Vehicle Maintenance Facility Project Planning and Budgeting Report

This report presents a comprehensive project plan for a vehicle maintenance facility, encompassing scope management, project scheduling, and budgeting. The project involves constructing a commercial vehicle preservation facility with a fixed-price, fixed-scope agreement. The report details project goals, which include reducing vehicle operating costs and minimizing downtime through systematic maintenance. Deliverables are outlined with specific durations for each task, from initial site work to project closeout. The report also addresses crucial assumptions, such as timely resource availability and skilled team members, while acknowledging potential constraints like cost estimation and material supply. Project scheduling utilizes a Gantt chart and CPM to illustrate task dependencies and critical paths. A work breakdown structure (WBS) is provided to organize the project's components, along with detailed CPM analysis. The project aims to reduce vehicle interruption and enhance fuel efficiency through systematic maintenance and the use of vehicle management software.

Running head: PROJECT PLANNING AND BUDGETING
PROJECT PLANNING AND BUDGETING
Name of the Student:
Name of the University:
Author’s Note:-

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PROJECT PLANNING AND BUDGETING
Table of Contents
Scope management planning:- ............................................................................................... 2
Scope and Background:- .................................................................................................... 2
Project goals:- ................................................................................................................... 2
Deliverables:- .................................................................................................................... 3
Assumptions:- ................................................................................................................... 3
Constraint:- ....................................................................................................................... 5
Project scheduling:- ............................................................................................................... 6
Gantt chart:- ...................................................................................................................... 6
CPM and critical Path........................................................................................................ 6
WBS:- ............................................................................................................................... 8
References:- .......................................................................................................................... 9

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PROJECT PLANNING AND BUDGETING
Scope management planning:-
Scope and Background:-
The project of vehicle maintenance services is a theoretical commercial vehicle
preservation facility and is planned to comprise characteristics that are usual in small‐scale
profitmaking buildings. The agreement itself is expected to be a static‐price, stable‐scope
arrangement between the contractor and owner. Entire zoning approvals and code have been
achieved, and construction can initiate instantly upon delivery of the announcement to proceed.
The vehicle repairing space is constructing for controlling pickup light vans and trucks.
The repairing area covers oil and lube, vehicle lifts, air conditioning, and coolant service
apparatus, as well as pneumatic and electrical power channels. Warming of this space is
completed with postponed gas‐fired boiler units. The dense wind is delivered by an air
compressor positioned in an adjacent room.
The cooling and heating of the office capacities are completed applying two systems,
every containing of external condenser unit and air controlling units in an entire room, and
ductwork fixed above the deferred ceiling. The standard lighting and power, the building, has
contemporary data and voice systems, as well as an online fire alarm structure.
Project goals:-
Determining the project goal is very much essential for any project. The vehicle
maintenance operators are critical associates of a vehicle management group accountable for
sustaining vehicles in protected, productive working conditions. By carrying out systematic
repairing and preservation in line with constructors’ references, the vehicle authority can
decrease vehicle interruption, raise driver fulfillment, and control maintenance budgets.
The fundamental goal of this project is to reduce and control vehicle functioning costs.
By decreasing the threat of interruption, the user can evade the charges of vehicle repossession,

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PROJECT PLANNING AND BUDGETING
emergency maintenances, or unnecessary parts replacements. Systematic repairing and
preservation also back to vehicles’ fuel effectiveness, assisting to decrease vehicle fuel charges.
The authority can use vehicle supervision software to investigate vehicle performance
information, like as fuel budget and strategy maintenance, to evade extreme fuel depletion.
Many organizations use vehicles to supply goods to clients or deliver vital transport for
essential employees, like as sales agents or facility engineers. To certify that vehicles are
accessible to fulfill these necessities, the authority must be fixed an objective of reducing
vehicle interruption. By carrying out vital repairing, they can reduce the threat of a collapse
that would create the vehicle unreachable while the vehicle was being improved and renovated.
Deliverables:-
Task Name Duration Start Finish
Project Management 10 days Thu 26-03-20 Wed 08-04-20
Initial Site Work 18 days Thu 09-04-20 Mon 04-05-20
Foundation 35 days Tue 21-04-20 Tue 09-06-20
Structure and Envelope 44 days Thu 11-06-20 Wed 12-08-20
Interiors – Office Area 66 days Tue 28-07-20 Wed 28-10-20
Service Bays 25 days Wed 12-08-20 Wed 16-09-20
Final Site Work 35 days Tue 04-08-20 Tue 22-09-20
Project Closeout 17 days Mon 26-10-20 Wed 18-11-20
Assumptions:-
Assumption plays an essential role in any project management plan. When constructing
the commercial case for a project, expectations must be involved. Expectations play an
essential role in serving project teams, and shareholders set outlooks and recognize risk
mitigation plans, thus growing the probabilities of fulfilling objectives (Lorenzen, Allgöwer &
Cannon, 2017). The procedure of defining correct assumptions can be inefficient; this needs
experience and an understanding of the commercial needs, powers, and weaknesses. If
commercial constraints are unidentified, it's terrible to successfully classify and document

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assumptions. It's sensible to develop input from entire shareholders and talented project team
associates to confirm all bases are enclosed.
In this project, management also consists of some assumptions and constraints as well.
The project authority believes that they will get all the essential project sources from time to
time. The project management team also assumes that throughout the rainy season (Foundation
and structural Phase), the inexpensive worker will be available. The project management team
expected that every appropriate shareholder would present to every meeting and provide some
valuable advice for project improvement (Wang, Fang & Yuan, 2014). One of the most
significant assumptions is that the project team associates have the compulsory abilities which
can be beneficial for this project. The project resources and materials should be in proper
condition. If the equipment is not up to the mark, then it should be the biggest obstacle in
project progress. Another expected assumption is that the dealer will supply consumables at an
estimated time. The project administration sends two tables to the project manager. The two
tables consist of working agenda and budget analysis. The assumption is that this cost analysis
is well justified and not objectionable.
If expectations are incorrect, the whole project is put in danger, resulting in misused
time and financial resources. If several assumptions are improper from the initial time, the
anticipated high-level tactical goals are doubtful to be reachable (Martey et al., 2014). This can
also affect other associated projects. If expectations are incorrect, these exposures need to be
acknowledged, predictable, modified, and connected. It's better to measured things down and
goes back to the start to figure out what the expectations were constructed on and why these
expectations were involved. Taking this additional time permits the project team to reexamine
their thought progression and make sure things are realized in a suitable light. If expectations
have transformed, they must assess what altered, what the impression is to the outcomes and

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project, and what regulations must be made. As with inexact expectations, certification and
communication are compulsory. Appropriate, accurate, helpful action is essential.
Constraint:-
The project constraint is the limitation of the project. The limitation is occurring from
many different aspects such as scope, budget, quality, resources, and risk (Hazır, 2015). The
constraint is mainly divided into two parts, like technical constraint and business constraint.
Business constraints are high-level restraints and frequently described when the project
initiates: for instance, budget, time, resources. On the other side, technical constraint depends
on the limitations of calculative designs.
In this project, the cost estimation can be the biggest constraint. The deficiency of
material supply also another obstacle to this project. According to the project deliverables the
working period is 26th March to 18th November. The project team must be complete eight
critical stages within this time period. If the project management team is not efficient, then it
can be the most significant obstruction to complete this work within the estimated time. The
budget is a very significant project restriction (Pendergrass & Hartmann, 2014). At the opening
of the project, the sponsor will be declaring their anticipations from the project. In this project,
the estimated cost is $ 1,162,366, and if the project authority can fulfill all desires of a
shareholder, then the cost is not sufficient.
Threats can be either optimistic or undesirable in a project. Project executives must
increase the chances of definite threats and decrease the hazards of unacceptable risks in a
project. If there is a threat of dropping a project team associate, they must make a delivery
document for the actions of that team associate is undertaking in the project. Suppose he resigns
the project or corporation, or in other arguments, if the risk happens, authority can apply the
delivery documents to allocate tasks to a different team associate and decrease the impression

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of this risk. It is a very grave project restriction in project management. Time and resources are
also the one project constraint in the scenario (Esfahani et al., 2017). If the suppliers are not
able to supply the proper resources, then it must be dangerous for the project. On the other
hand, suppose the project is not finished within the proper time, then it must be dangerous for
project success.
Project scheduling:-
Project planning is a mechanism to interconnect what responsibilities essential to get
done and which logistic sources will be assigned to finish those tasks in what timeframe. A
project plan is a document accumulating all the effort wanted to distribute the plan on time.
Gantt chart:-
A Gantt chart, generally used in PM, is the most standard and beneficial way of viewing
actions (responsibilities or proceedings) presented against time. For this, it is beneficial to be
capable of showing supplementary evidence about the several tasks or stages of the project.
CPM and critical Path
The CP method, or critical path investigation, is a process for planning background of
project actions. It is usually applied in combination with the program estimation and review
method.

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Project Management
Ini tial Si te W ork
Foundation
Structure and Envelope
Interiors – Of fice Area
Servi ce Bays
Final Site Work
Project Cl oseout
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Rec eiv e NTP Set up erosion control
Mobiliz e Gene ra l
Condit ions it ems
Bonds and Permits
Clear & grub s ite Rough gra de site Install st orm dr ains
Exc ava te for Serv ice Pit FRPS Service Pit
footings
FRPS Service Pit Walls
Bac kf ill around Service
Pit
Inst all st eel columns in
Service Pit
Prep and plac e SOG in
Servic e Pit
Insta ll work platform in
Se rvic e Pit
Inst all access st air in
Se rv ic e Pit
Ins ta ll WFsupport be ams
in Service Pit
La y corrugat ed s teel
de cking ove r
Prep and place concret e
toppingove r
Ex cav at e for footings -
Service Ba ys
FRPS foot ings – Service
Bays
FRPS foundat ion wa lls –
Se rv ic e Bay s
Bac kf illa round
foundat ion walls –
Prep a nd pla ce SOG –
Se rv ic e Bays 3 & 4
Excav at e for f ootings –
Of fic e Are a
FRPS f oot ings - Off ic e
Area
FRPS foundat ion wa lls –
Off ice Area
Inst all U/G plumbing –
Off ice are as
Inst all U/G electrical
conduit – Off ice
Prep a nd pla ce SOG –
Office Area
Back fill foundat ion walls
– Office area
Complet e Founda tion
Er ect roll-up door frame s Erec t HM door frames –
Se rv ic e Bays
Erect 1 2” CMU walls –
Service Ba ys
Erect Brick Ve nee r –
Service Ba ys
Ha ng roll-up doors –
Service Ba ys
Hang
e xt eriorHMdoors– ServiceBa ys
Erect 8” CMU wa lls –
Off ice Are a
Erect brick Venee r –
Of fice Are a
4 Ins ta ll ex te rior windows
- Of fice Are a
Ins tall st oref ront at ma in
entrance –
Ere ct st ruct ural st ee l and
joists –
Lay corrugated st eel roof
deck ing
La y rigid roof insulation –
Alla re as
Inst all cold
proce ssroofing and
flashing –
Ins ta ll prec ast concrete
coping at
Building Dry-in
Inst all rigid insula tion
board – Service
Inst all rigid insula tion
board – Of fice Area
Hangduct worka ndinst allAHUs–Off ic e
Erect HM door fra mes –
Of fice Area
Ere ct s teel s tuds – Office
Ar ea
Rough in panels, conduit
and wiring
Rough in Plumbing –
Of fice Are a
Rough
inHVACc ont rolsy stem–Office
Roughinf ire a la rm
sys tem – All Areas
Rough in v oice /da ta
sys tem - Of fic e Area
Hang and tape GWB Rough paint Hangce iling grid Inst all light ing fixture s in
ceiling grid -
Inst all re gist ers a nd
grille s in ceiling
Insta ll ce iling tiles in
grid
La y ceramic tile in
res trooms
Inst all plumbing f ixt ures
in re st rooms –
Inst all toile t pa rtitions in
re strooms
Inst all toile t ac cess orie s
in rest rooms
Inst all wash bas in in
lock er room
Inst all locke rs and
benc hes in locker
Ins ta ll ca sework in break
room
Inst all applianc es in
brea k room –
Inst all VCT a nd bas e Inst all ca rpet a nd bas e Ha ng doors a nd hardwa re
Finish me cha nical – Off ice
Are a
Finish electrical – Off ice
Are a
Install projectors in
mee ting and training
Hang scree ns and
white boards in
Complet e
interiorbuildout–Of fic eArea
Pa intinteriorwa lls–ServiceBaya ndPit Ins ta ll main e lec trical
pa nels – Servic e Roughinelec tr ical–Se rvic eBaya ndPit Inst all light ing fixtures –
Service Ba y
Install heat ing f ixt ures –
Serv ice Bay
Inst all piping for heating
fix tures –
Se al concret e floors –
Service Ba y
Install auto service tubing Ins tall auto service tank s
Inst all auto s ervice
equipment
Inst all auto se rvice reels
and dispensers Ins tall vehicle s lif ts
Inst all workbenche s a nd
shelves
Complet e Se rvic e Ba y
buildout
La y c onc rete pads for
tra nsf or mer s and Set externa l transformer
Set external AC units Inst all foot ings - dumpste r
enclosur e
Erec t mas onry walls –
dumps te r
Inst all bolla rds –
dumps te r enclosure
Inst all concret e pad –
dumps te r
Insta ll ga te – dumps ter
enclosure
Inst allbollards at roll-up
doors Fine grade for parking lot Plac e curb and gut te r –
pa rk inglot Spread andc ompac t GAB La y AC base c ourse –
parking lot
La y AC wea ring course –
pa rk inglot
Stripe pa rk inglot and
inst all signa ge
Inst all sidewalks at
buildinge ntranc e Landsca ping
Erec t main entr anc e sign Complet e Fina lSite Work
Test a ndbalanc e AC
sy ste m–
Final c lea nup Final inspect ion Punc hlist work Substa ntia l Comple tion Obtain Ce rtificat e of
Occupanc y Projec t Comple tion

8
PROJECT PLANNING AND BUDGETING
WBS:-
A WBS in systems engineering and project management is a deliverable-oriented
analysis of a project into lesser mechanisms. It is a key project deliverable that arranges the
team's work into controllable sections. All the effort included within the WBS is to be
recognized, assessed, planned, and accounted for.
0
Project1 - Copy - Copy
1
Project Management
1.1
Receive NTP
1.2
Set up erosion control
1.3
Mobilize General
Conditions items
1.4
Bonds and Permits
2
Initial Site Work
2.1
Clear & grub site
2.2
Rough grade site
2.3
Install storm drains
3
Foundation
3.1
Excavate for Service
Pit
3.2
FRPS Service Pit
footings
3.3
FRPS Service Pit
Walls
3.4
Backfill around
Service Pit
3.5
Install steel columns in
Service Pit
3.6
Prep and place SOG in
Service Pit
3.7
Install work platform in
Service Pit
3.8
Install access stair in
Service Pit
3.9
Install WF support
beams in Service Pit
3.10
Lay corrugated steel
decking over
3.11
Prep and place
concrete topping over
3.12
Excavate for footings -
Service Bays
3.13
FRPS footings –
Service Bays
3.14
FRPS foundation walls –
Service Bays
3.15
Backfill around
foundation walls –
3.16
Prep and place SOG –
Service Bays 3 & 4
3.17
Excavate for footings –
Office Area
3.18
FRPS footings - Office
Area
3.19
FRPS foundation walls –
Office Area
3.20
Install U/G plumbing –
Office areas
3.21
Install U/G electrical
conduit – Office
3.22
Prep and place SOG –
Office Area
3.23
Backfill foundation
walls – Office area
3.24
Complete Foundation
4
Structure and Envelope
4.1
Erect roll-up door
frames
4.2
Erect HM door frames –
Service Bays
4.3
Erect 12” CMU walls –
Service Bays
4.4
Erect Brick Veneer –
Service Bays
4.5
Hang roll-up doors –
Service Bays
4.6
Hang
exteriorHMdoors–ServiceBays
4.7
Erect 8” CMU walls –
Office Area
4.8
Erect brick Veneer –
Office Area
4.9
4 Install exterior
windows - Office Area
4.10
Install storefront at
main entrance –
4.11
Erect structural steel
and joists –
4.12
Lay corrugated steel
roof decking
4.13
Lay rigid roof
insulation – All areas
4.14
Install cold
processroofing and
flashing –
4.15
Install precast
concrete coping at
4.16
Building Dry-in
4.17
Install rigid insulation
board – Service
4.18
Install rigid insulation
board – Office Area
5
Interiors – Office Area
5.1
HangductworkandinstallAHUs–Office
5.2
Erect HM door frames –
Office Area
5.3
Erect steel studs –
Office Area
5.4
Rough in panels,
conduit and wiring
5.5
Rough in Plumbing –
Office Area
5.6
Rough
inHVACcontrolsystem–Office
5.7
Rough in fire alarm
system – All Areas
5.8
Rough in voice/data
system - Office Area
5.9
Hang and tape GWB
5.10
Rough paint
5.11
Hang ceiling grid
5.12
Install lighting fixtures in
ceiling grid -
5.13
Install registers and
grilles in ceiling
5.14
Install ceiling tiles in
grid
5.15
Lay ceramic tile in
restrooms
5.16
Install plumbing
fixtures in restrooms –
5.17
Install toilet partitions in
restrooms
5.18
Install toilet
accessories in
restrooms
5.19
Install wash basin in
locker room
5.20
Install lockers and
benches in locker
5.21
Install casework in
break room
5.22
Install appliances in
break room –
5.23
Install VCT and base
5.24
Install carpet and base
5.25
Hang doors and
hardware
5.26
Finish mechanical –
Office Area
5.27
Finish electrical –
Office Area
5.28
Install projectors in
meeting and training
5.29
Hang screens and
whiteboards in
5.30
Complete
interiorbuildout–OfficeArea
6
Service Bays
6.1
Paintinteriorwalls–ServiceBayandPit
6.2
Install main electrical
panels – Service
6.3
Roughinelectrical–ServiceBayandPit
6.4
Install lighting fixtures –
Service Bay
6.5
Install heating fixtures –
Service Bay
6.6
Install piping for
heating fixtures –
6.7
Seal concrete floors –
Service Bay
6.8
Install auto service
tubing
6.9
Install auto service
tanks
6.10
Install auto service
equipment
6.11
Install auto service
reels and dispensers
6.12
Install vehicles lifts
6.13
Install workbenches
and shelves
6.14
Complete Service Bay
buildout
7
Final Site Work
7.1
Lay concrete pads for
transformers and
7.2
Set external
transformer
7.3
Set external AC units
7.4
Install footings -
dumpster enclosure
7.5
Erect masonry walls –
dumpster
7.6
Install bollards –
dumpster enclosure
7.7
Install concrete pad –
dumpster
7.8
Install gate – dumpster
enclosure
7.9
Install bollards at
roll-up doors
7.10
Fine grade for parking
lot
7.11
Place curb and gutter –
parking lot
7.12
Spread and compact
GAB
7.13
Lay AC base course –
parking lot
7.14
Lay AC wearing course
– parking lot
7.15
Stripe parking lot and
install signage
7.16
Install sidewalks at
building entrance
7.17
Landscaping
7.18
Erect main entrance
sign
7.19
Complete Final Site
Work
8
Project Closeout
8.1
Test and balance AC
system –
8.2
Final cleanup
8.3
Final inspection
8.4
Punchlist work
8.5
Substantial Completion
8.6
Obtain Certificate of
Occupancy
8.7
Project Completion
0
1
2345
6
789
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363738394041424344454647484950515253
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8687888990919293949596979899
100
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9
PROJECT PLANNING AND BUDGETING
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