Management plan.........................................................................................................................8
Resource management scheduling plan...................................................................................8
Resource scheduling................................................................................................................9
Work breakdown structure............................................................................................................10
Importance of work breakdown structure..................................................................................11
Tasks..............................................................................................................................................13
Considerations...........................................................................................................................13
Morale boosting.........................................................................................................................13
Productivity................................................................................................................................14
Efficiency...................................................................................................................................14

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PROJECT LIFE CYCLE
Project management cycle can be defined by PMI as a chain of phases a project undergoes from
the initiation stage to completion. Thus, it provides the crucial framework that is used in
managing the project. According to PMI, there are several determinants to the life cycle of a
project, technology used, the industry the project is in and the general characteristics of the
organization managing the project, (Lock, 2017). Every project initiated has a definite start date
and end date, specific deliverables, activities to be completed vary greatly.
Management and proper running of any project highly depend on its life cycle. This is because it
provides a more basic management framework for the project. The complete success of the
music club will be highly dependent on the accurate life cycle.
The music club will have a basic and clearer chain of event that will guarantee its completion in
the stipulated time. The life cycle will have a start date, organization, and preparation of
activities involved, implementation of the activities set and the closure date, (Thiry, 2016). The
project will put into practice the PMI structure that ensures that its life cycle is linear, follows
well-set steps and there is defined the start date and completion date. The following
characteristics will be put into consideration;
1. At the start of the project, incurred costs and staff members are few. The trend picks as
the project is carried and more activities are carried out. With the project coming to
completion, the two variables drop rapidly.

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2. Starting the project pose greater risks and uncertainties. This reduces as the project moves
towards completion as better decisions are arrived at and parties involved accept
deliverables.
3. Influence on the products of the project with no impact on the costs is greater at the start
of the project and they reduce as the project moves towards completion.
4. The cost incurred while correct the errors made increase as the project moves towards
completion.
Adaptive lifescycle
Construction of a music club at UNISA city west campus will take the adaptive life cycle given
the dynamics that are in the music industry and the requirements that are needed a music house,
(Rausch, et al 2016. Vol. 1). The entire requirement will not be predetermined as they may be
subjected to a high level of changes. This will allow the execution of the project to be
incremental and iterative overtime. The idea behind this choice is to decompose each phase of
the project is decomposed and connected to each other.
Project Phasing
In order to successfully construct the music club, related activities in the project should be
logically set. Phasing is important since it enables optimum management control. It is due to the
definition of activities to be carried at any given level of construction.

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Construction phases
Preconstruction phase
Preconstruction of a music club at UNISA city west campus will start after the board has
approved the construction budget. The budget caters for construction materials, labor,
constructor fees, and other miscellaneous expenses.
When the necessary documentation is done, bids for the project will be received. This takes into
account finalization of the budget, bidding for materials and the labor cost, (Siami-Irdemoosa, et
al 2015. Pp. 91). The bidding process will follow the standardized industrial methods that take
into account the selection and hiring of the contractor and other professional staff that will carry
out the whole project.
Prequalified contractors are issued with the bidding documents for them to determine the total
cost for their bidding package. The bids are submitted, reviewed and accepted if it is complete
and has adhered to the bid documents, costs and the suitability to the construction of the music
club.
Accepted bids are analyzed, and if the lowest bid exceeds the set budget, the budget is reviewed
or some changes will be made in order to achieve the target with the budget provided.
Construction phase
The construction phase of the music club will cover the following;
I. Introduced changes to the specifications of the club and drawings.
II. Contractors continuation to prepare and document the processes involved

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III. Experts monitor the club construction process
IV. Periodic review of the project;
a. Reviews by the officials
b. In-house reviews
c. Tests carried to determine if the building process is being done as designed.
The diagram below shows the construction phases of the project. Retrieved from:
https://encrypted-tbn0.gstatic.com/images?
q=tbn:ANd9GcSAayQ9NllPzbWhwJxF_GNYobbye7iNZkZo-xW4pFENXpLICbzzBQ

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Music club construction is completed with the winding up of this phase. UNISA management,
interior designers, architects, constructors and project engineers are responsible for carrying out
inspection activities, (Gurcanli et al, 2015. Pp. 9). Normally, through this phase, situations come
up that need some changes to the set design, or even need to be redefined, they are documented
by the contractor in bulletins which will later on added to the project construction document. If
the new changes require financing from the budget, they will be catered by the contingencies set
aside.
Occupancy of the building
The music studio occupation and use will do after receipt of the fire assessment department.
During the final stages of completion, the necessary documents are obtained from the relevant
sources that bring into the completion of a music club construction project. The documents
include mark-ups, as-built, closeouts and record drawings.
Milestone
In the entire process of constructing the music club, the highest milestones that are expected are
the approval of the design and approval of the complete building
Design approval
Approval of the design clearly shows that the stakeholders are aware of project expectations.
This will come after several hours of design revision and regular need for explanation on all
activities that are being done and why they are being carried out, (Harrison & Lock, 2017).
Achieving this milestone will show that, the project has won the confidence of all the
stakeholders.

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Project approval
Project approval will be the end of all activities involved in the project. All other activities will
be closed when this milestone is achieved. These include; bidding, vendor contracts and fixing
defects. All the teams involved in the construction process will thus be released. The music
studio is ready for use.
Resource management
A construction project requires optimum resource management and scheduling so as to complete
the project at the agreed time and at the given budget line. Without proper resource scheduling,
construction of the music club may fall behind schedule or may require more budgetary
allocations, (Zhou, et al 2015. Pp. 58). Resources that are available in a construction site are;
finance, human labor, building materials, and products, space and a number of subcontractors.
In order to have optimum resources allocation in this project, it is paramount to have real-time
visibility on, available resources, location of the resources, resources that are needed and hence
reschedule them as per the requirement.
Management plan
The resource management plan is important in this project since it helps in;
1. Availing the resource and solve any conflicts that may arise
2. Ensure optimal use of available time efforts and incurred costs
3. Avail skilled workers
4. Helps in identifications of limitations in the project

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5. Keep track of resource utilization
Resource management scheduling plan
To ensure that there is a successful resource scheduling during the construction of the music
studio, the following are required;
a. Redeployment of resources if there needs to accelerate the work
b. Have a clear defined phase of the project
c. A clear understanding of the lead time is required. This ensures that resources are availed
when needed.
d. Understanding the available resources for optimum use.
Efficiency and optimum resource allocation and use can be achieved when all the process in the
project are automated. The automated system will allow for the following;
i. Site collaboration is done online
ii. Automated calculations
iii. Resource scheduling can be reviewed and approved instantly online
iv. Helps in keeping resources utilization records
v. Stakeholders can access the information they need anytime anywhere
Resource scheduling
Automation of resource management makes it easy to successfully schedule the resources. In
order to ensure all activities are running smoothly, the technique that will be used to schedule
resources is;

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Critical path method
It is a more complex and detailed method of resource scheduling. Construction of the music club
involves so many activities, it is important to link these activities to the subsequent and the
previous ones, (Radujković & Sjekavica, 2017. Pp.610). Critical path method clearly indicates
the start and finish dates of all activities that are involved. It uses SS, FF, SF, and FS as
indicators on activity sequencing. The steps that are involved at arriving at the sequence are;
Assessment of the required resources
List of activities
Production of activity related diagram
Assessment of activity duration
Work breakdown structure
Breakdown of work structure in the project will lead to proper planning, controlling, and
reporting status and execution of activities. Therefore, all the work in the project will be
assessed, estimations made, scheduled and budgetary allocations will be made, (Antunes &
Gonzalez, 2015. Pp. 217). Wok breakdown structure is important as a manager in the whole life
cycle music club construction.
Work breakdown provides a bottom-line that is needed in achieving the technical goals of the
project. The project’s activities will be broken-down following the following procedure;
i. Definable, activities should be able to be understood by the stakeholders

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ii. Can be estimated, the cost to complete the work and time duration that is needed can
be estimated
iii. Manageable, an amount of work can be assigned to one specific individual to oversee
iv. Adaptable, the activities grouped together should be flexible so as to eliminate the
scope and be accommodated by other groups
v. Independent, work having a minimum interface with other on-going activities can be
managed by an individual while keeping them independent. For example, a
subcontractor building the walls of the music club can also be assigned to plaster the
same walls.
Importance of work breakdown structure
According to Pasaribu et al (2019), it is important to the stakeholders at the university to achieve
the following activities;
i. Risk identification
ii. Estimation of the total cost of the project
iii. Helps in the establishment of dependencies
iv. Determination of the project life cycle and creation of a project schedule
v. Helps in the writing of statement of work
vi. It is crucial in assigning responsibilities and clarification of roles to be played
vii. It is also useful in tracking the progress of the project.
The diagram below shows the work breakdown structure for the music club retrieved from:
https://d2slcw3kip6qmk.cloudfront.net/marketing/blog/2017Q1/WBSforBuildingaHouse.png

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Tasks
When the stakeholders assess the feasibility of the music studio project, they will have to
consider the strengths of each stakeholder, the contractor, architects and all other players that
will be involved in the construction process, (Deming, 2017. Pp. 1621). From the strengths
exhibited by each member, duties and responsibilities will be assigned to them. This is important
in order to be efficient, productive, boost morale and help members to make considerations.
Considerations
While the head of the product will find it hard to allocate duties to members based on the
exhibited strengths, it will be difficult to allocate every member with their ability, (Chen et al,
2016. Pp. 179). In this case, the stakeholder’s leader will ask members to consider the tasks they
will be comfortable handle. This can be done by holding frequent meetings that will familiarise
the members with the tasks to be handled.
Morale boosting
A sense of ownership will be created amongst the team members. The team members will invest
their time to ensure that the project becomes a success. With no responsibility assigned to
members, some may become disinterested in the project as a whole hence jeopardizing its
success, (Daneshgari, et al, 2016). Successful completion of tasks should be recognized as a way
of boosting the morale of the members. It can be done by commending the member in front of
other members. Even distribution of the tasks to be completed is also important to avoid
resentment from the members.

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Productivity
It is achieved when the task is assigned in accordance with the strengths of the members. For
example, a member that has specialized in the concrete building should not be allocated to do
plastering or roofing of the music club, (Roncone, et al 2017. Pp. 1019). Productivity can only be
boosted when all members agree on the responsibilities assigned to them.
Efficiency
Assigning responsibilities to the stakeholders during all phases of the project will greatly boost
efficiency. The head of each department should have a clear understanding of the roles in the
project so as to enable him in the development of timelines, (Mayordomo & Onrubia, 2015. Pp.
102). He should know who is in charge of which task and what time should the task are
completed. If the tasks are not assigned, the results of various will not be clear or they may even
be incomplete.
Citations
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framework. Buildings, 5(1), pp.209-228.
Chen, J., Song, X. and Lin, Z., 2016. Revealing the “invisible gorilla” in construction:
Estimating construction safety through mental workload assessment. Automation in
Construction, 63, pp.173-183.

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Deming, D.J., 2017. The growing importance of social skills in the labor market. The Quarterly
Journal of Economics, 132(4), pp.1593-1640.
Daneshgari, P., Moore, H. and Said, H., 2016. Measuring and Tracking Externalized Work to
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IOP Publishing.

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