VIC Roads Infrastructure Upgradation: Project Management Plan

This project management plan outlines the VIC Roads infrastructure development project, focusing on the installation of 2000 mobile speed cameras across Victoria. The plan details the project's scope, including the setup of cameras and data relay to police stations. It covers key aspects such as scope management with work breakdown structure and deployment plan, schedule management with milestones and dependencies, cost and budget management, quality management, human resource management, communication strategies, risk and issue management, and procurement. The project charter provides an executive summary, assumptions, and constraints, while the plan also addresses compliance-related planning. The plan aims to improve road safety and provide efficient data management for law enforcement, and ensures the project's successful completion within budget and time constraints.

VIC ROADS INFRASTRUCTURE UPGRADATION
PROJECT MANAGEMENT PLAN
Version <1.0>
<08/19/2017>
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VIC Roads Infrastructure Upgradation
VERSION HISTORY
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1.0 <Author name> <mm/dd/yy> <name> <mm/dd/yy> <reason>
UP Template Version: 11/30/06
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TABLE OF CONTENTS
1 INTRODUCTION.....................................................................................................................4
1.1 Purpose of Project Management Plan........................................................................4
2 EXECUTIVE SUMMARY OF PROJECT CHARTER.......................................................7
2.1 Assumptions/Constraints............................................................................................9
3 SCOPE MANAGEMENT......................................................................................................36
3.1 Work Breakdown Structure......................................................................................36
3.2 Deployment Plan......................................................................................................45
3.3 Change Control Management..................................................................................53
4 SCHEDULE/TIME MANAGEMENT..................................................................................58
4.1 Milestones................................................................................................................64
4.2 Project Schedule.......................................................................................................65
4.2.1 Dependencies......................................................................................................68
5 COST/BUDGET MANAGEMENT......................................................................................71
6 QUALITY MANAGEMENT.................................................................................................78
7 HUMAN RESOURCE MANAGEMENT.............................................................................81
8 COMMUNICATIONS MANAGEMENT............................................................................94
8.1 Communication Matrix..........................................................................................100
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9 RISK MANAGEMENT........................................................................................................109
9.1 Risk Log.................................................................................................................109
10 ISSUE MANAGEMENT......................................................................................................120
10.1 Issue Log................................................................................................................121
11 PROCUREMENT MANAGEMENT..................................................................................123
12 COMPLIANCE RELATED PLANNING..........................................................................123
APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL......................................136
APPENDIX B: REFERENCES................................................................................................137
APPENDIX C: KEY TERMS..................................................................................................138
APPENDIX D: SUMMARY OF SPENDING........................................................................139
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1 INTRODUCTION
1.1 PURPOSE OF PROJECT MANAGEMENT PLAN
1.1.1 Definition of Project Management
The target group of the VIC Roads foundation redesign project PMP is all task
stakeholders including the project support, senior administration and the project group. The
point of this PMP is to give a review on the best way to deal with the task (Kasemsap,
2016). The motivation behind project administration is to anticipate or foresee however
many perils and issues as could be allowed; and to design, sort out and control exercises
with the goal that the task is finished as effectively as conceivable disregarding every one
of the risks. The ever-exhibit component of risk and vulnerability implies that occasions
and errands prompting consummation can never be predicted with total precision.
According to PMBOK, "project" is referred to as "transitory attempt" that has embraced
with the sole target of building up an "interesting" item or administration for the supporters
subsidizing the attempt. Then again, author Schwalbe (2015), are of the supposition that a
project ought to have strict time requirements, that is a settled begin date and a settled end
date, other than having a settled measure of budget distributed to the same and an
arrangement of determined objective and targets that ought to be met with the fruitful
culmination of the task. The author have additionally remarked that the task design is that
specific report that incorporates data with respect to the instruments, procedures,
techniques and systems to be used for administration of project.
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For some mind boggling or propelled projects, even the likelihood of effective fulfillment
may be of genuine uncertainty. Task Management has created keeping in mind the end
goal to design, co-ordinate and control the intricate and various exercises of present day
mechanical and business projects. All tasks share one basic trademark, the projection of
thoughts and exercises into new attempts.
1.1.2 Definition of Project Plan
This project is focused on installation of 2000 mobile speed cameras across the state of
Victoria. In this project, the upgrading infrastructure includes setting up 2000 additional
mobile speed cameras all over the state of Victoria. Moreover, all data from mobile
cameras should be relayed to every district’s/regional police station as well, in case of
evidence requirements for theft or accidents. The project management plan report,
otherwise called the project design record, can be characterized as that specific archive that
incorporates itemized depiction of the considerable number of systems, techniques and
procedures to be used for the effective administration and consummation of a specific task.
As per the creators, the accompanying components ought to basically be available in any
task design record:
a. Project Baselines:
Baselines or project execution estimation factors, which incorporate the scope, timetable
and budget of the task, are the most basic segments of any project design, as the sole target
of building up the said archive is to recognize the techniques to be used in dealing with the
same.
b. Techniques for overseeing project scope:
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As featured by Kerzner (2013), the techniques and systems to be used for dealing with any
changes in the benchmark of the project. The creators are of the sentiment that since the
standard of the project are updated with every variant of the task design report, the vital
plans for dealing with a similar should be reexamined in every rendition of the archive.
1.1.3 Steps for creating Project Plan
As per Larson and Gray (2013), the accompanying exercises are related with the
development of the task administration arranging archive:
Step 1: Providing a clarification of the task want to the stakeholders - The initial step
related with the improvement of the project design record is to incorporate the points of
interest of the project, as the need of the task, the foundation subtle elements of the project,
the task imperatives and the baselines related with the same.
Step 2: Defining the parts and obligations of the task members – Experts McNeil, Frey and
Embrechts (2015), are of the supposition that the subsequent stage related with the
improvement of the project design is to recognize the assets taking a shot at the project and
the distinguishing proof of the parts that they would be playing amid the life cycle of the
task.
Step 3: Developing the Scope explanation - As specialists Pritchard and PMP (2014), that
the scope proclamation goes about as an assertion of between the task administration group
and the project supports, with the end goal that both the gatherings stay in agreement in
regards to that in store from the project.
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Step 4: Identifying the calendar, Scope and cost baselines of the task - The recognizable
proof of the scope administration procedures would basically be trailed by the action of
distinguishing the timetable, Scope and cost baselines of the project.
Step 5: Identifying the risks and issues of the task - According to specialist Burke (2013),
the last snippet of data that must be incorporate into the project arranging archive would
basically incorporate the risk examination of the project.
1.1.4 Purpose of the Project Management Plan
Motivation behind the Project Management Plan: According to Burke (2013), the
importance of the task management plan is to anticipate and predict the issues, issues and
plan as per for diminishing and maintaining a strategic distance from the issues for making
progress improvement.
Motivation behind the Project Charter: The target group for the VIC Roads Infrastructure
improvement project incorporates the every one of the stakeholders, project group, project
supports and the senior administration of both the association and the task group. The
stakeholder of the project incorporates the specialists of VIC streets and the experts of
SAMECH which is a counseling association (Newton, 2016). The experts and
administration of VIC Roads inside Australia incorporates the related administration of
Roads foundation improvement. Notwithstanding that, the project group incorporates the
legislature of Australia, giving patron to the task, project manager, system head, execution
benefit supervisor, resource manager, coach, development team, specialized help group,
experts of state service, electrical laborer and the usage group.
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2 EXECUTIVE SUMMARY OF PROJECT CHARTER
This project involves updating foundation that contains setting up 2000 mobile speed
cameras everywhere throughout the province of Victoria. Mobile cameras are utilized as a
part of unmarked vehicles stopped in favor of the street. VIC Roads have just introduced
and mobile speed cameras at roughly 2000 areas over the state's street. The project
management plan report, otherwise called the project design record, can be characterized
as that specific archive that incorporates itemized depiction of the considerable number of
systems, techniques and procedures to be used for the effective administration and
consummation of a specific task.
Areas for mobile cameras are decided for various reasons:
• There has been a genuine or significant crash at the site inside the previous three years
• There have been grumblings of vehicles utilizing over the top speed
• It has been distinguished by Victoria Police to be a speed-related issue site
• Speed authorization by non-camera gadgets is unacceptable
Street security laws permit information caught by street mobile speed cameras to be
utilized as proof of a violation. VIC Roads has additionally dispatched SAMECH to update
their information stockpiling storehouse as all records from the cameras must be put away
and ought to be retrievable for a long time (Reiss, 2013). All information from portable
cameras ought to be handed-off to each district's/territorial police headquarters also, in the
event of proof necessities for robbery or accidents.
Project Charter
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Project Title VIC Roads Infrastructure Development Project
Project Location Australia
Brief Description of
the Project
This project is focused on installation of 2000 mobile speed cameras
across the state of Victoria. In this project, the upgrading infrastructure
includes setting up 2000 additional mobile speed cameras all over the
state of Victoria. Moreover, all data from mobile cameras should be
relayed to every district’s/regional police station as well, in case of
evidence requirements for theft or accidents.
Prepared By VIC Roads Team
Date [10-09-2017] Version 1.0
Table 1: Project Charter
(Source: Created by Author)
Scope of the Project:
The accompanying are the specific scope of the VIC Roads Infrastructure Development
project.
To build up a system graph for interfacing the 2000 portable speed cameras with the VIC Roads
Department;
 To outline the system and plan;
 To actualize and outline the equipment and programming foundation for the system
association; To offer suitable street wellbeing and administrations to the nationals
in province of Victoria;
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 To execute the blocking and screening offices of wrong substance through the
created arrange;
 To build up the office for information stockpiling and information exchange;
 To execute the system office for enabling people in general to sign in on the web
and view the information and encroachment points of interest;
 To guarantee 99.99% of the created system and system accessibility;
 To associate the system of VIC Roads with all finished streets office in Victoria ;
Exclusion:
The exclusion inside the project are characterized as the regions and modules that will not
be incorporated inside the expectations for finishing the project. For the usage of the
system association and the system for web administrations and information sharing the
prohibition of the project incorporates:
• To prepare the project group for the usage of the system;
• To give upkeep to the created plan, information sharing system and web administrations;
Points of the Project:
The essential point of the system improvement and usage project to build up a protected
association between the police headquarters and streets office working in the province of
Victoria. Notwithstanding that, the created arrange and the system will give secure
association and web administrations to people in general and VIC streets.
Targets of the project:
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The target for the improvement of the system association and network access system are
created as takes after:
• To outline a viable and secure system association between the police headquarters and
VIC Roads (Thomas & Peterson, 2017);
• To interface the division of state service with the created arrangement through cloud
administrations;
• To give secure and effective availability through the system;
• To investigate the VPNs through the interconnection made between the WANs.
• To give preparing to the client to proficiently utilizing the created system for web
benefits and built up plan;
Key Stakeholders:
Stakeholder Name Benefits
Authorities of Police
Stations
Giving consent to interfacing VIC Roads with the Police stations and
created system;
Authorities of VIC
Roads
Giving consent to interfacing the system with the VIC Roads division;
Public
The general population will be profited through the information and
encroachment points of interest;
Project manager The project manager will work for the opportune finish of the project
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