BCO6656 Project Charter: SAP Implementation at Yes Chemist

This project charter, developed by VUIS Consulting, outlines the SAP implementation project for Yes Chemist. The project aims to address operational weaknesses by implementing SAP S/4HANA for SAP Business All-in-One, integrating finance, HR, procurement, and analytics modules. The charter details project requirements, including server room preparation, hardware procurement, data conversion, module integration, and staff training. Major deliverables include the project charter's development and approval, project plan, schedule estimation, requirements review, system testing, deployment, and training. The project schedule spans 294 days, with key milestones for charter approval, site readiness, data conversion, and testing completion. Key costs are allocated to resources and materials, and the project emphasizes quick information processing, real-time reporting, cost-effectiveness, and user-friendliness. The charter is authorized by the business sponsor and includes a bibliography of relevant project management resources.

VUIS CONSULTING PTY LTD.
PROJECT CHARTER
Project Name: SAP Implementation Project in Yes Chemist
Project Start Date: Mon 24-07-17
Project End Data: Thu 06-09-18
Project Manager: Please Insert the name

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Purpose of the Project Charter
The charter aims in discussing the implementation approach along with the the
implementation needs of installation of SAP S/4HANA for SAP Business All-in-One in
an organization named Yes Chemist. The report provides an idea of the operational
needs associated with the implementation of the SAP within an organization.
Development of a project charter is integral as it helps the decision makers to decide
whether the project is feasible or not. The project charter will provide the details of the
schedule of the project and the cost estimation to implement the project. This is a
complex project and therefore, development of a detailed project charter is necessary.
Project Summary
A project of installation of SAP in Yes chemist is proposed. The organization
mainly works for providing health and beauty needs to the customers. However, the
organization is in need of reducing their operational weakness by improving their
business. Based on the review recommendations of the General Manager, it is
recommended that the existing accounting systems needs improvement. SAP S/4HANA
for SAP Business All-in-One is to be developed for Yes chemist in order to manage the
finance, HR, procurement and the analytics modules of the system. The project
therefore involves installation of the new hardware and the software systems to ensure
that all the business processes related to Yes chemist are integrated in a successful
manner. The project will ensure installation of the SAP S/4HANA for SAP Business All-
in-One in the organization, Yes chemist and will further involve training the staffs about
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the new system. The following section of the project charter highlights the project
requirements and the major deliverables associated with the project.
Project Requirements
This section of the charter will outline the major requirements related to the
project. This project is a complex project considering the fact that the project aims in
elimination of all the operational weaknesses of the system to be developed. The
specifications along with the requirements of the proposed project are as follows-
1. One of the major requirements of the project is preparation of the server
rooms and for that the contractor Jacob and Sons Pty Ltd is chosen.
2. The project involves purchasing of the HP server hardware from Frontline
hardware reseller.
3. The proposed project is associated with effective data conversion. The data
conversion process involves legacy data extraction, conversion and validation of the
SAP Instance. It is expected that the entire data conversion will take four weeks to
complete.
4. The proposed project involves integration and testing of the modules
developed. This is an important project requirement as the system is needed to be
integrated with an e-gate feature associated with corporate banking.
5. Finally, the entire project is needed to be documented and the staffs are
needed to be trained about the new system that is being implemented. In order to
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provide the training, a training officer will be hired who the help the staffs and workers of
the yes chemist to get accustomed to the new system.
The following section of the project charter provides an idea of the most
significant deliverable of the proposed project.
Major Deliverables/ Milestone
The following tables provides a detailed description of the tasks and the major
deliverables associated with the project. A brief explanation of each deliverable of the
proposed project is further provided in the table.
Major deliverables Description of the major deliverables
Development and Approval of the Charter Approval of the charter is vital as it
provides the details of the duration of the
project, project cost and approval of the
project initiation. Charter approval marks
the beginning of project implementation
The Project Plan It is essential to develop a project plan as
it significantly helps the project team in
implementing the project in a planned
approach.
Estimation of the Project Schedule Scheduling a project is necessary for
ensuring that the project is implemented
within a scheduled timeframe.
Understanding and Reviewing the This project is based on analysis of the
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Requirements existing system of Yes Chemist and
therefore, reviewing the requirements
specifications of the project is essential.
Testing the system developed Testing the software that is being
implemented is an essential aspect of
project implementation. The system
testing will be performed by the project
manager and the business analyst.
Deployment and Training It is necessary to provide training to the
staffs in order to ensure that they
understand the requirements of the
system to be implemented.
Brief Schedule
The major task related to the project schedule is indicated in the table below-
Entry Type Description
Requirement Analysis and Planning This is one of the most important phases
of this project that analyses the project
requirements and implements the project
according to the plan.
Implementation Phase This phase is the most important phase of
software implementation that deals with
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preparation of the server room, obtaining
information related to cloud hosting along
with the implementation of the necessary
coding
Data Conversion One of the most important phases of this
project is data conversion. This phase will
mainly be supervised by the VUISC
technical staffs.
Integration and Testing Testing phase is one vital phase of this
project as it deals with the identification of
bugs in the system and
Training This phase will ensure that the users are
accustomed to the software that is being
implemented
Documentation Documentation of the project
implementation and development of user
manual
Launch This phase deals with the launching of
the software developed.
Milestone
Is charter Approved? Yes: Commencement of the following
phase No: Milestone is not completed.
Is the project site Ready? Yes: Commencement of the following
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phase No: Milestone is not completed.
Is the data converted? Yes: Commencement of the following
phase No: Milestone is not completed
successfully.
Is Appropriate testing done? Yes: Commencement of the following
phase No: Milestone is not completed.
Key Costs
The key cost of the project is estimated on basis of the resources required and
the time required for implementation of the project. The resource cost that is considered
for this project is indicated in the picture below-
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Figure 1: Representing the cost allocated to Resources and materials
The figure below shows the total project implementation cost based on the time
and resource required –
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Figure 2: Representing the total cost of the Project
Associated Quality Attributes
The quality attributed associated with the proposed project are as follows-
1. The system to be implemented should be able to ensure quick information
transfer and information processing.
2. The system should be able to generate real time reports
3. The system should be implemented in as much less cost as possible
4. The system should be easy to use.
Duration
The duration of the entire project along with the schedule Gantt chart is indicated
in the image below-
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Figure 3: Showing the schedule Gantt chart
The above figure shows that the project will be implemented within 294 days.
The duration for each task is assigned on basis of the minimum time required for the
completion of that particular task.
Authorization to Proceed
The charter will be approved by the business sponsor.
Operational Manager (VUISC)
Please Insert the name
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