Victoria University IT Project Status Report: BCO6656

This project status report, prepared by VUIS Consulting for Yes Chemist Pty Ltd, details the implementation of SAP. The report covers the project's current status, including completed tasks like planning and requirement gathering, and pending tasks such as server installation, data conversion, and user training. It highlights a delay in developing the project plan, which has impacted the project timeline and costs. The report includes a risk assessment, identifying potential issues and proposing solutions to mitigate delays and budget overruns. It emphasizes the importance of organizational readiness and project manager oversight to ensure the project's successful completion within budget and timeline. The report provides a comprehensive overview of the project's progress, challenges, and future steps, aiming to inform stakeholders and guide decision-making.

VUIS CONSULTING PTY LTD
STATUS REPORT
PROJECT: IMPLEMENTATION OF SAP FOR YES CHEMIST PTY
LTD.
Date: [INSERT CURRENT DATE HERE]
Produced by: [INSERT AUTHOR NAME AND JOB TITLE HERE]
Reporting period: [INSERT DATE RANGE HERE]
Project summary
Yes Chemist Pty Ltd. is company that deals with the sale of pharmaceutical products to
customers. From its inception, the company has grown at a significant pace and now
provides services to various cities in Australia. However, in the recent years, the company
has lost some of its pace of growth due to a number of internal operational factors. Firstly,
the company is reliant on manual operations with most of the processes manually operated.
Secondly, all important data including business data, transaction and accounts, inventory
and other types of data are stored in either paper documents or physical storage devices like
hard disk. As a result, there are chances of errors in the processed data and the saved data
may get destroyed. These operational problems are causing serious problems for the
company and in order to solve these issues, Yes Chemist has approved the project that will
see the implementation of SAP in the company. As a part of the project, the hardware used
in the company will be updated and SAP system will be deployed that is expected to benefit
the company significantly. As per the initial estimation, the project expected to take an
estimated 2 months for completion and the estimated budget for the project is $15,275.
Completed tasks
List of tasks completed till date is as follows.
Task Name Duration Start Finish Predecessors Resource
Names
%
Complete Cost
Planning 10 days
Mon
25-07-
16
Mon
08-08-
16
100% $15,275.00
Gather
requirements 2 wks
Mon
25-07-
16
Mon
08-08-
16
Business
analyst 100% $10,400.00
Develop
charter 5 hrs
Mon
25-07-
16
Mon
25-07-
16
2SS Project
manager 100% $975.00
The following template is for educational purposes only.

Charter
signed off 0 days
Mon
25-07-
16
Mon
25-07-
16
3 100% $0.00
Develop
project plan 1 wk
Mon
25-07-
16
Tue
02-08-
16
4 Project
manager[50%] 100% $3,900.00
Plan signed
off 0 days
Tue
02-08-
16
Tue
02-08-
16
5 100% $0.00
Pending tasks
The list of pending tasks that are yet to be completed is shown in the following table.
Task Name Duration Start Finish Predecessors Resource
Names
%
Complete Cost
Installation 37.75
days
Tue
02-
08-16
Tue
27-09-
16
3% $204,787.00
Server room
construction
4.25
days
Tue
02-
08-16
Fri 05-
08-16 6
Jacob & sons,
Server room
construction
cost[1], Project
manager[10%]
24% $15,585.00
Cable
installation 10 hrs
Fri
05-
08-16
Sat
06-08-
16
8 Peter Cables,
Cables[1] 0% $595.00
Platinum
server
installation
5 hrs
Mon
08-
08-16
Mon
08-08-
16
9
Server[1],
Server
delivery and
install[1]
0% $8,000.00
Server testing 3 hrs
Mon
08-
08-16
Tue
09-08-
16
10 Technical
officer 0% $255.00
SAP all in one
installation 5 days
Tue
09-
08-16
Tue
16-08-
16
10,11
SAP all in one
software
license[1],
Technical
officer
0% $153,400.00
Data
conversion 3 wks
Tue
16-
08-16
Wed
07-09-
16
12
Data Entry
Officer[66%],
Database
programmer
0% $16,152.00
Integrate with
e-gate and test 2 wks
Wed
07-
09-16
Thu
22-09-
16
13 Systems
integrator 0% $8,400.00
System Test 2 days
Thu
22-
09-16
Mon
26-09-
16
14 Technical
officer 0% $1,360.00
VUIS Consulting Project Status Meeting Page 2
[Insert Author name here]

User
Acceptance
testing
1 day
Mon
26-
09-16
Tue
27-09-
16
15
Business
analyst, Yes
Chemist staff
0% $1,040.00
Installation
complete 0 days
Tue
27-
09-16
Tue
27-09-
16
16 0% $0.00
Training 10 days
Tue
27-
09-16
Tue
11-10-
16
0% $10,080.00
Develop user
guides 5 days
Tue
27-
09-16
Tue
04-10-
16
17 Technical
writer 0% $3,800.00
Develop
training program 2 days
Tue
27-
09-16
Thu
29-09-
16
17 Trainer 0% $1,840.00
Test user
guides 1 day
Tue
04-
10-16
Wed
05-10-
16
19,17
Yes Chemist
staff,
Technical
writer
0% $760.00
Deliver training
and guides 4 days
Wed
05-
10-16
Tue
11-10-
16
17,20,21,19 Trainer 0% $3,680.00
Training
complete 0 days
Tue
11-
10-16
Tue
11-10-
16
22 0% $0.00
Management 53 days
Mon
25-
07-16
Wed
12-10-
16
56% $1,560.00
Prepare status
report 1 1 hr
Mon
25-
07-16
Mon
25-07-
16
4 Project
manager 100% $195.00
Status meeting
1 2 hrs
Mon
25-
07-16
Thu
28-07-
16
25
Russell Bray,
Project
manager
100% $195.00
Prepare status
report 2 1 hr
Tue
02-
08-16
Tue
02-08-
16
6 Project
manager 100% $195.00
Status meeting
2 1 hr
Tue
02-
08-16
Tue
02-08-
16
27
Russell Bray,
Project
manager
100% $195.00
Prepare status
report 3 1 hr
Tue
27-
09-16
Tue
27-09-
16
17 Project
manager 0% $195.00
Status
meeeting 3 1 hr
Tue
27-
09-16
Tue
27-09-
16
29
Russell Bray,
Project
manager
0% $195.00
Prepare
closure report 1 hr
Tue
11-
10-16
Wed
12-10-
16
17,23,30 Project
manager 0% $195.00
Closure
meeeting and
sign off
1 hr
Wed
12-
10-16
Wed
12-10-
16
31
Russell Bray,
Project
manager
0% $195.00
VUIS Consulting Project Status Meeting Page 3
[Insert Author name here]

Project
complete 0 days
Wed
12-
10-16
Wed
12-10-
16
17,6,23,32 0% $0.00
Risk and Issues
One of the main issues that have arisen since the last status report is the delay in the
development of the project plan. Initially, it was estimated that the development of the project
plan will require 2 working days but due to issues in the team including absence of team
members, errors in estimation and others. The delay was extended such that the
development of the project plan took 1 week for completion instead of 2 days. While it is
desired that there should be no more issues in the later part of the project, the delay in this
activity only will result in some complications in the next parts of the project. Not only some
or all of the pending project activities will be delayed further, the cost of the project will also
increase significantly. Again, it cannot be ensured that any further issues or problems will not
further occur in the project. However, one step can be undertaken to identify all the possible
issues that may occur in the next part of the project so that suitable actions can be taken to
minimise the chances of occurrences of these issues. In spite of these actions, there will still
be some minor or major issues but overcoming them without much losses will require
organisational readiness while running the project. It is also the duty of the project manager
to monitor the progress of the project and ensure the issues and risks are not causing delays
or budget overshoot in the project.
VUIS Consulting Project Status Meeting Page 4
[Insert Author name here]