Project Management Report: Enhancing QA Higher Education College

This report provides a detailed project management plan for enhancing QA Higher Education College through technological upgrades and event launches to attract more students and compete with rival universities. The report includes an introduction to project management principles, followed by a m...Read More

Project management

INTRODUCTION.........................................................................................................................3
MAIN BODY..................................................................................................................................3
Project management plan.............................................................................................................3
Stakeholders concern...................................................................................................................3
Risk register.................................................................................................................................6
Cost benefits analysis..................................................................................................................8
Time scale....................................................................................................................................9
Project execution challenges......................................................................................................10
CONCLUSION............................................................................................................................11
REFERENCES............................................................................................................................13

INTRODUCTION
Project management is considered to be that kind of process which is being adopted in
order to do planning, execution, controlling and closing work that is being performed by team for
achieving goal and objectives within time period specified. Main objectives of project
management has to be achieved efficiently through procedure that helps in cost controlling and
managing of task by reducing complex system. Objective of this report is related to launching of
events and universities which has to be publish technological construction of building. To attract
more students and compete with rivals universities. In this report risk factor, time involved in
project and analysis of stakeholders. Also in this report project plan has to be explained with
time and cost benefitted. Analysing with association has to be covered in the end and challenges
faced in the report as project executed.
MAIN BODY
Project management plan
Project management plan includes that kind of formal documents that has to be taken into
consideration and covers various aspects that is included within the project like cost making
process of marketing possible. Such document is written within which budget, time line and
project delivery is included. It also helps in maintain accomplishment of project within time
period specified. Project that has to be discussed in this report is related to initiating of high
technology enhancement to build universities to attract more and more student. Such plan
consists of various aspects in and are been explained as follows:
Stakeholders concern
Stakeholder is being defined as the parties which is having direct impact over business and
institution. All activities of business is being carried out and in university stakeholders has an
important role to play (Padalkar and Gopinath, 2016). These are students, donors, government
and academic faculty. Analysing of stakeholders is one of the most important process that is
being designed by making involvement individuals, leaders and rivals of an organization. It is
very important to monitor interest of all stakeholders and has to manage accordingly. For QA
higher Education College stakeholders are its directors, donors, students, teachers and other
those are directly associated with the institution. The interest, relationship within different
stakeholders are explained as under:
Stake holder's name Reason stating their
Interest
Whether they are in
or against Against
What is done to
manage them
Students It exists over showing
high interest as they
are being proposed.
This helps in
In this project high
favourable to the
students which is going
to lead over high
Students of QA Higher
Education College are
benefitted from
initiation of project.

maintaining image of
university can be
created which may
lead them to acquire
high knowledge
regarding the current
topic.
development and
makes growth of
career.
Teachers Teachers that is
having high interest
and has been adopting
through innovation.
Teaching always
involve various
unique ways in which
teaching is done. This
makes burden reduce
from minds.
It is having high favour
from project under
which innovation is
being (Martens and
Carvalh., 2016)
included within process
of teaching.
They are also provided
their interest and other
benefits which are
associated with their
objective of teaching.
Principal The principal of
college is also
associated with this
event as this event is
going to attract new
students in prominent
manner and along
with this this is
helpful in retaining
the old one too.
Principal is inclined
towards favour of the
initiated project.
In order to manage
interest of principal the
merits are provided to
them which will be
presented before
initiation of the
proposed project.
Suppliers Suppliers are the
person who are
These are having high
favour in the proposed
They can be managed
in the manner that

receiving payment for
raw material which
are supplied by them
in university.
project.(Niazi and et.
al., 2016)
quality raw materials
are supplied in which
institution can be
served in better
manner.
Contractors They are having
interest in order to get
high commission and
brokerage in their
rendered services.
They are working in
the favour of the
project.
These are managed by
obtaining more chances
so as to serve the
university in better
manner.
Government It is considered as a
source through which
income is done from
receiving of tax that
makes revenue
generation possible.
Government provides
favour for such projects
as government is
required to receive high
taxes out of the project
accomplishment.
By rendering all types
of information
regarding the project
the effectiveness of the
student within
education can be
managed.( Görög,
2016).The institution
can manage
government in
effective manner by
paying all their taxes
and other dues on time.
Resource Managers Resources of good
quality is going to
help in getting more
chances of attainment
of resources. In case
of future events this
aspect is providing
high positive benefits
to QA Higher
Resources managers
are providing high
support within the
project.
This will be managed
by creation of healthy
relationship with them
by using interpersonal
skills thereon.

Education College
(Boyle, 2017).
Risk register
It is known as that kind of tool which is being used by management to document risk and
ascertain project in order to assess risk at each part. In QA Higher Education College various
aspects that has to be used over risk assess in order to fulfil objective in proper way within
appropriate time period.
Risk Risk Level(L/M/H) Likelihood of events Mitigation strategy
Financial risk: In this
kind of risk there is
association of
arranging time of
event and this is done
to render information
that is being
connected to
university (Galli,
2018). Also alteration
of goods and services
is there to requisite
organize proposed
event.
Medium This may be possible. Also management of
QA Higher Education
College is required ti
decide over the
meeting of requirement
that is being needed for
budget in order to start
project.
Time scale of
project-
This is there to
indicate time and
standard which is
considered by the
management in order
to institute and
organize events with
High This is having high
certainty.
To make deal with risk
management of QA
Higher Education
College in making
coherent plans for
execution functions in
proper manner.

activities.
Unrealistic
estimation of cost:
This is required with
cost that has to be
spend on project
regarding its various
aspects (Delisle,
2019).
Low It is unlikely In order to deal with
this risk, event
planning is required to
be included by
management of QA
Higher Education
College. By meeting
possible changes needs
if the project can be
met in significant
manner.
Availability of project
team: This is refereed
as availability of
skilled and effective
staffs so as to meet
organisational goals.
As new project of QA
Higher Education
College is to become
technology driven
university and due to
this no availability of
quality team is one of
the prominent risk
which is associated in
this project.
Medium This can be possible. To make order del with
risk QA Higher
Education College has
been monitoring over
performance that is
being regulated in a
way over prevailing
demand to meet in
appropriate manner.
Technical risk: Such Medium Likely affirmable In this kind of risk

risk is being faced by
QA Higher Education
College most of the
time. As the project is
mainly dependent
over technology and
problems can be faced
by them in proper
using it.
management can be
done only by
organizing and keeping
equipped by increasing
focus over them. Also
repair and maintenance
is required to be done
on regular basis
without loosing focus.
Cost benefits analysis
In this process decision analysis of organization is done over determining of value of its
management. The model is being used by QA Higher Education College for taking action
over association of cost and benefits also.
Cost analysis
In this QA Higher Education College which is going to be helpful in allocation of cost
and various elements that is required.
Cost Amount
Research and development 10000£
Marketing cost 9000£
Technological cost 15000£
Event host cost 16000£
Total 50000£
For analysing of benefits from project three steps is required that has to be followed by
QA Higher Education College to calculate benefit from project that has to be elaborated as
follows:
Identifying benefits: As per this QA Higher Education College identification that has
been pertained in various events. Events is required to boost technology that has been

constructed with building of events and this makes positive effect over admissions with image
institution in marketplace. On the other hand current time is having various institutions that are
available and can be used by QA Higher Education College. It is going to make distinction of
services that is going to lead towards attracting of various number of students and to provide
sustainability. Also such type of event that is important for QA Higher Education College is
going to get increased and similarity over robust market high donation can be achieved which
makes smooth flow of activities possible with activities (Bjorvatn and Wald, 2018).
Execute benefits: After determination of benefits at this stage and realisation is done to form an
realisation plan. In this step plan is being prepared by QA Higher Education College that has
been explained as follows:
 In order to examine benefits of the project value chain is being analysed by QA Higher
Education College so that to measure efficacy of the project.
 On the other hand KPI is required to be analysed by QA Higher Education College so
that to measure progress of the project and to inculcate overall efficacy.
 After this communication plan is prepared by the management of QA Higher Education
College by which formal process of ascertaining benefits.
Sustain benefits: In this execution is being done over the deliverable that is been made by QA
Higher Education College. As per this process improvement should be contentious after
initializing of institution.
Time scale
It is being referred over scale in which consumption of time is being completed that is
measured through management team of QA Higher Education College. In order to initiate step
time of 22 days has been taken. For planning of process 40 days is required and 60 days has been
taken. As per this second phase of execution is 25 days taken in project. Process involved in
controlling took 32 days in compilation and in the end of process to end took 10 days.
Work Break down structure: It is being referred as key part of project that helps in its
deliverable through work over team divided as per hierarchical structure and also makes visual
details regarding deliverable.
Gantt Chart: It is being defined as that kind of chart which makes production control tool
possible. Such tool is helpful over offering graphical illustration which has to be scheduled over
appropriate information that can be enumerated regarding various kinds activities and event that
is being existing proposed project in QA Higher Education College.

Project execution challenges
In order to execute a project various kinds of difficulties can be faced that is going to affect
quality of project and this is leading towards delay in completion which has been impacting

unlimited target over project. This is been executing in relation to project over constructing
technology and upgrading university that builds lot of issues that can be faced. It is required to be
focused over project management to attain desired results and achieve goals. Various issues that
has to be faced during stages which helps in finding people and also gain skills that helps in
gaining project team, with leadership skills it helps in improvising of effectiveness in working.
This enhances effective skills of leadership with improving work. It enhances performance of
team members in order to make project effective. Also agreeing with team members to achieve a
common goal to be achieved. Following are the other problems that can be faced during the
execution of this project:
Resource conflicts: It is unavailability of resources is been required to make more efficiency to
make project completed. This is going to be affected in making project completed. Also delay of
project and efficiency should be find out between team members. All this is done to be used in
efficiency over completing task that has been assigned to them. It leads to increase conflicts
among team members( Azanha and et. al., 2017).
Ineffective communication which can lead to conflicts: Effective communication tools is being
used by project manager. So that information can be circulated and has to be occurred effectively
that helps in achieving target in desired way. If communication is ineffective is going to lead
over conflicts and disputes over increasing of chaos within the members of team.
No accountability: As per the project it is very important over accountability that has to be fixed
within the team. It is responsible for actions that is being taking place during project which helps
in making reliability over accountability of project. Also this increases effectiveness to achieve
desired objectives of a project.
Difficulty in decision-making: While working on a project can affect the ability of making
correct decisions which can lead to conflicts among team members. It is therefore important that
team members must also be engaged in taking decisions so that their views and opinions can help
in making effective decisions along with improving innovation during the project work.
Misalignment of projects and their business objectives: This is another issue which can be faced
during the execution of project as the objectives of project can be different from the overall
business objectives. It is therefore essential that the projects are started with the objective of
achieving the organisational objectives so that team members can be motivated in achieving
project goals on time and in an efficient manner.
CONCLUSION
From the above report it can be marked out that analysis of project management is that
kind of mechanism that helps in making a project successful in proper manner. This also leads in

helping and managing through management plan. All the activities are being arranged in
balanced and proper manner. Further stakeholders analysis is done which makes association of
stakeholders to measure and in the end risk is been registered in area where monitoring is
required.

REFERENCES
Books and journals
Azanha and et. al., 2017. Agile project management with Scrum. International Journal of
Managing Projects in Business.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management. 36(6). pp.876-888.
Delisle, J., 2019. Uncovering temporal underpinnings of project management
standards. International Journal of Project Management. 37(8). pp.968-978.
Eriksson, P.E., Larsson, J. and Pesämaa, O., 2017. Managing complex projects in the
infrastructure sector—A structural equation model for flexibility-focused project
management. International journal of project management. 35(8). pp.1512-1523.
Galli, B.J., 2018. Can project management help improve lean six sigma?. IEEE Engineering
Management Review. 46(2). pp.55-64.
Görög, M., 2016. A broader approach to organisational project management maturity
assessment. International Journal of Project Management. 34(8). pp.1658-1669.
Heigermoser, D., de Soto, B.G., Abbott, E.L.S. and Chua, D.K.H., 2019. BIM-based Last
Planner System tool for improving construction project management. Automation in
Construction. 104. pp.246-254.
Martens, M.L. and Carvalho, M.M., 2016. The challenge of introducing sustainability into
project management function: multiple-case studies. Journal of Cleaner Production. 117.
pp.29-40.
Padalkar, M. and Gopinath, S., 2016. Are complexity and uncertainty distinct concepts in project
management? A taxonomical examination from literature. International Journal of
Project Management. 34(4). pp.688-700.
Padalkar, M. and Gopinath, S., 2016. Six decades of project management research: Thematic
trends and future opportunities. International Journal of Project Management. 34(7).
pp.1305-1321.\
Schultz, C and et. al. 2019. How project management and top management involvement affect
the innovativeness of professional service organizations—an empirical study on
hospitals. Project Management Journal. 50(4). pp.460-475.
Zheng, X and et. al. 2016. Review of the application of social network analysis (SNA) in
construction project management research. International journal of project
management. 34(7). pp.1214-1225.