University Project Management Report: SIM335 - Tasks 1 & 2 Analysis

This report provides a comprehensive overview of project management principles, as applied to a case study involving the renovation of a university library and lecture theaters. It begins by defining the key characteristics of projects and the importance of integration management. The report then delves into the significance of a project scope statement and Work Breakdown Structure (WBS), followed by an exploration of different budgeting approaches and risk management strategies, including financial, schedule, performance, and resource risks. The report also addresses quality management techniques and the use of Gantt charts. Task 2 applies the Project Life Cycle (PLC) to the case study, covering the phases of initiation, planning, and execution, including scope, budget, time management, resource allocation, and stakeholder management. The project involves refurbishing the library and lecture theatres, and includes the installation of new workstations and immersive technologies. The report highlights the importance of effective planning, execution, and control for successful project completion.

Managing Projects

Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................6
CONCLUSION..............................................................................................................................13

INTRODUCTION
Project management is a function essential for the execution of tasks on schedule. It really is
the standard practice that tools enable different stages like initiating, planning, executing, and
regulating projects. Planning seems to be the phase that is of highest significance among the all
the stages. This would not only help in determining the elements necessary to thrive with the
proposal, but it will also include an opportunities to grow methods or define ways to mitigate
initiatives which will enhance current success (Project Management, 2020). This is also
necessary to improve the efficiency of work by reducing waste and optimizing the use of
resources. The report aims mainly to introduce the meaning of project management as well as the
accompanying issues associated only with execution of a task project.
The report covers Task 1 which deals with the main features of a project such as scope
statement, WBS, approaches to budgeting for a particular project spending plan, project risks and
different solutions to overcome both with quality methods. In Task 2, the implementation of the
phases of the PLC to complete the proposed task as provided in the case scenario.
TASK 1
1. Main Features in every project
A project seems to have a broad variety of functionalities as well as the corresponding that
is demonstrated underneath:
• The project consists of evaluation models then both the corporation and service providers
to incorporate the successful project.
• Moreover an objective is limitless, typically requires the beginning and the end of
project.
• A project is essentially spectacular, because it aims to raise over it a variety of important
regulations that a project manager needs to reach around the project plan.
• In the future, ventures can generally just be a one-off endeavour, one that regularly
happens on a daily basis.
1b. Integration Project Significance
Management of coordination is essential for product growth, while businesses should
coordinate various activities consistently (Fleming 2019). The below, defined are the essential
area:

• Good governance and structure for all systems which functions mainly in the context of
the project.
• To undertake a whole arrangement to accurately achieve a result, because each procedure
aims to achieve the main goal of the execution of the work assignment.
2. Project Scope declaration and WBS importance.
This is among the main aspects of a project which lets companies to grasp how appraisal
actually is like, aside from reading this article. No importance for researchers and writers is
provided by a plan without some kind of description.
The main purpose of WBS is to help plan extra primarily a particular proposal's original
meaning (Pollard, 2019). The best way to do so is to include an altitude chart. It's really the
framework that is the important design stage that integrated the company's efforts in accordance
with supervisory segments.
3. Advances to budget generation
The corporation's yearly analysing of income and expenses is considered a spending plan
which is therefore a sequence of monetary and non - monetary transaction. This really uses
methods of arranging revenue and spending of the business entity. The expenditure plan is an
instrument for monitoring and organizing of all operations within company starting with the
period and ending with the plan's formal guideline.
Top-down approach: It allows deciding how often a proposal might cost anything else. The
percentage was further subdivided into the operations of the company.
Bottom-up approach: This involves consideration of the activities that will be carried out inside
the same campaign. The plan here concentrates on the smallest agreement sets, which would then
be measured off at a general expense.
4. Four different kinds of project threats
All across project management, a range of consequences could affect overall performance. The
below are some major hazards that are faced by every project that are described below:
• Financial risk: it is a concern because of shortage of funds to conduct various activities.
• Risk schedule: whenever a project cannot be finished inside a specified timeframe, this
danger develops.
• Risk for performance: this is really a risk involved in the actual short-sightedness of the
anticipated project.

• Chance of resource: the shortage of money to finish a project contributes to that too.
Measures that have various assortments must be regarded appropriately to reduce these
associated consequences. Equivalently, all elevated-chance conditions and non - randomized
analytical items of interest must be economic indicators. By using historical experience,
verifiable contextual evidence and the methodology of essential path analysis (PERT) is to
produce ever more precise assessments. All abilities expected to accomplish the task must have
had to always have one amount of income decided finally agreed designate to evaluate the risk
including its source of power.
5. System of consistency
Impactful techniques are provided to ensure the project quality, some of these proposed
as follows:
A systemic and acceptable assessment of the assignment under way or finalized (Owusu,
Chan and Shan, 2019) is an estimation of the project. This involves data collection on project
processes, functions and tests. The main aim is to test the project for efficiency, usefulness,
impact and sustainable development. The appraisal plan includes a project or research paper
quantitative assessment as well as an overall interpretation. Measurement in the organized
techniques is basically with capturing, analysing, and interpreting data to predict a method’s
growth in achieving its goals and mentor management decisions. For e.g., appraisal centres all
things, but often, how and where operations take place, who communicates everyone else the
important information, how many participants or resources needed to accomplish the project
task.
6. Gantt chart

TASK 2
Plan overview: The flowing project centres on an institution that aims to refurbish the
library through ground floor to 1st floor and also lecture theatres. The assignment is assigned to
an enterprise Business-Xperts-20. The quality main objective of this project is to overcome noise
pollution connected to DLR trains.
Initiation of a proposal
The project scope
Lifespan of a specific project compromise the main five subparts: initiation, planning,
implementation, control, and in-depth analysis. Project-Xperts-20 seems to be the company that
has been awarded the contract to renovate teaching environment, cinemas, as well as library
facilities. Team leaders conduct their tasks with the assistance of this community or continue by
having to fight to finish the project by identifying entity or whole team outcomes. Each move
comprises the whole project's contribution and also the University of Sunderland London
Campus being required to accept a combined sum of £ 8 million and must thus complete the task
in less than 2 years. These phases are elaborated underneath:
Initiation: throughout this stage the business should mainly define the business strategic
goals. The project leader effectively includes identifying a company need, possible threats, even
employee ideas to fulfil various criteria, solve these problems, or affect the opportunities
(Rendon and Snider, 2019). Throughout this case it involved the creation of 20 new workstations
and also the addition to the existing collection of 5 new workstations. This procedure includes an
in-depth summary of how certain project leaders should do to achieve the responsibilities as well
as project objectives. Interested parties have always been recognized in this procedure because
they are an essential part of company and must be informed of anything in proper manner. Some
of the relevant stakeholder to the specific project is students, learners, college staff, colleagues,
professional groups, sponsors. Such people recognize any improvements that occur at university
will help to improve the students' academic environment.

Planning: A Project leader develops a schedule to decide the timetable of the project, such
as the cross-activities of the system, will execute the functions beyond their constraints during
this process. The University plans to refurbish classrooms, labs and cinemas in the period of 2
years. Classrooms must be reconfigured to enable students to engage with recent studies, as the
transfer from the DLR train to just the school property causes disruption that frustrates the
process of the study project.
Main aim of project
• Install 20 new workstations upon the first ground of collage and 5 across the entire
library after replacing the original.
• Transformed lecture halls and cinemas, which people conduct immersive skills to
develop understanding, inspiration and productivity in their work.
• Such improvements at the institution, this program allows to gain more admission in the
next season.
• This helps to develop the smart primary school that also includes a mobile system base
for interacting at each point of university.
Time taken:
This suggests how strongly almost every work is being performed within the project to
get the success (Goodman, 2019). Time management is probably the much more essential to plan
for a case and leaders of the team will ensure that the research is completed within a timeline that
increases performance and effectiveness. Project leader manages the job and is responsible for
ensuring projects are completed before the deadline. The renovation of the university and
bookstore would have to be completed on timetable already when classes began.
Budget: This is really the estimate of figure that needed to be calculated before creating a
project commitment. For example, Project-Xperts-20 really has a proposed amendment to
renovate building structures, or make research into developing the place that is much more
entertaining for students. College wants to have sufficient funds before implementing smart
screen and other immersive devices in the college so that they can then easily and at the right
moment implement services through the project. Sunderland University's London Campus is
planning to spend £8 million to execute all such relevant project task and operations. This
contains a number of money-involving sub-activities, which are:
Activities Amount (£ million)

Online Promotion 1
Raw material 2
Salary 1
Transportation exposes 1
Advertisements & Marketing 1
Recruitment expenses 1
Training expenses 1
Total 8
Approaches: Project Managers should pursue an appropriate approach when preparing a
task, which can achieve project objectives and expectations (Brunet, 2019). Throughout the
case study college is refurbishing its school buildings so the student can better inform and
encounter anything really extra as result of online education by using modern technologies.
Primary personnel: The Sunderland London Campus project leader needs a talented
squad to accomplish this task operating in desired time. To achieve this, managers hire
certain qualified candidates to ensure that they are adequately prepared to make further
improvement within results. The project leader discusses some of the functionality the
applicant should have in the order to excel in completing his or her mission and achieving
expected outcomes. Each identified staff member needs skills such as money management
skills, governance skills, creative, and give interesting and meaningful opinions or emotional
states. These are needed because the specialist or highly qualified support university will
determine which innovation will be suitable for both smart class as well as informative
gadgets (Yu and et. al., 2017). In addition to this, skilled HR department also provide the
university with continuous training and development to enable them to make appropriate use
of everything. It will enable the university to fulfil their role as well as the academic interest
in learning.
Execution: Upper management mandates the project manager to ensure implementation
of operations across the overall project. The project teams do have other obligations because
their whole team has to be controlled; each job handles and maintains that this assignment is
accomplished within the date of deadline and according to the original timeframe (de

Oliveira, Rabechini and Derakhshan, 2019). In the meanwhile, project leader of Xperts-20
project would endorse almost every team members as to ones duties and responsibilities in
achieving optimum goals and targets. The team leader must periodically remind everyone to
evaluate and assess the results in order to help offer the required advice to the community
leaders. Interaction helps to increase the employees' morale, because they may share
concerns or opinions to each other and if they encounter difficulties of any kind which might
reduce the productivity of project.
WBS: It is a mechanism which the project managers coordinate and define any activity
that might be detected or taken by others where possible. Each position is organized across
the WBS, so that activities and objectives could be encountered on timetable. The Project
Manager organises or manages the entire situation within the organizational culture wherein
students or close relatives are familiar with the new structure including library that provides
their students through an advanced academic environment. The program designer built WBS
to efficiently achieve the project task on time without any major loss. The manager is
responsible for developing WBS that lists the different stages of the PLC which is presented
underneath:

Control: The project manager will be responsible of controlling all the research from
beginning to end results. In this, the project leader checks this from the value of the project to a
time frame individuals absorbed to complete a certain tasks. In results, the anomalies will be
further evaluated and mitigation steps will be given such that eventually all is done on schedule
according to the specified expectations (Myers, 2020). All across the process of project cycle the
project manager details the outcomes which are crucial as some improvements can be made in
respective time. When one task has been tracked already, the administrators will devise plans to
enhance the program. Financial planning is sometimes appropriate as project managers since
every investment by the corporation is monitored as growing application is required an overall
funding objective due to productivity. Managers could determine the risk evaluation registration
to analyse the possible hazard which may affect the sustainability or hinder the corporation from
effectively actually executing or performing the project task. The whole project will confront the
repurposed classrooms and workspaces.
Risk: Instability is the unrecognized financial disaster that impact the company's plan and
total productivity at school. It might take place whenever a company is unable to conduct its
operational activities within a specific time-limit and scheduled method (Berggren, 2019).
Project managers must assess the difficulties that they should impact management practices or
procedures before currently undertaking the work or even the specific case. To remove the
project risk management must recognize any dangers that may impact the situation of the
company as much as report in an acceptable way the necessity of thorough review. In the context
of the institution, project manager analyses all possible hazards related to the renovated
classroom, reading space and facilities of the cinema. Realistic overview is performed with the
aim to assess and preserve the following risk:
Descripti
on of
risk
Likelihoo
d
Impact Owner Mitigation Contingency Pre
actio
n
weig
hting
score
Post
actio
n
weig
hting
score
Inadequat Moderate Low Sponsor Some By losing funds 6/10 7/10

e
investme
nts,
which
lead to
unforesee
able
expenditu
res
certain
amount of
money is
reserved to
contend
with
unexpected
expenses.
which will
affect the case's
results.
Risk of
greater
usage of
resources
in
running a
program
due to
inadequat
e
coordinat
ion over
the two
activities.
Low High Project
manager
Develop
and pick the
strongest of
many
possible
results to
execute
when the
involves
risk.
This stretches
the entire
schedule for
the particular
instance and
thus adds to the
operating costs
of the
tournament.
5 / 10 7 / 10
Availabil
ity to
innovatio
ns and
the
knowledg
High Low Operatio
nal
director
Keep
informed
with news
releases.
The bad view
of the
University will
be generated
with the
viewpoint of
7 / 10 8 / 10

e
technolog
y was
develope
d, threat
associate
d with
inadequat
e quality
of
instructio
n.
the companies
and the
students.
Lack of s
taff
to manag
e event c
ustomers.
High Moderat
e
Project
manager
This proble
m can be m
inimized wi
th forethou
ght and pla
nning aim o
f providing
sufficient p
hysical reco
urses across
all operatio
ns.
Human resourc
e shortages can
directly impact
case usefulness
.
9 / 10 6 / 10
Operatio
nal
instabilit
y
attributab
le to
Moderate High Operatio
nal
director
It would be
very
essential to
control all
formal
governance
Improper
implementation
of complex
case actions.
6 / 10 7 / 10