VUIS Consulting: Project Plan for Yes Chemist SAP Implementation

This project plan, developed by VUIS Consulting Pty Ltd for Yes Chemist Pty Ltd, details the implementation of a SAP S/4HANA system to improve operational efficiency and customer relationship management. The plan includes a comprehensive scope statement outlining project aims, objectives, and ...Read More

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
[Insert table of contents here: use references>table of contents]
Glossary
Term Definition
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Introduction
In this new era for becoming well established in the competitive market and to earn
measurable revenue, effective operational and functional activities are much essential.
Companies those are failing to avail enough of technical excellence are also failing to
become competitive. This particular proposed project plan is developed for Yes Chemist Pty
Ltd, a client of Victoria University Information System Consulting (VUISC). The project plan
includes detail action plan that Yes Chemist Pty Ltd needs to take for implementing a SAP
system. VUISC consulting firm will suggest the SAP based solution that can improve the
management ability of Yes Chemist Pty Ltd. The SAP will also improve the relationship
between the customers and service providers.
This report depicts a clear project management plan include scope documentation based on
the business case, project rollout strategy, a budget and a project schedule plan along with
risk management and communication management plan. The scope statement of the
proposed plan will identify the aim, objectives of the project manager and also quality that
Yes Chemist Pty Ltd is expecting from the new SAP solution. Apart from that, a list of quality
standards, client acceptance criteria and assumptions are also elaborated in the project
plan.
Project scope
Aim
The aim of the project is to analyse the operational difficulties that Yes Chemist Pty Ltd is
facing. Based on operational weaknesses a SAP solution will be provided to the client
company. Not only the business efficacy but also the large stock maintenance will also
become easier for the staffs and employees. Infact the entire business process will become
error free as well.
Objectives
The objective(s) of the project are as follows:
 To identify the current operational challenges that Yes Chemist Pty Ltd is facing
 To integrate the business process of Yes Chemist Pty Ltd by implementing SAP
S/4HANA
 To implement the SAP S/4HANA ERP solution for Yes Chemist Pty Ltd in $15,000
and time of not more than 12 months
Major deliverable(s) of the project
 Developing the SAP S/4HANA infrastructure by renovating the server room to
replace their inventory management system, HR management system and
legacy accounting
 Installation of the hardware and software elements within the estimated
budget and time only without any delay
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 Te requirement phase must be delivered followed by two phases in terms of
business process model design “as is” phase and “To be” phase.
 Setup of automates process to make the data conversion clear
 The SAP S/4HANA system should be integrated and tested before the final
execution
 Documentation and training program for the functional and operational
activities
Quality standards
In order to maintain the expected quality of the solution the project has to be partly divided.
The entire project must be accomplished followed by two different stages: Stage1- SAP
S/SHANA implementation and Stage 2- SAP S/4HANA installation in Yes Chemist Pty Ltd.
The list of quality standards that are acceptable from the clinet’s end are elaborated in the
tabular format:
Source identification, requirement gathering from
sources and information analysis
The SAP S/4HANA must have multiple numbers
of functional specifications and quality managing
modules as well
The system will successfully inspect the business
operations
The system needs to have ability to inspect the
business operations appropriately
the project manager must ensure that all
business properties are followed by the SAP
solution
It is duty of the project manager and quality
assurance manager to make sure that the project
qualities are same as the project objectives and
expectation of the cline company
Project assumptions
 Developing a charter for the proposed project before beginning the solution
 Design and development of a comprehensive project plan that an meet the project
planning documentation
 Before final start the project plan needs to be approved by the project manager and
sponsor company
 The status report for the project will be presented to the project manager after
completion of 25%, 50% and 75% completion
 It is assumed that the project will take 12 months and total $150,000 budget to
complete
Business case
Yes Chemist Pty Ltd, a group of independent pharmacies is offering medicines and skin care
products to the customers since 1990. Day by day the numbers of employees, internal
working staffs and also numbers of customers of the company are also increasing rapidly. In
early days Yes Chemist Pty Ltd has manual management system however with the
increasing numbers it has become difficult for Yes Chemist Pty Ltd to manage staffs,
employees and customer manually.
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This project is required to integrate all the company operations together and provide a all in
one solution. In order to resolve these managerial issues the company has planned to
implement SAP ERP solution with consultancy from Victoria University Information System
consultancy. It is also identified that, from the survey conducted since 2017 whatever
operational issues have been identified for the Yes Chemist Pty Ltd will be resolved if the
SAP solution is successfully implemented.
The benefits that Yes Chemist Pty Ltd will earn from the successful delivery of the SAP
S/4HANA are as follows:
Benefit(s) Current status Process of measures
Reliability and scalability Earned successfully With the help of Gantt chart
Data integrity and security Earned successfully With data encryption
Collaboration and competitive
advantages
On progress Based on annual commercial
revenue
Dis-benefits Negative outcomes
The SAP solution cannot be easily handled if
staffs are found not having enough of skills and
previous experiences
Outcome will fail to meet expected benefits
Implementation of SAP ERP will take enough
time
The time considered for the implementation and
installation will exceed
The implementation cost is also very high for the
SAP ERP
The estimated budget will exceed
Operating such integrated system is complex
than any other systems
Company’s productivity degree will get reduced
Lack of technical knowledge may result in internal
team conflict
It will spoil the workplace environment
After completion of every eitherv6 or 7 months
SAP ERP rolls out new version
It will cause the older version as an obsolete one
Project Schedule and Approach (Rollout strategy)
WBS Task Name Duration Start Finish Resource Names Cost
0 Scheduling for SAP
implementation
365
days
24/01/2
0 17/06/21 $150,000.00
1 Infrastructure and
equipment
74 days 24/01/20 06/05/20 $14,480.00
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identification phase
1.1 Scope statement
development 5 days 24/01/20 30/01/20 $0.00
1.2 setting project aim
and objectives 6 days 31/01/20 07/02/20 Business analyst,
Project manager $3,120.00
1.3 Risk identification 9 days 10/02/20 20/02/20 $0.00
1.4
Assessing
technical and non
technical requirements
8 days 21/02/20 03/03/20 system designer $2,560.00
1.5 Operational
activity analysis 46 days 04/03/20 06/05/20 $8,800.00
1.5.
1
Identification of
resource 8 days 04/03/20 13/03/20 HR manager $1,600.00
1.5.
2 gathering data 8 days 16/03/20 25/03/20 Administrative
officer $0.00
1.5.
3 data analysis 20 days 26/03/20 22/04/20 operation manager $5,600.00
1.5.
4 modification 10 days 23/04/20 06/05/20 Business analyst $1,600.00
1.5.
5
Milestone1:
Statement of work
submission
0 days 06/05/20 06/05/20 system designer $0.00
2 Planning phase 151
days 07/05/20 03/12/20 $58,984.00
2.1 Designing project
scope outlines 15 days 07/05/20 27/05/20 $4,800.00
2.1.
1 Blueprint design 15 days 07/05/20 27/05/20 system designer $4,800.00
2.2 Realization 46 days 28/05/20 30/07/20 $16,704.00
2.2.
1
Considering
project scope changes 10 days 28/05/20 10/06/20 system development
team $6,400.00
2.2.
2
System
development activities 6 days 11/06/20 18/06/20 system development
team $3,840.00
2.2.
3
Project details
rechecking 6 days 19/06/20 26/06/20 Technical officer $1,920.00
2.2.
4
Analyzing
business process 8 days 29/06/20 08/07/20 Technical officer,
technical writer $2,624.00
2.2.
5
Process
definition 10 days 09/07/20 22/07/20 coder $960.00
2.2.
6
Final document
presentation 6 days 23/07/20 30/07/20 Business analyst $960.00
2.3 “Go live” 29 days 31/07/20 09/09/20 $18,608.00
2.3.
1
Supporting post
production 5 days 31/07/20 06/08/20 Administrative
officer $0.00
2.3.
2 Allocating team 6 days 07/08/20 14/08/20 application
programmer $768.00
2.3.
3
Identification of
functional
requirements
6 days 17/08/20 24/08/20 data entry officer $1,440.00
2.3.
4
Non functional
requirements
7 days 25/08/20 02/09/20 HR manager $1,400.00
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identification
2.3.
5
Developing final
project 5 days 03/09/20 09/09/20 Modification cost[1] $15,000.00
2.4 Training for
project associates 28 days 10/09/20 19/10/20 $9,320.00
2.4.
1
Configuring
schedule baseline 5 days 10/09/20 16/09/20 HR manager $1,000.00
2.4.
2
Configuring time
baseline 8 days 17/09/20 28/09/20 operation manager $2,240.00
2.4.
3
Access to SAP
project prcatices 6 days 29/09/20 06/10/20 system development
team $3,840.00
2.4.
4
Utilizing project
scope 4 days 07/10/20 12/10/20 Business analyst $640.00
2.4.
5
Activating SAP
practice 5 days 13/10/20 19/10/20 Technical officer $1,600.00
2.5 Measuring project
budget 33 days 20/10/20 03/12/20 $9,552.00
2.5.
1
Hiring modules
for: Finance, HR and
analytics
5 days 20/10/20 26/10/20 coder $480.00
2.5.
2
SAP solution
implementation 7 days 27/10/20 04/11/20 system development
team $4,480.00
2.5.
3
Estimating
project budget 5 days 05/11/20 11/11/20 Technical officer $1,600.00
2.5.
4
Software
installation 5 days 12/11/20 18/11/20 Business analyst $800.00
2.5.
5
Frontline
hardware product
purchasing
4 days 19/11/20 24/11/20 application
programmer $512.00
2.5.
6
Buying other
elements 7 days 25/11/20 03/12/20 data entry officer $1,680.00
2.5.
7
Milestone2:
Project planning
stage completion
0 days 03/12/20 03/12/20 system designer $0.00
3 Project design and
development phase 63 days 04/12/20 02/03/21 $41,440.00
3.1 Conversion of data 4 days 04/12/20 09/12/20 data entry officer $960.00
3.2 Virtual server
design 7 days 10/12/20 18/12/20 Virtual server[1] $6,500.00
3.3 Data structure
understanding 8 days 21/12/20 30/12/20 system development
team $5,120.00
3.4 Validating data 9 days 31/12/20 12/01/21 $0.00
3.5 Automated script
developing 8 days 13/01/21 22/01/21 Modification cost[1] $15,000.00
3.6 Exterior script
setting 9 days 25/01/21 04/02/21 Virtual server[1] $6,500.00
3.7 Testing real time
instances 5 days 05/02/21 11/02/21 tester $600.00
3.8 Defect analysis 3 days 12/02/21 16/02/21 tester $360.00
3.9 Data migrating 10 days 17/02/21 02/03/21 system development
team $6,400.00
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3.10
Milestone 3:
Completing project
planning stage
0 days 02/03/21 02/03/21 HR manager $0.00
4 Data integration
and testing 28 days 03/03/21 09/04/21 $5,080.00
4.1 Unit testing 5 days 03/03/21 09/03/21 application
programmer $640.00
4.2 End testing 10 days 10/03/21 23/03/21 tester $1,200.00
4.3 Integration testing 6 days 24/03/21 31/03/21 tester $720.00
4.4 User acceptance
testing 7 days 01/04/21 09/04/21 Project manager $2,520.00
4.5
Milestone 4:
develop and
submission of the
business activity
statement
0 days 09/04/21 09/04/21 operation manager $0.00
5 Documentation and
training 49 days 12/04/21 17/06/21 $30,016.00
5.1
Customized
training program
design
8 days 12/04/21 21/04/21 operation manager $2,240.00
5.2
Selecting clients
and staff training
program
10 days 22/04/21 05/05/21 Technical officer $3,200.00
5.3 Final acceptance of
the project 5 days 06/05/21 12/05/21 $0.00
5.4
Hardware and
software installation
planning
9 days 13/05/21 25/05/21
hardware installing
cost[1],other
operational and
functional cost
[1],software
installation cost[1]
$21,216.00
5.5 Complete data
conversion 7 days 26/05/21 03/06/21 data entry officer $1,680.00
5.6 Final user
acceptance testing 8 days 04/06/21 15/06/21 tester $960.00
5.7 Stakeholder’s sign
off 2 days 16/06/21 17/06/21 Project manager $720.00
5.8
Milestone 5:
Completion of final
project plan
0 days 17/06/21 17/06/21 $0.00
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Resources
Resource Name Std. Rate
Project manager $45.00/hr
operation manager $35.00/hr
HR manager $25.00/hr
system designer $40.00/hr
coder $12.00/hr
system development team $80.00/hr
tester $15.00/hr
application programmer $16.00/hr
Business analyst $20.00/hr
hardware installing cost $7,716.00
software installation cost $9,000.00
other operational and functional cost $4,500.00
Technical officer $40.00/hr
data entry officer $30.00/hr
Virtual server $6,500.00
technical writer $1.00/hr
Administrative officer $0.00/hr
Modification cost $15,000.00
Budget
Risk
Risk Id Risk
description
Impact Likelihood Score Risk
mitigation
strategies
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R1 Lack of technical
expertise in the
SAP project
development
team
Minor (1) Probable (3) Low (3) The company
needs to
implement on
job training
program
R2 Overrunning
project budget
severe (4) Likely (4) High (16) The budget
has to be
developed
after
conducting
feasibility
analysis
R3 Overrunning
project
implementation
time
Catastrophic
(5)
Most likely (5) Extreme (25) Timeline must
be presented
based on the
complexity of
each project
development
activity
R3 Lack of
commitment
among the
project
stakeholders
Medium (3) Medium (3) Medium (9) The
stakeholders
are needed to
have enough
of
commitment
to their
responbilities
R4 Over running
project related
resources
Catastrophic
(5)
Likely (4) High (20) Resources
should be
assigned
based on
project
timeline and
budget
R5 Insufficient
availability of on
job training
program
Severe (4) Possible (3) Medium (12) Job training
must be
added
considering
requirements
Communication
Purpose of
communication
Who Channel Frequency
Project objectives and
scope
Project manager and
team associates
Face to face
interaction, email,
Monthly
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video conference and
conference.
roles and responsibility
distribution
Resource manager,
operation manager and
project manager
Face to face
interaction, email,
video conference and
conference.
Monthly
Needful change
management plan
Operation manager
and project team
Face to face
interaction, email,
video conference and
conference.
Monthly
Risk management
program
Operation manager
and project manager
Face to face
interaction, email,
video conference and
conference.
Weekly
About the feasibility
report and project
timeline
Finance manager,
sponsor, operation
manager and project
manager
Face to face
interaction, email,
video conference and
conference.
Weekly
Summary
The above discussed project plan concludes that, operational and functional integrity is a
very important aspect for any business. The SAP S/4HANA SAP system implemented for
Yes chemist by VUISC will also help the company overcoming all difficult operational deficit
and issues. Not only this but also it will integrate the analytical, HR, financial, operational and
functional modules together to give a completely integrates solution to the developers and
project associates. The CRM system will improve the customer and service provider’s
relationship.
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