Project Proposal: UPS Framework for As-Sabuur Nigeria Limited

This project proposal outlines a plan for As-Sabuur Nigeria Limited to install Uninterrupted Power Supply (UPS) systems in a house in Abuja, Nigeria, addressing power outage issues. The proposal includes an overview of As-Sabuur Nigeria Limited, problem identification, and suggested solutions, focusing on the installation of two Perkins generators. A detailed project plan and budget, including a Gantt chart, work breakdown structure (WBS), and financial analysis, are provided. The document also identifies the skills required by the project manager for successful installation and maintenance of the UPS system. The project aims to provide a reliable power backup solution, ensuring uninterrupted power supply for the household and potential future financial returns for the company. The document also includes risk assessment and mitigation plans.

1UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Uninterrupted Power Supply (UPS) Frame Work
Name of the Student
Name of the University
Author’s note

2UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Table of Contents
1. Overview of the Organisation......................................................................................................3
2. Identification of a Problem and Suggested Solutions..................................................................4
3. Project Plan and Budget...............................................................................................................5
3.1 The Gantt chart of the Project................................................................................................7
3.2 The Work Breakdown Structure............................................................................................8
4. Current Skills to be tested..........................................................................................................11
Bibliography..................................................................................................................................13
Appendix........................................................................................................................................15

3UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
1. Overview of the Organisation
This report is based on the identification and planning for the procurement of
Uninterrupted Power Supply (UPS) systems. The company is As-Sabuur Nigeria Limited. The
primary objective of the company is to install generators in various houses and other
organisations. The company provides such kind of power back-up services in places which face
power outages. As-Sabuur Nigeria Limited, which is a reputed name in the market was registered
5 years ago in Nigeria. The company provides the installation services of UPS systems within
various houses.
As per the present project criteria, it has been seen that the houses in Nigeria face some
serious problems in relation to power outages. The company has been contracted to provide the
service of installing generator within a particular house. The project plan would be designed by
the project manager of the organisation who would be aware of the latest generator systems and
would thus provide various kind of planning suggestions in relation to the installation phase. The
installation of the generator systems within the house would prove to be highly beneficial as the
company would be able to gain additional financial returns in the future. Greater kind of
financial return would enable the company to pay the labours with their desired wages. In the
current project case, it has been identified that the house would need two units of Prekins
generators in order to provide uninterrupted power supply in case of power outages. The
generators that would be installed within the house would have power capacity of 50 Kva and 20
Kva. The 50 Kva generator would be used all time during the day, while the 20 Kva generator
would be used only during the time of power outage within the house.

4UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
As per the requirement of the project, the project manager would be responsible for
performing initial work of planning the entire idea of the project. The project manager would
plan the entire project structure and would submit it before the owner of the house for their
approval. After a proper project approval from the owner of the house, the project manager
would procure the generators, plan for the installation work and perform test runs after the
installation process. The project manager would also hold responsibility to assign a fixed date for
initiating the work on the project, plan a financial budget for the project and also set an end date
for the project. Hence, after the installation of the project, the project manager would also ensure
that the quality of project is maintained throughout. The early detection of defects would be
identified and thus the project manager should define proper strategies for a mitigation plan.
2. Identification of a Problem and Suggested Solutions
In the present case study, it has been identified that the initiating the installation of
generators would be highly helpful for a particular house in Nigeria. The location of the project
is in Abuja, Nigeria. The concerned place is not covered under the 24 hours electric supply range
and hence faces tremendous problems due to power outages. The people living in the house face
serious issues as they are not able to perform their regular work without a proper power supply.
The owner of the house is Lawal Fudi and he is responsible for contacting As-Sabuur
Nigeria Limited to help them in installing the two units of generator sets in the house. In order to
mitigate the problem, a particular solution is extremely necessary to be implemented within the
house. This kind of viable solution would be able to help the house owner in mitigating the
problems that are presently occurring due to power outages.

5UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
In the present case study, the concerned stakeholders involved within the project are the
house owner, project manager and site project lead. The owner of the house would contact the
generator supplier for arranging the entire project. On the other hand, the project manager who is
the owner of the business would design the entire project schedule. They would design the plan
for the installation work on the generator, prepare a financial plan for the project and then initiate
the project after a formal approval from the house owner. The site project lead would design the
structure within the site and then install the generator within the proper place within the house.
The design for the financial management plan that would be designed by the project manager
would help the owner in understanding the cost breakdown structure for the individual costs that
are incurred within the project. Based on the plan for the investments that would be made during
the installation phase, the future outcomes or benefits could be determined. The project manager
would also ensure that the quality of the generators are retained after the phase of installation has
been completed. Ensuring a proper quality and maintenance of the generators would be helpful
for gaining longer service from the product.
3. Project Plan and Budget
The project plan for the installation work over the project would incur certain processes
that would be essential for the successful execution of the project. The project, which is based on
the installation of two unit of generators would require the help of the project manager who
would be entirely responsible for understanding the proper requirements of the client and would
thus define certain strategies that would be needed for the completion of the project in a
successful manner.
During the work over the project, the project would initiate by performing a negotiation
work with the owner of the house. The signing of the necessary documents by both the parties

6UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
would provide an assurance that the project would initiate. After the documents have been
signed, the procurement of generators and other accessories would begin. The site manager lead
would take a proper measurement of the area under which the generators would be installed.
After the installation phase has been made, test runs would be conducted for ensuring that there
is no such faults within the concerned system. After the phase of installation has been completed,
a proper monitoring and control over the operations of the generator should be made. This would
ensure that the ensured risks could be controlled. After the entire installation phase has been
completed, the closure phase of the project would be made. The payment to contractors and other
staffs would be made during this phase. After accomplishing the project work, feedback would
be gained from the house owner. This would be highly helpful for estimating the success criteria
of the project.

7UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3.1 The Gantt chart of the Project
(Fig 1: The Gantt chart for the Project)
(Source: Created by author)

8UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3.2 The Work Breakdown Structure
Uninterrupted Power Supply
(UPS) Frame Work
Start of Project Initiation of Project Design
Negotiation with the client
Signing of document
Procurement of generator
and accessories
Installation of cables
Completion of the Initiation
phase
Planning for the
Installation
Procurement of 2
generators
Planning design for
installation
Test running of generators
Completion of planning
phase
Executing the project
Installation of Generators
Test running of generators
Completion of installation
phase
Monitoring and Controlling
Cost Variance
Schedule Variance
Scope Variance
Completion of phase
Project Closing
Payment to contractors
Payment to staffs
Project records into OPA's
Signing off of project
Lessons learnt in to OPA's
Completion of Project
Closure phase
End Project
(Fig 2: The WBS for the Project)
(Source: Created by author)

9UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
The milestones for the project are:
1. Completion of Initiation Phase of Project
2. Completion of planning phase of project
3. Completion of execution phase of project
4. Completing the monitoring and controlling of installation of generator.
5. Completion of project closure phase.
Initiation of Project Design 19600
Planning for the Installation 4720
Executing the project 7200
Monitoring and Controlling 4800
Project Closing 3200
Total Cost for the project 39520
Total Cost for the project
(Fig 2: The Budget for the Project)
(Source: Created by author)
The budget for the project is aimed at $39,520. The payback for the period is 2 years.
The assumptions that could be included within the installation work of the project are:
1. The house owner would provide grant for the project plan and loan that would be
required for project on procurement of generators.
2. The generators would be able to provide maximum number of required services.

10UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3. The entire process of procurement and installation of generators would be made easier
by the service provider company.
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTALS
Net economic benefit $0.00 $13,000.00 $13,000.00 $13,000.00 $13,000.00 $13,000.00
Discount Rate 8% 1 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Benefits $0.00 $12,037.04 $11,145.40 $10,319.82 $9,555.39 $8,847.58
NPV of all BENEFITS $0.00 $12,037.04 $23,182.44 $33,502.26 $43,057.65 $51,905.23 $1,63,684.62
One Time Costs $24,320.00
Recurring Costs (Maintenance Costs) $0.00 $250.00 $250.00 $250.00 $250.00 $250.00
Discount Rate 8% 1.0000 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Recurring Costs $0.00 $231.48 $214.33 $198.46 $183.76 $170.15
NPV Of All Costs $24,320.00 $24,551.48 $24,765.82 $24,964.27 $25,148.03 $25,318.18 $1,49,067.78
Overall NPV $14,616.84
Overall ROI = (Overall NPV / NPV Of All Costs 0.10
Break-Even Analysis
Yearly NPV Cash Flow $0.00 $11,805.56 $10,931.07 $10,121.36 $9,371.63 $8,677.44
Overall NPV Cash Flow $24,320.00 ($12,514.44) ($1,583.37) $8,537.99 $17,909.62 $26,587.05
Project break-even occurs between years 2 and 3
Use 1st year of positive cash flow to calculate break-even fraction 2.1564 years
(Fig 3: The Payback period for the Project)
(Source: Created by author)
The risks that could approach towards the project during the installation phase of the
project are:
1. The documents made for generator procurement and financial budget plan would not
be made ready within the required time period.
2. There might be some amount of defects that might be detected after the installation of
generators.
Based on the approach risks that are discussed, the plans for mitigating them could be:

11UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
1. The project plan should be designed properly within the proper time. This plan should
be approved by the house owner in order to ensure that there would not be arise in problems
during the procuring of generators.
2. The generators should be properly tested before installing them in the house. A
warranty period should be assured to the client so that the house owner would be able to perform
future maintenance work on the project.
4. Current Skills to be tested
During the process of installation of the generators within the house, the project manager
should have some personal skills that would be required for installing the generator set. The
project manager should have an extensive knowledge of the entire process of installation of the
generators.
The skills that would be required by the project manager in the context of environmental
stimuli are:
1. Strong form of mechanical and electrical aptitude skills.
2. Good form of leadership and communication skills.
3. A sound technical knowledge based on electric power generation, diesel engine,
distribution of power that includes the engine generation sets, assembly, installation, system
integration design, repair, commissioning, operation, paralleling, switchgear and transfer
switches. Another part of the knowledge that would be required is based on fuel systems,
enclosures, exhaust systems and ancillary equipment.

12UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
4. The project manager should be able to interpret different forms of instructions from the
owner of the project. They should also understand specifications that would also include
blueprints.
5. The project manager should also be able to perform the duties with a sense of urgency
that should exceed the expectations of customers.
6. They should also have the ability to work in a dynamic and paced environment. This
would ensure that the project manager would work in various environments. Hence, they should
be able to assess the customer needs and then evaluate the factors that would lead to customer
satisfaction.
7. The skills based on organizational and negotiation skills would also be highly needed
during the project work. This would be helpful for negotiation with the owner of the project in
regards to several issues.
The strengths of the project manager is that they have a good form of technical
knowledge in relation with the installation and testing of the generators. However, certain
weakness are present within the project manager, which might have much kind of negative
impacts towards the project. These weakness are in relation to soft-spoken nature and low
interaction with the client during the time of performing the work of installation. These skills
would be highly required for the performing the work of installation and ensure the best kind of
financial benefits for the business.