Yes Chemist Pty Ltd SAP System Implementation Project Report

The report, prepared by VUIS Consulting Pty Ltd, details the project status of the SAP system implementation for Yes Chemist Pty Ltd. It provides a project summary highlighting the company's need to improve its pharmaceutical operations through SAP S/4HANA and SAP CRM implementation. The report covers completed tasks, including project initiation, planning, and server installation, along with a detailed budget report outlining planned and actual costs. Pending tasks, such as system implementation and project closure, are also addressed. The report identifies potential risks, including business process design failures, lack of senior management support, insufficient end-user training, and integration issues, offering mitigation strategies for each. An issues report addresses schedule, cost, and resource concerns, proposing strategies to minimize delays. References to project management resources are included, offering a comprehensive overview of the project's progress and challenges.

VUIS CONSULTING PTY LTD
Project Status Report on Yes Chemist Pty Ltd

STATUS REPORT
PROJECT: Yes Chemist Pty Ltd
Date: 29th Sep, 2018.
Produced by: Project Manager
Reporting period: 28th May, 2019.
Project summary
Yes Chemist is the group of the independent Pharmacies which is expanding their
business in Australia. The company is provided health as well as beauty needs of
the customers related to the Pharmaceutical operations. The store is maintaining a
larger stock of the products at competitive prices. Due to operational weakness of
the company and lack of technical solutions, the business is required to improve its
Pharmaceutical operations. It is decided that they should replace its existing
accounting, inventory as well as HR management system by SAP S/4HANA for SAP
Business All-in-One. In order to strengthen its sales, services as well as marketing
modules, the company has implemented core on premise SAP Customer
Relationship Management (CRM) solution.
Completed tasks
WBS Task Name % Complete
1 Project Initiation Phase 100%
1.8 Milestone 1: Completion of project initiation phase 100%
2 Project Planning Phase 100%
2.5 Milestone 2: Completion of project planning phase 100%
3.14 Milestone 3: Server Installation Phase 100%

Budget Report
WBS Task Name Duratio
n Start Finish Planned
cost Actual Cost
0
Implementation of SAP
system for Yes Chemist Pty
Ltd
404.25
days
Tue
7/25/17
Mon
2/11/19 $913,750.00 $645,800.00
1 Project Initiation Phase 20 days Tue
7/25/17
Mon
8/21/17 $44,640.00 $44,640.00
2 Project Planning Phase 11 days Tue
8/22/17
Tue
9/5/17 $25,680.00 $25,680.00
3 Server Installation Phase 225.25
days
Wed
9/6/17
Wed
7/18/18 $484,350.00 $484,350.00
4 System implementation
phase 115 days Wed
7/18/18
Wed
12/26/18 $254,800.00 $91,130.00
5 Project closure phase 33 days Wed
12/26/18
Mon
2/11/19 $104,280.00 $0.00
Pending tasks
WBS Task Name % Complete
4 System implementation phase 35%
4.6 Milestone 4: Completion of system implementation phase 0%
5 Project closure phase 0%
5.7 Milestone 5:completion of training and sign-off 0%
Risk and Issues
Type of risk Risk Details Mitigation strategy
Failure in case of
design the business
processes for fitting
the software
It is difficult for Yes Chemist to change its
existing processes as well as customize
SAP system to fit with its current
processes.
The programmer, technical
coder as well as project
manager should design the
proposed system by
considering all the project

requirements and objectives.
There is proper server and
system installation by means of
proper testing proposed system.
Lack of support from
the senior
management
There is lack of senior people those are
supporting the implementation of SAP
system, therefore there is risk over the
sales and delivery to the customers
(Kerzner and Kerzner 2017).
The top management team
should provide support to the
project team members so that
they can set up the server
properly and all the project
related tasks are to be
completed on scheduled time
as per the project schedule
plan.
Insufficient training
of the end users
Investment into the training of the
employees is not done into the
organization. As the workers have lack of
training skills to perform the task, therefore
it is hard to train people to reach with
satisfactory performance of the customers
(Harrison and Lock 2017).
Training program should be
implemented into the workers
so that they can get technical
knowledge related to the
handling as well as using the
proposed system for providing
better pharmaceutical
operations to the business
organization.
Lack of integration There is lack of integration related to SAP
implementation related to feasibility, project
requirements, and prototyping as well as
implementation functions of the system.
SAP implementation should
enhance technical work
throughout enhancement of the
configuration features of the
system integration.
Issues Report
Concerns Potential Decisions
Schedule
concern
There is possibility of schedule concerns in the
project when the schedule of the project goes
behind the schedule or there is delay in the
project plan.
It is decided to plan a proper
schedule of the project so that
the entire project phases can
competed on estimated
timeframe, so that there is no
project delays.
Cost concern There is a possibility that the project can go
above the estimated budget or cost, and it is
caused due to addition of extra resources or
expenses into the project plan (Heagney 2016).
It is decided that a project
budget plan is required which
should included addition of all
the resources and expenses
into the proposed project
schedule (Fleming and
Koppelman 2016).
Resource
concern
There is a possibility that there is lack of project
resources those are involved into the project so
that all the project phases are not completed on
scheduled time.
It is decided that more project
human resources are to be
hired for the project as a backup
plan so that in case if any
resources are not present, then

backup resources are to be
taken to complete the project
work.
Strategy to minimise delay
In order to reduce the project delay, there is required to implement some of the project
strategies which would help to minimize the delays caused at the time of implementing SAP
system such as:
 Proper communication among the project manager and project team members
 Strategic scheduling of the project plan
 Constantly track as well as measure the project progress on weekly basis

References
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.