Virtucon's Online Stud Farm Management System Project Report

This report details the project undertaken by Virtucon to develop an online stud farm management system for Globex. The project's Measurable Organizational Value (MOV) prioritizes customer satisfaction, aiming to provide better service through various touchpoints. The project scope encompasses the development of the online system, including breeding, financial, and mobile features, adhering to a defined budget of $75,000 and a 150-day timeline. The report outlines the scope management plan, including project deliverables, a work breakdown structure (WBS), resource plans, and a detailed schedule. The project involves multiple milestones, including project initiation, technical requirements development, and the implementation of breeding, financial, and mobile features. The WBS breaks down the project into tasks, and the resource plan allocates responsibilities and costs to various team members, ensuring the project's successful execution within the specified constraints and assumptions. This report provides a comprehensive overview of the project's planning, execution, and control phases.

Student Name
ID Assignment Title

1. Part One: (15 Marks)
1.1 MOV - Measurable Organisational Value (5 Marks)
Virtucon has been developing an online stud farm management system for Globex. Globex has been
a client of Virtucon for a long time and Virtucon will develop a system which will perform all the
activities done manually by the organization. The measurable organizational value will determine
the priority of the organization and based on the identified factor the project will be developed. The
desirable impact of the project will be identified using this value.
Area Area of Impact Rank (1 to 5)
Customer  Increase in customer
satisfaction
 Providing consumers
with access at every
touch point
1
Financial  Decrease in the
processing time
 Reduction in cost
 Enhancement in the
profit margin
5
Operational  Increase in
operational efficiency
 Develop zero error
system
2
Social  Improving the
goodwill and
reputation of the
organization
3
Strategy  Gaining Competitive
advantage
 Increasing the
retention rate
 Providing better
service to the
consumers
 Maintaining optimum
scalability
4

• SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE
The above table shows the value given to each of the factors which determine the
importance and desirable impact on the perspective of Globex. Al the above mentioned factors are
crucial to the success of this project but the most important factor is customer. The online system
not only help in processing the data faster but facilitate in developing a system that will provide the
consumer better consumer support.
The area of impact that has been ranked 1 is customer. Therefore, in reference to the project
Globex wants to improve the quality of their service by providing service at every possible touch
points. Moreover, this will also enable the organization provide service at a faster rate. The
organization will also aim to increase their consumer base based superior service quality.
Global has a maximum budget of $75,000 and a time span of 150 days so the project has to
be completed within the allocated time an budget for the maintaining the sustainability of the
Globex.
Part Two
Scope
The project scope will consist of requirements, deliverables, designs and goals (Kerzner &
Kerzner, 2017). The project scope of the current project are as follows:
 Development of an online stud farming managements system
 Designing and developing the system based on the consumer requirements
 The online system will have to be tested and monitored to identify the drawbacks of the
system so that zero error system can be developed.
 The project will be developed based on the documented prepared by consulting and
discussing about the requirement of the clients.
 Globex should be provided services and instructions for managing the system and provided 5
years of warranty so that any issues related to the system can be mitigated.
Out of Scope
The out of scope deliverables will consist of factors that were outside the current scope of
the project. The out of scope deliverables of the current project will consist of factors such as
breeder notifications and help system (Schwalbe, 2015). These two factors will not be not included
in the current project as the client does not needs such specifics at current moment.
Assumptions
The assumptions of the current project are as follows:
 The project owner and sponsor have been made aware about the specification of the
product that needs to be developed
 The different teams are made aware of the objectivity of the project
 The industry standards will be followed while executing the project

 The database will incorporate all the relevant data needed for incorporation of the project
 The project will use agile methodology for executing the project
Constraints
The constraints of the current project are as follows:
 The database in not accessible without the user id and password
 The budget and time span of the project is limited
 The project deliverables cannot be changed after the fifth phase of the project
 The breeder notification and help system is out of the project scope
Scope Management Plan
The scope management plan will consist of project scope statement, project deliverables,
stakeholder analysis, work break down structure and project control elements (Harrison & Lock,
2017).
Project scope statement
The project scope will consist of requirements, deliverables, designs and goals. The project
scope of the current project are as follows:
 Development of an online stud farming managements system
 Designing and developing the system based on the consumer requirements
 The online system will have to be tested and monitored to identify the drawbacks of
the system so that zero error system can be developed.
 The project will be developed based on the documented prepared by consulting and
discussing about the requirement of the clients.
 Globex should be provided services and instructions for managing the system and
provided 5 years of warranty so that any issues related to the system can be
mitigated

Project deliverables
Task Name Duration Start Finish Cost
Online Stud management system 120 days Mon 14-05-
18 Fri 26-10-18 $62,148.00
1.0 Project initiation 7 days Mon 14-05-
18 Tue 22-05-18 $1,480.00
2.0 Project planning 11 days Wed 23-05-
18
Wed 06-06-
18 $4,440.00
3.0 Implementing Breeding
features 19 days Thu 07-06-
18 Tue 03-07-18 $14,272.00
3.1 Develop superior interface 5 days Thu 07-06-
18
Wed 13-06-
18 $6,560.00
3.2 Develop database 14 days Thu 14-06-
18 Tue 03-07-18 $7,712.00
4.0 Implementing financial
features 33 days Wed 04-07-
18 Fri 17-08-18 $19,456.00
5.0 Implementing Mobile Features 26 days Mon 20-08-
18
Mon 24-09-
18 $17,812.00
6.0 Monitor and control phase 21 days Tue 25-09-
18 Tue 23-10-18 $4,088.00
7.0 closure 3 days Wed 24-10-
18 Fri 26-10-18 $600.00

Work breakdown Structure
Task Name
Online Stud management system
1.0 Project initiation
1.1 Identify the breeding features
1.2 Identify the financial features
1.3 Identify Mobile Features
1.4 Discuss with the stakeholders and finalise the software requirements
1.5 Make changes if necessary
1.6 Document the requirements
1.7 Deploy the final document for approval
1.8 Milestone 1: Project Initiation completed
2.0 Project planning
2.1 Identify the software and hardware requirements for breeding features
2.2 Identify the software and hardware requirements for financial features
2.3 Identify the software and hardware requirements for mobile features
2.4 Document the technical requirements
2.5 Sent for approval
2.6 Milestone 2: Technical requirements developed
3.0 Implementing Breeding features
3.1 Develop superior interface
3.1.1 Include entry of horse breeding procedures and vet examination results
3.2 Develop database
3.2.1 Include database of Mare and Stallion owners, with full stallion booking history
3.2.2 Include Person/Company name and contact details of breeder

3.2.3 Include provisions for entering type of business
3.2.4 Include provisions for booking for "Broodmare" and/or "Stallion"
3.2.5 Include provisions for booking DNA test for parentage
3.2.6 Include provisions for obtaining certification of paternity
3.2.7 Include provisions for booking for micro-chipping and other identification process
3.2.8 Include provisions for obtaining foal identification card and colour description
3.2.9 Include provisions for obtaining public liability insurance details
3.2.10 Include provisions for checking the breed registry
3.3 Milestone 3: Breeding features incorporated
4.0 Implementing financial features
4.1 Develop general ledger and marketing database
4.2 install feature for Stallion bookings contract management
4.3 install features for monitoring location status of horses
4.4 include features for entering Vet and Farrier charges
4.5 install features of tracking of cost
4.6 install features for entering discounted rates, external costs, GST and ownership charges
4.7 Milestone 4: Financial features implemented
5.0 Implementing Mobile Features
5.1 install quick and easy recording of procedures to horses out of the office
5.2 install features for reviewing of breeding and vet history for any horse
5.3 Install features for sending advices to the owners
5.4 including customization for corporate branding
5.5 Milestone 5: Mobile features implementation completed
6.0 Monitor and control phase
6.1 Monitor the developed features

6.2 Identify the shortcomings
6.3 Make the changes
6.4 Milestone 6: Monitor and control completed
7.0 closure
7.1 Start running of the new online stud management software
7.2 Milestone 7: project closed
Resource Plan
Name Start Finish Cost Remaining
Work
Project Owner Thu
17-
05-
18
Thu
17-
05-18
$0.00 8 hrs
Project
Sponsor
Thu
17-
05-
18
Thu
17-
05-18
$0.00 8 hrs
Project
Manager
Mon
14-
05-
18
Fri
26-
10-18
$3,000.00 120 hrs
Team Manager Mon
14-
05-
18
Wed
25-
07-18
$2,640.00 176 hrs
Team Member
1
Thu
07-
06-
18
Mon
24-
09-18
$4,800.00 480 hrs
Team member
2
Thu
07-
06-
18
Mon
24-
09-18
$4,800.00 480 hrs
Team member
3
Thu
07-
06-
18
Mon
24-
09-18
$4,800.00 480 hrs
Team member
4
Thu
07-
Mon
24-
$4,800.00 480 hrs

06-
18
09-18
Software
Engineer
Wed
23-
05-
18
Tue
23-
10-18
$11,712.00 976 hrs
Software
Developer
Wed
23-
05-
18
Tue
23-
10-18
$10,752.00 896 hrs
Testing
Engineer
Tue
25-
09-
18
Fri
12-
10-18
$1,344.00 112 hrs
The technology requirements in order to support the team are as follows:
Hardware Laptops, desktops, hard drives, RAM,
printers, LAN, HUBSPOT, LAN wires,
SCSI RAID DISK ARRAY with 200 GB of
space
Software Back up servers, SQL Servers, .NET
framework
Network Supported operating software for
operating the SQL server
The majority of the employees will be offsite employees as it will facilitate in reducing the cost of
operation of the project. However, both offsite and onsite employees are required for continuous
interaction with the client (Walker, 2015). The onsite employees will be able to guide the offline
employees to perform in a better way. Globex wishes to develop the online system in house so on
site employees are needed to deliver the product on time.
Travel Requirements  The organization will hire
cheap workers and bring some
of them on to the onsite
location so flight expenses and
accommodation expenses will
have to be taken into account
in this scenario.
Training Requirements  The organization will have to
provide training to the
inexperience skilled employees
so that they can be made to fit
in such working environments.
Part Three
Milestones

Task Name Duration Start Finish
1.8 Milestone 1: Project Initiation completed 0 days Tue 22-05-18 Tue 22-05-18
2.6 Milestone 2: Technical requirements
developed 0 days Wed 06-06-18 Wed 06-06-18
3.3 Milestone 3: Breeding features
incorporated 0 days Tue 03-07-18 Tue 03-07-18
4.7 Milestone 4: Financial features
implemented 0 days Fri 17-08-18 Fri 17-08-18
5.5 Milestone 5: Mobile features
implementation completed 0 days Mon 24-09-18 Mon 24-09-18
6.4 Milestone 6: Monitor and control
completed 0 days Tue 23-10-18 Tue 23-10-18
7.2 Milestone 7: project closed 0 days Fri 26-10-18 Fri 26-10-18
Schedule, activity and budget
Task Name Duration Start Finish Cost
Online Stud management system 120 days Mon 14-05-
18 Fri 26-10-18 $62,148.00
1.0 Project initiation 7 days Mon 14-05-
18 Tue 22-05-18 $1,480.00
1.1 Identify the breeding features 1 day Mon 14-05-
18
Mon 14-05-
18 $320.00
1.2 Identify the financial features 1 day Tue 15-05-
18 Tue 15-05-18 $200.00
1.3 Identify Mobile Features 1 day Wed 16-05-
18
Wed 16-05-
18 $200.00
1.4 Discuss with the stakeholders
and finalise the software
requirements
1 day Thu 17-05-
18
Thu 17-05-
18 $320.00
1.5 Make changes if necessary 1 day Fri 18-05-18 Fri 18-05-18 $120.00
1.6 Document the requirements 1 day Mon 21-05-
18
Mon 21-05-
18 $120.00
1.7 Deploy the final document for
approval 1 day Tue 22-05-
18 Tue 22-05-18 $200.00
1.8 Milestone 1: Project Initiation 0 days Tue 22-05- Tue 22-05-18 $0.00

completed 18
2.0 Project planning 11 days Wed 23-05-
18
Wed 06-06-
18 $4,440.00
2.1 Identify the software and
hardware requirements for
breeding features
7 days Wed 23-05-
18
Thu 31-05-
18 $1,344.00
2.2 Identify the software and
hardware requirements for
financial features
7 days Wed 23-05-
18
Thu 31-05-
18 $1,344.00
2.3 Identify the software and
hardware requirements for mobile
features
7 days Wed 23-05-
18
Thu 31-05-
18 $1,344.00
2.4 Document the technical
requirements 3 days Fri 01-06-18 Tue 05-06-18 $288.00
2.5 Sent for approval 1 day Wed 06-06-
18
Wed 06-06-
18 $120.00
2.6 Milestone 2: Technical
requirements developed 0 days Wed 06-06-
18
Wed 06-06-
18 $0.00
3.0 Implementing Breeding
features 19 days Thu 07-06-
18 Tue 03-07-18 $14,272.00
3.1 Develop superior interface 5 days Thu 07-06-
18
Wed 13-06-
18 $6,560.00
3.1.1 Include entry of horse
breeding procedures and vet
examination results
5 days Thu 07-06-
18
Wed 13-06-
18 $2,560.00
3.2 Develop database 14 days Thu 14-06-
18 Tue 03-07-18 $7,712.00
3.2.1 Include database of Mare
and Stallion owners, with full
stallion booking history
3 days Thu 14-06-
18
Mon 18-06-
18 $288.00
3.2.2 Include Person/Company
name and contact details of
breeder
4 days Thu 14-06-
18 Tue 19-06-18 $384.00
3.2.3 Include provisions for 3 days Thu 14-06- Mon 18-06- $288.00

entering type of business 18 18
3.2.4 Include provisions for
booking for "Broodmare" and/or
"Stallion"
4 days Thu 14-06-
18 Tue 19-06-18 $384.00
3.2.5 Include provisions for
booking DNA test for parentage 8 days Thu 14-06-
18
Mon 25-06-
18 $768.00
3.2.6 Include provisions for
obtaining certification of paternity 6 days Thu 14-06-
18
Thu 21-06-
18 $576.00
3.2.7 Include provisions for
booking for micro-chipping and
other identification process
6 days Thu 14-06-
18
Thu 21-06-
18 $576.00
3.2.8 Include provisions for
obtaining foal identification card
and colour description
4 days Thu 14-06-
18 Tue 19-06-18 $384.00
3.2.9 Include provisions for
obtaining public liability insurance
details
5 days Thu 14-06-
18
Wed 20-06-
18 $480.00
3.2.10 Include provisions for
checking the breed registry 14 days Thu 14-06-
18 Tue 03-07-18 $3,584.00
3.3 Milestone 3: Breeding features
incorporated 0 days Tue 03-07-
18 Tue 03-07-18 $0.00
4.0 Implementing financial
features 33 days Wed 04-07-
18 Fri 17-08-18 $19,456.00
4.1 Develop general ledger and
marketing database 4 days Wed 04-07-
18
Mon 09-07-
18 $1,248.00
4.2 install feature for Stallion
bookings contract management 10 days Wed 04-07-
18 Tue 17-07-18 $3,160.00
4.3 install features for monitoring
location status of horses 2 days Wed 04-07-
18
Thu 05-07-
18 $624.00
4.4 include features for entering
Vet and Farrier charges 12 days Wed 18-07-
18
Thu 02-08-
18 $3,792.00
4.5 install features of tracking of
cost 4 days Fri 03-08-18 Wed 08-08-
18 $2,048.00