Project Management: Modernizing UK University Computer Labs

Desklib provides past papers and solved assignments for students. This project details modernizing UK university computer labs.

Project Management

Task 1 PID (Project Initiation Document)
Project Initiation Document
PID which is named as Project Initiation Document is used for providing layout of project or task
which is to be completed. It is used for indicating a reference point for both client as well
developing or project team for identifying the completion status or working status of project. It is
also known as decision document because in most of cases by using this, we can decide
implementation of mandate. It is also obtained with starting of project as well as ending or
middleware in water fall model. Here, below are some steps for PID for the given case study and
these are as follows:
 Objectives
 Budgetary information
 Timescales
 Approach
 Key staff
 Stakeholder analysis
Objectives
The main objective and aim is for constructing an well designed & managed event which are
used for quality analyst of universities for higher education. At computer lab of mainly
universities of UK (United Kingdom) which are London, Birmingham and Manchester, we have
to modernize the new teaching facilities to the class room or tutorials room. For this, make sure
that all type or tiers of person are preparing for stakeholders with their requirements and needs.
Budgetary Information
For this event management, the projected budget or amount is 50000 £. This whole budget is
divided in well-designed manner with equality such that all stages or phases are covered for
fulfilling completion of project and event. For the successfully completion of this project, we
have to follow the following mentioned 5 stages which are needed for event management and
these are:
 Planning

 Initiate
 Implementation
 Execution
 Closing
Planning is very first most step in which we have planned that what we have to do and what
process or phases which should be followed for this event. All the tasks, are divided into small
modules. Initiate is process on which task is started and further process is going on.
Implementation is way of progressing or completing this task with implementation of required
things that are physically or logically. Execution is defined as practical implementation of event
which are final and ready to be use. Closing is indication of fulfilling requirement of event with
terminating or finishing event.
Timescales
By taking a snippet for planning phase of event management, I think that completion time is
almost 20 days. This time period is containing some following process by finishing them and
these are planning, purchasing the required equipment, staff or employee for training, collecting
or taking requirement and need of stakeholders, complete document with proper documentation
& reliable facts & figures, applying different activities. After applying them, we have to go under
testing for getting better results. At the end, welcoming of all guests, different opportunities for
teacher, employee or students managing food for guests by deciding a very effective menu and
other activities.
Approach
I have chosen waterfall model technique because it is following the linear project management
approach. In this all steps or work is completed in a linear way for decreasing complexity for
easily completion of task. In this, requirement for customer and stakeholders are collected at one
place or initial phase. After that, plan is create which is to be executed in sequential manner.
There are also mainly 5 phases of waterfall model and these are: requirements, design,
implementation, verification and maintenance (Waterfall Model, 2018).
For this, task planning & coordinating event is major aim. In this, it is modernize the new market
by adding some new opportunities for employee as faculty members and students only and only

at computer lab of mainly universities of UK (United Kingdom) which are London, Birmingham
and Manchester.
Key staff
Here, for this task there are a team which are responsible for completion of this task and these
are HRD (Director of Human Resource), Manager, Staff or Employee for consortium, manager
for employee, manager for communication, manager for stage, manager for various stages,
manager for marketing that are digital as well as social, and manager for handling whole team.
Stakeholder analysis
Stakeholder analysis is defined as the process of analyzing system performance by making
changes into them according to industry scenario as well as market scenario also. It is used for
getting the different projects into well designed manner by creating a better understanding with
implementation. There are mainly 3 steps which are following at time of analysis of stakeholder.
First one is identification of stakeholder. Second one is providing or giving priorities to the
stakeholders. Third one is analyzing & better understanding of key stakeholders (Thompson, R.,
2009) .

Task 2
Work Breakdown Structure
Work breakdown structure (WBS) is defined as the project layout or outlines which are further
divided into subparts which can be easily managed. We can create folders or files and also crate
folders and files into them (WBS, 2019).
At below, is the WBS (work breakdown structure) for the well designed and managed event
organised at computer lab of mainly universities of UK (United Kingdom) which are London,
Birmingham and Manchester:
Figure 1: Work Breakdown Structure

Figure 2: Gantt chart
Figure 3: Gantt Chart Analysis

Task 3
Risk Registers
Risk can come from anywhere but there are solution availed for them. Let us take an illustration
of handling an event or project. In this, we have to minimize the risk which it has. Such that, it is
providing successful outcomes and progressive report for particular event. Here, it is mandatory
that the risk is to be recorded before it invokes. Hence, each & every organization is containing a
management register for handling them in a well-designed and effective.
Here, below I have mentioned required entities for creating and generating a risk management
register which are important for maintaining it and these are:
 Respective unique ID’s for risks.
 Designation of Owner
 Tremble or Impact
 Mitigation or Contingent Action
 Weighting score for Pre action
 Post action
 Status (Richter, L., 2018)
Figure 4: Risk Register Template
Table 1 – Risk Register
Description About Risk Designatio
n of
Owner
Mitigation or
Contingent Action
Weigh
ting
score
Weighting
score for
Post action

for Pre
action
Less internal
communication of
employee between
different department
Manager Project management
plan is in structure
manner with well –
designed by using
effective
communication with
coordination.
Experienced person
can share their
knowledge for
national purposes.
8 2
Company cannot fulfill
staff need which are
caliber and not
providing any rewards
to employee
HRD
(Human
Resource
Department
)
Please make sure that
resourcing which are
new should be
impartial
4 2
Disruption of
Consortium
Staff of
Consortium
Experienced people
has completed with
good results as record
in R & D (research &
development) project
at very big level of
infrastructure.
5 3
Getting late or Delay in
Deliverables
Manager
for Staging
The manager should
install different needed
tools for getting
progressive report by
monitoring them.
8 4
Major project
completion issues due
to communication
problems
Manager
for
Communic
ation
Employee should
share the exact details
or report of delivering
products clearly by on
timing with better
management of
milestone and
different activities
7 4
Advertisement for
website are not
performing well
according to their
project.
Manager
for
advertisem
ent
For effectively
maintaining this task
always prefer external
possibility resources
9 4
Uninformed leave of
Project Coordinator
Supervisor
of Project
Project coordinator
should have to write a
3 2

fault apology
application or letter
related to work ethics
Website provide could
manage this and
handled in well-
designed & organized
manner
Manager
for
Advertisem
ent
For effectively
maintaining this task
always prefer external
possibility resources
4 1
Overall Management
Planner
Manager
for Team
Updated technology
people are required
according to their
market scenario
8 4
Event Execution
Correctly
Event Task
Manager
Dedicated people are
required
5 1

References
 Waterfall Model (2018) projectmanager, projectmanager. Available at:
https://www.projectmanager.com/software/use-cases/waterfall-methodology.
 Thompson, R. (2009) Stakeholder AnalysisWinning Support for Your Projects, Mindtools.com.
Available at: https://www.mindtools.com/pages/article/newPPM_07.htm (Accessed: March 5, 2019).
 WBS (2019) What is Work Breakdown Structure in Project Management? - Project Management
Guide, Project Management Guide. Available at:
https://www.wrike.com/project-management-guide/faq/what-is-work-breakdown-structure-in-project-
management/.
 Richter, L. (2018) What Is a Risk Register? Explanation & Free Template, Bright Hub PM. Available
at: https://www.brighthubpm.com/risk-management/3247-creating-a-risk-register-a-free-excel-
template/ (Accessed: March 5, 2019).