MNG81001 Management Communication: Virtual Team Best Practices Report

This report addresses the challenges and opportunities of managing virtual teams, which are increasingly prevalent in today's globalized business environment. The report outlines three key practices essential for establishing effective virtual teams: coordination and clarification, communication charters, and building rhythms. Coordination and clarification emphasize the importance of clearly defining goals, roles, and responsibilities, and utilizing tools to simplify processes and ensure task clarity. Communication charters focus on establishing effective communication channels and guidelines to overcome the limitations of virtual interactions. Finally, building rhythms highlights the need to create structure and discipline within virtual teams by implementing regular meetings and consistent work patterns to combat distractions and maintain productivity. The report references several sources to support these recommendations, providing a practical guide for managers seeking to optimize the performance of their virtual teams. The assignment is a persuasive memo and PPT slides on virtual team management.

Following are the three important practices which are
recommended for the purpose of establishing the effective
virtual teams:
Coordination & Clarification: The most important step for
the managers and leaders is ensuring clarity, which means,
leaders of the organization needs to ensure the connection
between the goals, roles and responsibilities at the starting
stage. In other words, manager required to focus on the
coordination between the goals and actions.
BEST PRACTICES
FOR
VIRTUAL TEAM

There are number of tools which can be
used by the managers for ensuring the
coordination and clarification between the
team members:
• Simplification of the process
• Clarity of the task and process
• Periodic reviews (Management help,
n.d.).
CONTINUED…

Communication charter: There are number of
communications held in terms of the virtual teams, as these
communications are always less effective as compared to
the face to face meetings, because these meetings provide
more contextual cues and information in terms of the
emotional states such as lack of member engagements, etc
(Predictive success, n.d.).
SECOND PRACTICE

Following are the different tools which can be used by the
managers and leaders of the team for ensuring effective
communication between team members:
• Manager can create the communication charter
• Managers can also issue the guidelines which clarify the
different modes of communication.
CONTINUED….

There are number of situations in the virtual teams when members of the
team get distracted from the normal rhythms related to the work life, and
this generally happens because team member work separately. The solution
to resolve this issue is to ensure discipline in terms of creation and
enforcement rhythms in virtual team work. This can be understood through
example, managers can organize the regular meetings, and these meetings
can be held at same day and time at each week.
References:
Watkins, M. (2013). Making Virtual Teams Work: Ten Basic Principles. Available at:
https://hbr.org/2013/06/making-virtual-teams-work-ten. Accessed on 9th August 2018.
Predictive Success. 5 Best Practices for Managing Effective Virtual Teams. Available at:
https://www.predictivesuccess.com/blog/5-best-practices-for-managing-effective-virtual-teams/ . Accessed on 9th August 2018.
Management help. Definition. Available at: https://managementhelp.org/groups/virtual/defined.pdf. Accessed on 9th August
2018.
BUILD RHYTHMS