Detailed Project Charter Report: Virtucon Consultancy's I-Crop Project

This report presents a project charter for Virtucon Consultancy, an Australian consulting agency, focusing on the development of the "I-Crop" online platform for Globex Corporation. The charter outlines the project's measurable organizational value, emphasizing faster and cheaper services to connect buyers and sellers of grains. The report details the scope of the project, including the scope management plan with defined processes, requirements, deliverables, and acceptance criteria. A work breakdown structure is provided to break down the project into manageable activities, along with a project risk analysis and plan to identify and mitigate potential risks. The report also includes a quality management plan, a closure checklist, and a project evaluation, providing a comprehensive overview of the project's planning, execution, and control. The I-Crop application aims to streamline transactions, save time and money for users, and provide a platform for efficient grain trading.

Charter

Table of Contents
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
Measurable Organisational Value..........................................................................................1
PART 2............................................................................................................................................3
Scope of project and scope management plan........................................................................3
PART 3............................................................................................................................................5
Work Breakdown Structure....................................................................................................5
PART 4............................................................................................................................................7
Project Risk Analysis and Plan...............................................................................................7
PART 5..........................................................................................................................................10
Quality Management Plan....................................................................................................10
PART 6..........................................................................................................................................11
Closure and evaluation of project.........................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................14

INTRODUCTION
A Project Charter refers to the formal, short document that defines the project in its whole
– involving its objectives, the way it will carried out and its stakeholders. It is the document that
depicts the existence of project and provides written authority for manager to begin work (Betts
and Tang, 2016). A charter for project typically documents reasons, objectives, constraints, main
stakeholders, risks identified, benefits of project and general overview of budget. In the present
assignment, given organisation is Virtucon Consultancy which is an Australian consulting
agency that provides high quality, professional business and IT consultants in regional areas
globally and nationally. This report covers measurable organisational value and scope of project.
Apart from this, a scope management plan is develop and project risk analysis is done. At last, a
quality management plan, closure checklist and project evaluation is prepared in this project.
PART 1
Overview:
Virtucon Consultancy is a consulting agency of Australia that takes a contract from
Globex Corporation to extend the deal of improvement of other online money commercial
platform “I-Crop” which will build on website and mobile application as well. The main purpose
of developing application and website is that it will assist seller and vendor to interact with each
other and enables to decide buying and selling rate of grains (Binder, Aillaud and Schilli, 2014).
It aims to unite purchasers and producers by solitary platform and render simple and helpful
approach to organise offers as well as purchase warehouse grain. Its another motive is to assists
buyer and seller to save their money and time via mobile application and operating platform
independent site.
Measurable Organisational Value
Measurable Organisational Value refers to the overall goal and success measure of
project. It is utilized to depict the value that project will bring to client. For providing real value
to company, a project should support the mission, vision and strategy of organisation and align
with it. There are some areas which impact the project includes strategy, customer, financial,
operational and social (Sanjuan and Froese, 2013). Strategy is the most important aspect of any
project as without formulating appropriate strategy, no project will carry out in proper way. It
refers to the long term action plan which is designed to attain a specific goal or objective. For
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developing an effective I-Crop site and application, Virtucon Consultancy requires to formulate
appropriate strategies.
The most basic requirement for carrying out any project is Finance. It is an essential
resource which is required by Virtucon Consultancy for developing I-Crop mobile application
and website. Operational efficiency is also one of the factor that is very crucial to consider at the
time of building an application and website. Operational excellence of firm helps in developing
attractive site that attracts sellers and vendors more. For any organisation, it is very essential to
satisfy needs and requirements of customers (Burke and Barron, 2014). It is the main aim of
company to provide such product or service to clients that satisfy their needs. The website and
mobile application develop by Virtucon Consultancy provides various features like information
about market, transaction type etc. that helps buyers and sellers in saving their money as well as
time via mobile application and operating platform independent site. Social factor is also an
important aspect in terms of providing some value to society. With reference to this project, the
two types of value that will provide by Virtucon Consultancy to its client includes:
 Faster
 Cheaper
I-Crop application and site will develop by Virtucon Consultancy for attempt to
communicate the arrangement as cheaply as possible and on time. The main value that it
provides to client is that it helps sellers and vendors to instantly interact with each other and
decide upon rates on which they want to buy and sell grains. The another aim is to assist buyer
and seller to save their time and money by facilitate them with features like market information
and transaction type. Providing fast services at cheaper cost is the main aim of developing this
website and mobile application (Stellingwerf and Zandhuis, 2013). Faster and cheaper are the
two values that are provided by Virtucon Consultancy to its client by this project. It helps them
in increasing efficiency and cutting cost. Firm try to provide quality horticulture arrangements
which are esteem for cash, dependable and exceed the desires for administrators and proprietors.
Matric:
Goals Weight Target Score
Effective services 40.00% 100.00% 60
Customer loyalty 25.00% Up to 90.00% 37.5
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Contribution margin 35.00% Up to 40.00% 52.5
Total goal weight 100.00% 150
Measurable Organisational Value Summary:
The project of developing I-Crop mobile application will satisfy the need of client by
providing value in terms of saving cost and time. By this application, firm will enable to provide
effective service to customer and also helps in gaining their high loyalty. This project provides
an ease to users to interact with others and do transactions safely (Charter and Tischner, 2017).It
provides an opportunity to firm to provide high quality services to customers at cheaper cost and
satisfy them. This project will administer benefit to company in terms of render effective
services and gain high customer loyalty.
PART 2
Scope of project and scope management plan
Scope management plan refers to the document that depicts about how the scope of
project will be define, develop and verify. It clearly states who is accountable for managing
scope and act as a guide for controlling the scope. In developing scope management plan,
Virtucon Consultancy requires to follow a 5 step process which is defined below:
Define Scope: This project is based on development of I-Crop site and mobile
application for attempt to communicate horticulture arrangement on time and at cheap cost as
possible. The scope in this project is immense. It helps various vendors and sellers to
communicate with each other instantly as well as allows them to decide on the rates at which
they want to buy and sell grains (Charter and Tischner, 2017). It provides an advantage to
farmers and purchasers to interact anywhere and at anytime. This will save their time as well as
cost. Development of I-Crop mobile and application provides an ease to farmers by providing
them a solitary platform and simple method to organise offers on warehouse grains and its
purchase.
Requirements: The I-Crop application includes various features and functions. It
includes the function of instant chat in which individual needs to just click on one icon and they
enable to directly chat with other person. It also provides security to user when they share any
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data on application. Its design is unique and simple with easy to use navigation. Besides all this,
it provides information to user about market and transaction type.
In scope-out scope items: As a part of this system, a small size version of I-Crop
application is going to be implemented which works even in low range network. This will
provide benefit to user of access all the information which they get in the prime version.
Deliverables: I-Crop application facilitate vendors and sellers to interact instantly from
anywhere and at any time. It saves both, time and cost of user and enables them to organise
offers and purchases on grains (Tukker and et. al., 2017). This provides a online money
commercial platform to farmers where they allow to done transactions safely and securely. It
provides an opportunity to purchasers and producers to unite by a solitary platform.
Acceptance Criteria: The criteria on the basis of which project is accepted by client
includes its features, quality and cheap cost. Virtucon Consultancy develops I-Crop application
for Globex Corporation at cheaper cost with high quality features. This application surpass the
desires for administrators and proprietors.
Control Scope: It is required by Virtucon Consultancy to monitor each activity of project
on continuous basis and make improvements if required.
List of resources:
People:
Name Roles Responsibilities
Suman Raj
Barali
Project
Manager
 To provide resources and adequate information to
team members who are working on it and to the
clients.
 Make plan for project and allot task to team members.
 Prepare draft scheme.
 Work on team and its deliverables.
 Provide help to each member of team.
 Provide employees with incentives and other benefits.
 Time scheduling for reporting the project results.
 Managing and handling major risks that arise while
carry out project.
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Sandeep
Pokhrel
Team Leader  Acts as mediator between superiors and team
members.
 Maintain harmony among team members.
 Power to direct and control work of team
 To assign task to each individual as per their skills.
 Develop front end of project by using different
applications like PYTHON, HTML etc. as per the
client's needs and pass on to backend developer.
 Develop user friendly interface for mobile application
and desktop.
 Responsibility to put security patches to Android/IOS
device and web application.
Sanjeep
Adhikari
Team Member  To complete the assigned task on specified time and
report back to leader of team with positive outcomes.
 Documenting the entire process of developing I-Crop
and write down all necessary details that can be
assistive for future purpose.
 Making good back-end database for mobile phones
and websites.
 Data duplication free repositories.
Technology: The technology used to develop this project is HTML5 which is latest
evolution that allows to communicate with server in innovative and new ways. Appery Software
is used to build this app. 3D graphic effects are also introduced in I-Crop application.
Others: It is required by Virtucon Consultancy to conduct appropriate training session for
the individuals who are working on the project of developing I-Crop application. Adequate
amount of finance is also require to carry out this project in an efficient manner.
PART 3
Work Breakdown Structure
Activit Name Preceding Time duration Resources
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y activity (In weeks)
A Identification of
need for I-Crop
application
- 1 Idea identification, needs and
perspectives of customers
B Planning A 2 Consideration of key elements,
strategy formulation, risk
measurement
C Design A,B 5 3D effects, pictures, blogs,
prototypes
D Development C 8 Processes, software engineers
E Testing C,D 6 Test drivers, operations team
F Delivery E 4 Application users, owners
G Maintenance F 3 IT resolution team and support
system
H Computer aided
software engineering
F,G 5 Configuration management,
refactoring and source of code
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PART 4
Project Risk Analysis and Plan
Risk identification framework is designed by Virtucon Consultancy to ensure that
uncertainty or risk is determine, measure, monitor, control and report properly. Identification of
risk is very essential for firm as it eliminates the possibility of human bias, combine diverse
perspectives from across the firm and enables for more holistic image risk environment and its
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associated impacts (Charter, 2017). This process involves engaging stakeholders of firm and
undergoing a organized information collection and assessment efforts which is continual at
regular intervals. Risk identification factors includes 5 steps which are defined below:
Identification of key stakeholders across the firm: The mistake of assigning task of
determining, evaluating and dealing with risk to a particular area of firm. Risk in an organisation
is a wide issue that can arise anywhere within the firm. Stakeholders involved in this process
must engage key leaders, finance, human resource, marketing communications, compliance with
the exposure to sensitive data or information. In developing I-Crop mobile application, the main
risk in this is legal requirements (Fryer Jr, 2012).Various legal requirements requires to be fulfil
by Virtucon Consultancy which makes the procedure so long. Firm requires to compliance with
several laws made by government related to application development such as data protection and
privacy, advertising law etc. If firm not follow and fulfil the legal requirements, it is not able to
carry out project successfully. Government requires to provide such platform to organisations
which deals in area of developing mobile application by which they can get clearance easily. It is
required by the legal department of firm to have proper knowledge about laws and regulations.
The strategy of management for reducing this risk is to hire such a staff which have sound
knowledge of all laws so that firm have the capability to easily cope up with this.
Collect information from stakeholders: Collection of information generally occurs by
various approaches involving one to one interview, survey, work sessions and focus groups.
Diversity of participations and cross organisation approach will uncover different views of risk
as well as costs associated with them. The risk for Virtucon Consultancy in this step is lost of
data. Now a days, firms use cloud storage for saving data. But, increasing cyber crime may
results in data lost (Gintis, 2012). If company save its project related data on cloud storage than
there is high risk of stealing data. In order to overcome this risk, the strategy formulated by
management of Virtucon Consultancy is to use anti virus and anti malware software in their
systems. Use of such software assists firm in protecting or preserving their data of being stealing
through cyber crimes.
Inventory and analyse the risk: In wide strokes, this must involve an inventory of all
data that is available, the way it is collected, where it store, who has access to it as well as how it
is accessed. It the risk evident across four dimensions, then this step also outlines the impact. The
4 dimensions includes financial, operational, compliance and reputation (Winters, 2012). There
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is a risk for Virtucon Consultancy of breach of contract. Application and software development
process can be notoriously unpredictable. The firm never sure that how long the project or
application is going to take and what obstacles the company is going to face during the
development process of application (Goodyear-Ka'opua, 2013). However, if Virtucon
Consultancy agreed on something in contract with Globex Corporation that it unable to deliver
on, then the client company is not happy with their product which results in financial losses and
also negatively impact on reputation of firm. The best strategy for management of Virtucon
Consultancy to overcome this risk is to ensure to have watertight contract which is drawn up by
expert lawyer. They also needs to invest in professional indemnity insurance in order to cover
any fine, legal cost and fiscal losses, if firm do face a claim.
Rate and prioritize risk: Various approaches are there to rating risk from which some are
simple and some are more involved. In this, the risk for Virtucon Consultancy is shut down of its
operations. For instance: if the firm rates compliance high than any other dimension, it gives an
ability to its owner to shut down its operations if any unethical activity is done within
organisation. The optimal method will rely completely on unique needs of company, the location
where it operates and nature of its business. At this situation, all stakeholders must sign off and
approve on outcomes and decisions (Hogg and Bushell, 2017). It is often the most challenging
part of procedures as some stakeholders (compliance and finance) will be more habitual to take
accountability for how risks or issues are going to be managed. In order to overcome this risk
and run operations smoothly, strategy for management of Virtucon Consultancy is to formulate
appropriate policies regarding ethical working and convey it to all the employees within
organisation in an effective way. It is necessary to ensure that all individuals are following
ethical policies so that effective outcomes can be gain. Potential response of this strategy is that
all the operations and activities of company related to development of I-Crop mobile application
will be carried out in ethical manner and enables management to attain desired objective.
Address and dispose: After all the threats or risks are classified, a determination is made
in final step that are we going to evaluate, mitigate or transfer risk? Once all the risks are
identified, firm address these and put their whole efforts on working towards how to overcome
those. During this stage, the controls of organisation and accreditation of those control
performance come into action. On the basis of what the firm decides to do regarding identified
risk, it is important to decide that what controls are put into action as well as ensure that those
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controls are work as intended. In this step, the risk for Virtucon Consultancy is that if the
management is unable to identify risk or threat in appropriate manner, then they are not able to
address and dispose it in an effective way. This will negatively impact on the entire procedure of
building application. So, it is very essential for management of firm to carefully identify all the
associated risks related to development of I-Crop application and address those by applying
suitable strategy to overcome this risk (Kloppenborg, Tesch and Manolis, 2014). Strategy for
management of Virtucon Consultancy to overcome this threat is to provide managers with
appropriate tools and techniques and also gives them proper training to use those. This enables
them to use the tools in proper way and measure the extent of risk. It helps managers of Virtucon
Consultancy in addressing the risk in appropriate way and overcome it.
Above mentioned are the five steps that the management of Virtucon Consultancy
requires to be follow for identification of risk. It helps them in formulating appropriate strategies
accordingly and implementing those so that the risks can be overcome.
PART 5
Quality Management Plan
Quality Management Plan states the acceptable quality level which is defined by
customers. It also depicts how project will assure this this quality level in its work processes and
deliverables. This plan provides directions to program manager and team members of project to
implement quality management and assurance activities for a program or project (Leach, 2014).
This plan helps management of Virtucon Consultancy in determining quality policies and
procedures related to I-Crop application development project for its processes and deliverables.
The main purpose for developing this plan is to ensure delivery of high quality I-Crop
application to client which provides value to them in terms of saving time and cost.
For ensuring the delivery of quality application, some set of verification and validation
activities could be implemented by management of Virtucon Consultancy which are defined
below:
Verification activities:
Verification refers to the process of assessing intermediary work products of application
development life cycle to check the accuracy or correctness of final product. The set of activities
includes in verification process of I-Crop application are defined below:
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 Peer reviews are perform by Virtucon Consultancy for I-Crop mobile application.
 Verification is done for selected work product. Standardize specific process by framing policies of organisational level for planning and
performing reviews.
Validation activities:
Validation refers to the process of developing documentary evidence depicting that an
activity, process or procedure is carry out in testing and the expected level of compliance is
maintained by production at all stages. The set of activities includes in validation process of I-
Crop application are defined below:
 Virtucon Consultancy validate that techniques used for developing I-Crop application is
suitable to requirements.
 Firm ensure that when the process of validation is being executed, it is continuously
monitor and control by management.
 Doing learnt activities and gather the improvement information.
 Institutionalize a definite process.
PART 6
Closure and evaluation of project
As per the view point of Stephanie Ray, 2017, A project charter is defined as a statement
of objectives, scope and people who are engaging in project. It starts the procedure of defining
roles and functions to those individuals and outlines the goals and objectives of project. It also
determines main stakeholders and states the authority of project manager (Maul and McClelland,
2013). Charter for a project acts as a guideline or road map for future projects and an essential
material in knowledge management system of an organisation as well. It documents the rational
for undertaking project and outlines its objectives and constraints. It works as a tool that enhance
the processes of project management.
As per the view point of Jack Marchewk, Measurable Organisational Value (MOV) is the
measure of success and failure of project in terms of its desired impact. Each MOV is the
verifiable and agreed to measure that indicates the value of project's results in light of goal of an
organisation. The criteria for measurable organisational value is that each decision of project
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must be take after considering its impact on measurable and verifiable firm's values. It must be
measurable in terms of success for stakeholders of project and provides some value to
organisation. If MOV acts as success measure, then it should be verified at the end.
According to the view point of Lavanya and Malarvizhi, 2018, Risk analysis and
management of project is the key practice to ensure that less number of risks occur during the
project is underway (Pritchard, 2013). Application of this increase the possibility of successful
completion of project and declines the consequences of risk. Effective identification and
management of risk secures the accomplishment of project objectives and leads to reduce rework
cost. It is the control of possible events of future that may pose negative impact on overall
project. Analysis of risk involves sequence of processes of planning, analysis, identification and
controlling of project risk.
Development of closure checklist of project:
Done Description of task Completed Notes
√ Measurements related to identified
risk
2nd week Completed by manager
√ Issues are identified and resolved to
attain project goal
3rd week Evaluated by team
members
√ Post-project assessment complete 4th week Completed by project
manager
√ Project maintenance is assigned 5th week Completed by team leader
√ Project sign-off and maintenance
procedure
6th week Checked by team members
√ Reviewed by project manager Last week Evaluated by team leader
CONCLUSION
As per the above mentioned report, it has been concluded that a charter for project refers
to the formal document that defines about project objectives, the way it carry out and its
stakeholder. Measurable organisational value is the aspect which is utilized to measure success
of project and what value it provides to firm. In developing any project, it is necessary for
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management to identify all the possible risks that may occur while undertaking a project. This
identification helps manager in reducing the chances of risk and increasing possibilities of
success. Validation and verification activities needs to be carry out to ensure accuracy of
application and its success.
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Project Charter, 2017. [Online] Available
through:<https://www.projectmanager.com/blog/project-charter>
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