MNG81001: Strategies for Establishing Effective Virtual Teams

This report addresses the challenges of establishing and managing effective virtual teams, particularly those spread across different time zones and cultures. It emphasizes the importance of consistent meeting schedules, suggesting regular project update discussions and immediate communication protocols for emergencies. The report highlights the need for efficient information exchange through various digital channels, including email, social media, and project management software. It also underscores the significance of empowering team members for decision-making and utilizing behavioral assessments to understand team dynamics and cultural differences. Furthermore, the report advocates for fostering shared leadership through practices like assigning responsibilities and promoting employee engagement to enhance productivity and motivation within the virtual team environment. The report provides insights into overcoming barriers posed by language difficulties, time-and-distance challenges, and the absence of face-to-face contact.

MNG81001
MANAGEMENT
COMMUNICATION
Different practices for establishing effective Virtual Teams and
solutions for achieving such practices

Establishing consistent meeting schedule
Impromptu meeting can create challenge in virtual
team
Virtual team needs to establish a regular meeting
schedule at the outset of the project where the
updates of the project can be discussed
In case of emergency, team leaders need to be
notified for immediate communication

Ensuring Information Exchange
Virtual teams cannot share impromptu information
which can be possible over cubical
Information should be exchanged using emails, social
media avenue, text message and video conferencing
The organisation can use project management
software and cloud based software for brining the
employees under one umbrella

Effectively empower decision-making
The management should empower the team members to
make the decision on behalf of the organiosation
The managers need to communicate and establish guidelines
to the team members to differentiate the decisions
This empowering strategy will give autonomy to the team
members with respective duties

Using insight from behavioural assesment
The management can use behavioural assessments for the
staffs to build and understand success of the virtual team
on the personalities of the each team members
This behavioural assessment will help to select the team
members who have the skills to perform the duties and
understand the cultural difference

Fostering shared leadership
Shared leadership acts as the pull that makes all the
employees to be productive and motivated
Hence, as for instance, shared leadership includes
assigning responsibility for different projects, on-
board decision making and other practices to improve
employee engagement and motivation