Project Management Case Study: Risk Planning, Progress and Results

This report presents a comprehensive analysis of a project management case study focused on the renovation of a university campus. It begins with risk planning, identifying potential risks such as cost overruns, technology acceptance failures, team conflicts, and online payment security breaches. The report details the original project plan, outlining project phases, activities, and resource allocation. It then describes how the plan was adapted using agile sprints and stakeholder involvement, highlighting learning experiences through iterative cycles. Risk mitigation strategies are discussed, including cost estimation plans, employee training, and security measures. Finally, the report includes a feedback form to assess stakeholder satisfaction with the renovation program and the effectiveness of the project management strategies. References to relevant academic literature support the analysis.

Project Management

Table of Contents
Task 1: Risk Planning:...............................................................................................................2
Task 2:........................................................................................................................................2
Original Plan...........................................................................................................................2
Changing the plan...................................................................................................................3
Learning experience through cycles.......................................................................................3
Project Risks planning strategies............................................................................................4
Task 3:........................................................................................................................................4

Task 1: Risk Planning:
Risk
Identification
Risk Description Risks
Severity
Risks
Likelihood
Risks
Impact
Overrunning
of training
and
development
cost
(Schwartz,
2017)
Overrunning of training budget
more than $ 30000
High Medium Low
Hiring of new
staff
Extra cost incurred on hiring the
new staff members from outside
Medium Low High
Failure of
technology
acceptance
(Simanjuntak,
and
Agung.2018)
Students and employees are not
able to use the advanced
technology system such as
finger print recognition
Low High Medium
Conflicts in
team
members
In-capabilities of the employees
and student can create the
chaotic environment
High Medium Low
Security in
online
payment
Confidential details in accessing
the card for payment can be
leaked
Medium Low High
Unauthorised
ordering of
food
Online ordering can results in
unauthorised accessing of food
Low High Medium
Task 2:
Original Plan
Renovation of university Campus
Project Phases Activities
Project Initiation Project Initiation activities
Project Proposal
Project Approval
Define Scope
Project Charter
Project Planning
Resource Allocation
Cost Allocation
Budgeting
Scheduling
Create project blueprint Create project blueprint

Consultation
Detailing of requirements
Definition of work Procedure
Organizing workshop
Gap Analysis
Identify the current and future process
Synchronizing current processes to the
organization’s strategy
Resolving of gaps
Construction phase Construction phase
Construction design
Entering of Organizational information
Working out gap process solution
Project Evaluation Project Evaluation
Final Preparation
Final Testing
Validation of the system
End User Training
System Management
Cut over activities
Resolve all Open issues
Signing Contract with the food supplier
Go Live Go live
Stop of Former System
Final migration
Close of previous system
Quick tests
Validate system
Implementation Implementation
System Use
System Support
Maintenance
System Stability and Normalization
Close out phase Close out
Project Documentation
Project Handover
Changing the plan
Agile sprints are arranged for discussion on the approval of plan. The plan was approved by
the stakeholders without any requirement of change because the proposed plan focuses on the
system validation by the involvement of the stakeholders. It helps in measuring the successful
completion of the project (Yismalet, and Patel, 2018). Training and development program for

the end users is arranged so that they can improved their capabilities of learning to make use
of proposed system for the accessing of food items through the use of card system.
Learning experience through cycles
Agile Cycle Learning Experience Required Change Decision Taken
Discussion Proposal of the project
passes through the
discussion over the
business requirement
No Change Through Discussion
and Stakeholder
participation
Analysis Gaps in the undergoing
universities activities is
checked for defining the
clear requirement of the
new system (Salem, and
et.al., 2017)
No Change Through Discussion
and Stakeholder
participation
Strategy Identification of risks and
critical activities helps in
completing the project
successfully. Strategies are
developed for controlling,
monitoring, maintenance,
and stabilization
No Change Through Discussion
and Stakeholder
participation
Execution of
plan
Execution of plan takes
place for fostering the
quality of services provided
to the students and faculties
by integrating the online
food management system
in the university campus
No Change Through Discussion
and Stakeholder
participation
Quality
assurance
testing
Testing of the quality
provided to the students by
implementation validation
and verification system to
identify the gaps in the
renovated project and
requirement specified in the
proposal
No Change Through Discussion
and Stakeholder
participation
Project Risks planning strategies
Risk Identification Risk
Probability
Risk Mitigation plan
Overrunning of training and
development cost
High Development of the cost estimation plan so
that minimal difference between the planned
cost and actual cost occurs and project can
be completed successfully within the
planned cost
Hiring of new staff Low It is better to provide training and
development program to the working
employees to enhance their capability for

operating the new technology
Failure of technology
acceptance
Medium Motivation and training program helps in
employees and students to accept the new
working environment
Conflicts in team members Medium Technical expertise over the new technology
helps in resolving conflicts between the
working employees
Security in online payment Low Firewall protection system and
cryptographic procedures should be installed
for securing the confidential information
used for payment
Unauthorised ordering of
food
High Finger print system is installed for verifying
the ownership of the card holder
Task 3:
Feedback form
Question 1 Strongly
Disagree
Disagree Neutral Agree Strongly
Agree
Are u
Satisfied
with the
renovation
program
Yes
Question 2 Strongly
Disagree
Disagree Neutral Agree Strongly
Agree
Do you agree
that training
and
development
program
improves
skills and
expertise of
the end user
to make them
compatible to
handle
renovation
program
Yes
Question 3 Strongly
Disagree
Disagree Neutral Agree Strongly
Agree
Do quality of
service and
facilities
Yes

provided to
the students
and faculty
staff
members by
designing the
renovation
program
Question 4 Strongly
Disagree
Disagree Neutral Agree Strongly
Agree
Do you think
risk planning
and strategy
is the
important
step for
completing
the project
successfully
Yes
Question 5 Strongly
Disagree
Disagree Neutral Agree Strongly
Agree
Does the
delivery of
the food
items can be
improved by
signing
agreement
with the food
companies
Yes
References:
Schwartz, L. (2017). Strategic cost management for construction project success: A
systematic study. An international journal of civil engineering and urban planning,
4(1). Retrieved from https://airccse.com/civej/papers/4117civej05.pdf
Simanjuntak, M., and Agung. (2018). Analysis of project cost management and the effect on
cost overrun in construction projects. International journal of innovative research in
science, engineering, and technology, 7(7). Retrieved from
http://www.ijirset.com/upload/2018/july/72_Analysis.pdf
Yismalet, A., and Patel, D. (2018). A critical literature review on improving project cost
management practice and profitability of domestic contractors. International journal
of engineering technologies and management research, 5(1). Retrieved from
http://www.ijetmr.com/Articles/Vol5Iss1/06_IJETMR18_A01_222.pdf

Salem, O., Solomon, J., Genaidy, A., Luegring, M. (2017). Site implementation of lean
construction techniques. 1st ed. Retrieved from
https://www.leanconstruction.org/media/docs/lcj/V2_N2/LCJ_05_V2N2.pdf