University Professional Skills Portfolio (PRSK4048) - Final Project

This document presents a completed Professional Skills Portfolio (PRSK4048) project. The portfolio is divided into two main sections: Portfolio Evidence and Written Tasks. The Portfolio Evidence section includes tasks on Teamwork, Professional Ethics, and Project Management, with components like the Belbin Questionnaire and a Code of Conduct. The Written Tasks section comprises two tasks: 'Professional Skills In Action' and 'Your Professional Skills'. The Teamwork section involves a Belbin Questionnaire to identify team roles, and a discussion. The Professional Ethics component involves creating a Code of Conduct. The project emphasizes individual work except for the Code of Conduct and Gantt Chart, which are group efforts. The document provides a comprehensive overview of the assignment requirements, including word counts and task descriptions, serving as a valuable resource for students working on similar projects. The document also includes a sample code of conduct created by the student.

Professional Skills Portfolio (PRSK4048)
Presentation Group Members (GM):
GM1 GM2
GM3 GM4
GM5 GM6
This is your Professional Skills Portfolio. Please save a copy on your computer and back it up regularly (e.g.
by saving it on your computer / in the cloud (e.g. Google Drive) / emailing it to yourself). You will receive a
printed copy which you should bring to all lectures and tutorials. However, at the end of the course, you
need to submit a completed electronic copy via Turnitin. Please refer to suggested word counts for each task
included within this portfolio.
Table of Contents Page Learning outcomes
Section 1: Portfolio
Evidence
(These tasks will often be drafted
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in class and are designed to inform
the written task in Section 2.
Suggested word counts are
included in brackets.)
Teamwork (400 words) 3 LO2, LO3
Professional Ethics (600 words) 7 LO1, LO2, LO3, LO4
Project Management (600 words) 9 LO1, LO2, LO3, LO4
Section 2: Written Tasks
(These tasks should be developed
throughout the semester but
completed in weeks 9-11.)
Task 1: Professional Skills In Action (800 words) 11 LO1, LO2, LO3, LO4
Task 2: Your Professional Skills (800 words) 12 LO1, LO2, LO3, LO4
Total Word Count: 1,600 (Portfolio Evidence) + 1,600 (Written Tasks) = 3,200 words (+/- 10%)
All tasks must be completed individually, except for the ‘Code of Conduct’ (Part 1 of the
Professional Ethics) and the ‘Gantt Chart’ (Part 1 of the Project Management) which should be
completed in collaboration with your group members.
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Section 1: Portfolio Evidence
Portfolio Evidence 1 Teamwork [weeks 1 and 2]
This task consists of three parts:
1. Belbin Questionnaire
2. Scoring Key for Self-Perception Inventory
3. Discussion (400 words)
Belbin Questionnaire
Belbin (1996) outlines the different type of roles people may have within a team. Complete the
following questionnaire to identify your main role(s). To complete the questionnaire:
1. Tick in the far left hand columns the one, two or three sentences most applicable to yourself.
2. Then in each section A-G in the column on the right, share 10 points between those sentences that
apply to you: one of which you feel sums you up well while the other only applies some of the time,
e.g. You could give your first choice seven points and three points to your second choice. In some
instances you might decide that there are two sentences which apply to you equally – if this is the
case, award five points to each.
SECTION A
Tick When involved in a project with other people: Points
1. I can be relied upon to see that work that needs to be done is organised.
2. I pick up slips and omissions that others fail to notice.
3. I react strongly when meetings look like losing track of the main
objective.
 4. I produce original suggestions. 6
 5. I analyse other people’s ideas objectively, for both merits and failings. 7
6. I am keen to find out the latest ideas and developments.
7. I have an aptitude for organising people.
 8. I am always ready to support good suggestions that help to resolve a
problem.
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SECTION B
Tick In seeking satisfaction through my work: Points
1. I like to have a strong influence on decisions.
2. I feel in my element where work requires a high degree of attention and
concentration.
 3. I am concerned to help colleagues with their problems. 6
4. I like to make critical discrimination between alternatives.
 5. I tend to have a creative approach to problem solving. 5
6. I enjoy reconciling different points of view.
7. I am more interested in practicalities than new ideas.
 8. I particularly enjoy exploring different views and techniques. 8
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SECTION C
Tick When the team is trying to solve a particularly complex problem: Points
 1. I keep a watching eye on areas where difficulty may arise. 7
2. I explore ideas that may have a wider application than in the immediate
task.
3. I like to weigh up and evaluate a range of suggestions thoroughly before
choosing.
 4. I can co-ordinate and use productively other people’s abilities and
talents.
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5. I maintain a steady systematic approach, whatever the pressures.
6. I often produce a new approach to a long continuing problem.
7. I am ready to make my personal views known in a forceful way if
necessary.
 8. I am ready to help whenever I can. 7
SECTION D
Tick In carrying out my day-to-day work: Points
1. I am keen to see there is nothing vague about my task and objectives.
2. I am not reluctant to emphasise my own point of view in meetings.
3. I can work with all sorts of people provided that they have got
something worthwhile to contribute.
4. I make a point of following up interesting ideas and/or people.
5. I can usually find the argument to refute unsound propositions.
6. I tend to see patterns where others would see items as unconnected.
 7. Being busy gives me real satisfaction. 10
 8. I have a quiet interest in getting to know people better. 7
SECTION E
Tick If I am suddenly given a difficult task with limited time and unfamiliar
people:
Points
1. I often find my imagination frustrated by working in a group.
 2. I find my personal skill particularly appropriate in achieving agreement. 6
3. My feelings seldom interfere with my judgement.
 4. I strive to build up an effective structure. 5
 5. I can work with people who vary widely in their personal qualities and
outlook.
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6. I feel it is sometimes worth incurring some temporary unpopularity if
one is to succeed in getting one’s views across in a group.
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7. I usually know someone whose specialist knowledge is particularly apt.
8. I seem to develop a natural sense of urgency.
SECTION F
Tick When suddenly asked to consider a new project: Points
1. I start to look around for possible ideas and openings.
2. I am concerned to finish and perfect current work before I start.
 3. I approach the problem in a carefully analytical way. 7
4. I am able to assert myself to get other people involved if necessary.
5. I am able to take an independent and innovative look at most situations.
 6. I am happy to take the lead when action is required. 8
7. I can respond positively to my colleagues and their initiatives.
 8. I find it hard to give in a job where the goals are not clearly defined. 5
SECTION G
Tick In contributing to group projects in general: Points
1. I think I have a talent for sorting out the concrete steps that need to be
taken given a broad brief.
2. My considered judgement may take time but is usually near the mark.
 3. A broad range of personal contacts is important to my style of working. 7
4. I have an eye for getting the details right.
5. I try to make my mark in group meetings.
 6. I can see how ideas and techniques can be used in new relationships. 9
7. I see both sides of a problem and take a decision acceptable to all.
 8. I get on well with other and work hard for the team. 7
Scoring Key for Self-Perception Inventory
1. Transfer your point’s allocation from the seven sections of the Self-Perception Inventory to the
appropriate boxes below. The pre-printed numbers in the grid refer to the question numbers (QN) of
each section. For example if for Section A you scored seven points for question 6 and three points for
question 1, you would allocate them in the columns RI and IMP respectively.
SH CO PL RI ME IMP TW C
F
QN QN Q
N
Q
N
Q
N
QN Q
N
Q
N
A 3. 7. 4. 6 6. 5. 7 1. 8. 8 2.
B 1. 6. 5. 5 8. 8 4. 7. 3. 6 2.
C 7. 4. 8 6. 2. 3. 5. 8. 7 1. 7
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D 2. 3. 6. 4. 5. 1. 8. 7 7 10
E 6. 5. 8 1. 7. 3. 4. 5 2. 6 8.
F 6. 8 4. 5. 1. 3. 7 8. 5 7. 2.
G 5. 7. 6. 9 3. 7 2. 1. 8. 7 4.
Total 8 16 20 15 14 10 41 1
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2. Once you have allocated all your points, total each column. The highest two totals represent your
primary and secondary preferred team roles. Highlight them.
Discussion
In your tutorial your task will be to choose group members for the group presentation. In this
evaluation:
 discuss your rationale for the selection of your team members, taking into account Belbin
team roles and various strengths as well as roles that could be assigned to your team
members;
 explain how you will allow for creativity and individualism in your team and how you will
contribute to this team;
 comment on your individual primary and secondary team roles (based on the scores above),
what they represent and to what extent you agree with the outcome, using evidence of past
experiences to support your position;
Write 400 words.
There are more than ten teams working within my organisation. All team members have different qualities,
knowledge and skills. People played various roles. These roles are classified according to the Belbin role model
such as implementer, resource investigator, Plant, Monitor, Sharper, Coordinator, Complete Finisher, Team
worker and Specialist. In my team, there are two people who are implementer, team worker and monitor.
They are performing very brilliant role within organisation (Anderson, Connolly, and Sadovnikova, 2017).
Implementer plays one of the brilliant role as implementer is practice, reliable and efficient. Addition to this,
implementer turns the idea into actions and organise work that needs to be done. Beside this there is team
member who plays the role of monitor and team worker both. Team worker is also one of the most essential
role played within group as because team-worker is cooperative, diplomatic and perceptive. Team-worker
listens and avert frictions. Other than that, monitor is also an essential role as because he/she makes sober and
strategic decisions. He/she sees all the option's and judges accurately.
In my team I will improve my communication skills as well as develop abilities within my team as well. I will
allow them to communicate with subordinates so that there will no communication gap. Furthermore, by
improving communication skills, leadership skills will be improved to great extent. If my communication skills
will be improved, it will surely improve the leadership skills and if leadership skill is effective than it creates
creativity within the team (Assiter, 2017). To create confidence and motivation within team member, I will
allow all team members to participate in decision making activity which makes team members feel valued for
the team as well for organisation. I will organize group discussion, group meeting so that issues coming in team
can be solved easily.
From the above table, I have some capabilities that I have some qualities in my personality and I play various
roles in my team, I classified them to primary and secondary roles. My primary role that I played within my
team are I am always ready to support good suggestions that help to resolve a problem. I am concerned to
help colleagues with their problems. I am ready to help whenever I can, I have a quiet interest in getting to
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know people better, I find my personal skill particularly appropriate in achieving agreement, I get on well with
other and work hard for the team,
Addition to this, these are my secondary roles, I make original suggestions to my all team members. Further, I
tend to have a creative approach to problem solving and I can see how ideas and techniques can be used in
new relationships.
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Portfolio Evidence 2 Professional Ethics [weeks 3-4]
This task consists of two parts:
1. Code of Conduct (300 words)
2. Discussion (300 words)
Code of Conduct
With your group create a Code of Conduct which will outline the professional conduct in your team
during the preparation and delivery of the Professional Skills presentation. Your Code of Conduct
should:
 state the name for your team you have agreed on with your team members;
 list and refer to the values that underpin the standards set by your team;
 outline the team’s agreements in terms of how work will be carried out and any other
considerations that are important in team work;
 provide a list of specific actions for situations where work is not carried out or is not up to the
standard you had envisaged or agreed to.
Please refer to Week 3 tutorial handout for guidelines. Write approx. 300 words.
A code of conduct lays out the company's expectations and guiding principles for appropriate work
place behaviour. There is great importance of code conduct at work place. A well designed code of
conduct is a foundation for an effective ethics and compliance programme. The code of professional
conduct is a necessary element to maintain standards for the individual within that professional to
adhere. It brings responsibilities, accountability and trust within employees and team (Ahmed and
Ward, 2016).
I and my team members have decided that name of team to be “Stronger together”. We are working
together to make our team stronger than others. Working together brings success to company. It is very
important for team members to work jointly in order to achieve goal and objectives. There are some
standards which I have set to complete the work in particular time. For example- goal is to complete
the project, the time given to them is 8 hours, so it is the duty of team members to complete the task in
8 hours. Standards are set to check the actual work done and completed work. In our team, time and
quality both are checked and it will be very useful and fruitful for team members and organisation too.
Furthermore, there are some other works too which we have set standard like designing of project in
attractive and impressive way so that customers are satisfied, for that we have set quality standard. By
setting the standard of quality, team members are always ensured about the quality of work.
There are some other important points which are very necessary to be considered for teamwork are as
follows-
Teamwork motivates unity in workplace.
Feedback should be considering so that issues are solved in time.
Effective tools, path or channels of communication so that there should not be any communication gap
(Sakhieva and et.al, 2015).
There are some situations arise like conflicts between team members, technical issues, communication
gap. These are all the situations where work is not carried out in systematic manner or not according to
the set standards.
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Discussion
Discuss the role of ethics and professional conduct in your industry. Focus on the reasons why ethical
awareness is important in your industry and present examples where it could affect professional
conduct. Reflect on own ethical awareness you have developed and how you can use it in a
professional environment in your industry.
Write 300 words.
Write in full sentences and paragraphs and ensure you include an appropriate number of references for this
level. You must refer to the reading list and ensure you have evidence for theory and ideas around
professional skills. Refer to the marking criteria about how reading and research affects your grade.
Ethic s plays a vital role in the each and every industry or sector. Ethics are the norms or principles that
governs the behaviour of person or execution of an activity. We are working in an Information
Technology (IT) industry. Ethics are concerned about what is wrong and right. Ethics are one of the
most important factor in creating a better corporate governance. There are various roles that ethics
plays within business are as follows-
 Ethics attracts consumers to the products of company which encourage sales and profit.
 Ethics makes employees want to stay with the company and it controls labour turnover which in
results increase productivity.
 Ethics also attract investors and keep the share price of company high.
 Ethics protect the company from takeover (Hamilton,2016).
Ethical awareness is very important for business as it without the awareness of ethics, company cannot
build image and it will be very bad for organisation. There are some important of ethical awareness are
as follows-
 Satisfying basic human needs- The most important requirements of humans are being honest,
fair and ethical. Every person wants to work where there is fair and ethical practices are going
on.
 Create Credibility- Company which have moral issues are more believed and respected in
society. For example- Infosys company is known by its goodness in corporate governance and
social responsibilities.
 Securing Society- This is one of the most important ethics within business as because if
company is fulfilling the needs and demands of society than company will achieve success in
market. For example, introducing innovative technologies Lawyers and public interest
litigations may not help a great deal but ethics can.
In my team, I always aware of ethics or norms. I am always being fair and honest to all team members.
I used to communicate with team members in very effective way. I never bias to any member of team, I
allocate duty and responsibilities as per the abilities and knowledge not by any personal attachment or
relations. I am using all my norms and belief in my industry to make my company's environment
healthy and happy (Abuzaid and et.al., 2017).
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Portfolio Evidence 3 Project Management [weeks 5-8]
This task consists of two parts:
1. Gantt Chart (200 words)
2. Discussion (400 words)
Gantt Chart
With your team use an Excel spreadsheet to create a Gantt chart for the Professional Skills presentation and paste it in the space provided. In your
Gantt Chart:
 detail the steps you will take to prepare your Professional Skills presentation/video in week 9;
 identify the task(s) for each group member and decide how you will know the task has been completed (i.e. will they email to the group/will
someone have to check progress?);
 consider the stages and deadlines that have to be met by your team in order to successfully deliver the presentation;
Write approx. 200 words.
Skills to be
developed
1st week 2nd week 3rd week 4th week 5th week 6th week 7th week 8th week 9th week
Communicatio
n skills
Leadership
Skills
Presentation
skill
Team working
Skills
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Decision
making skills
From the above Gantt Chart, it was identified that there are some skill which need to be developed, there is lack of some skills that are needed to be
improved such as communication skills, leadership skills, presentation skills, team working skills and decision making skills. These all are the skills
which needs to be developed as because without these skills, team cannot be called as perfect team. So this Gantt chart is prepared to identified that
particular skills takes specific time. Communication skills is the backbone of organisation and team both as because lack of communication leads to
communication gap within organisation. Communication skills can be developed by maintaining positive attitude and smile in my personality and
watching videos and thinking before speaking etc. Addition to this, leadership skills takes 4 weeks, it will be stated to develop when communication
skill is coming to end. It is not easy to develop leadership skills. It can be developed by taking feedback form team member. Presentation skills is also
very necessary to develop it will develop with leadership skill and it takes 3 weeks to develop and it plays an essential role as because when company
organise something, it is very important to have presentation skills. Afterwards, Team working skills is also very important for organisation and for
team member as wellas because together working leads to success. It will start develop when all above skills come to end or developed. It takes
maximum 3 weeks (Chang, Lee and Mills, 2017). Beside this, decision making skills is also very important a because without this skill no one can
work by his/her own mind. These skills will start develop by developing team working skill and it takes maximum 4 weeks to developed.
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Discussion
You have created the Gantt Chart with the purpose of planning and managing the Professional Skills
presentation preparation and delivery. In this evaluation:
 explain the rationale for the plan you have created with your team and the expected progress
of your team;
 recognise where you may need to monitor your team’s progress closely and potentially
allocate more time;
 explain and analyse your contingency plan for the presentation taking into account specific
strengths and skills of the various team members;
 discuss the role of planning and managing the project, specifically in terms of the need to
meet the deadlines and moving the project forward considering skills, strengths and
weaknesses of team members;
Write 400 words.
Gantt chart is prepared for planning and managing professional skills to be developed. The skills which are
included in Gantt chart are very essential skills for team members. Communication skills need to be developed
in any manner as because it is very necessary for organisation and for each and every person. Lack of
Communication skills results in communication gap and communication gap will lead to mismanagement of
functions of organisation. Leadership skills is also very important for each and every member of organisation.
Addition to this, Presentation skills, decision making skills and team working skill are key skills which is very
necessary to be developed to achieve goals and objective of organisation (Kabilan, 2016).
Leadership skills and decision-making skills long time to develop as because both need efforts to be develop.
They need to be closely monitored by giving situations to handle them. When there is conflict between team
members, there skills can be judge easily that how they can solve the problems.
Contingency plan means a plan that is designed to take account of a possible future event. This Gantt Chart is
very useful for future also, as if these skills are not properly developing than it can be used again and time will
be extended. There are some strength and some weaknesses in employees which is need to be analysed
before planning strategies for developing managing skills. There is lack of decision making skills, team
members are not able to make decision by their own, so it to be developed. Afterwards, communication skills
are the strength of company as team members use and follows proper path, channel and tools for
communication.
Generally planning is performed only when initiation stage been performed by the project manager. It is very
big task that project manager has to perform. Project manager gives deadlines to employees to complete the
work as soon as possible. They give deadlines to employee's for completing the work. Employees have ability
and capabilities to complete the work which was given but there are some weaknesses to which delay the
work, such as lack of decision making skills (Rowley, Munday and Polly, 2017).
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