Project Management 3: Effective Communication and Methodologies

This project management report examines the critical role of effective and structured communication within project teams and with stakeholders. It explores various communication theories, emphasizing the need for transparency and open dialogue to avoid negative impacts. The report then delves into two primary project management methodologies: the Waterfall model and PRINCE2. The Waterfall model is described in the context of mobile application development, detailing its sequential phases from requirements gathering to deployment and maintenance. PRINCE2 is presented as a methodology focusing on project organization, control, and closure, highlighting its strengths (time and cost efficiency, standardization) and weaknesses (unrealistic phases, complexity). The report recommends the use of the Waterfall model based on its simplicity and ease of understanding. The report concludes by emphasizing the importance of adapting project management methodologies to achieve project goals within specified timeframes and budgets, supported by relevant literature and research.

Project
Management
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Table of Contents
PROJECT 3......................................................................................................................................3
INTRODUCTION...........................................................................................................................3
Part A...............................................................................................................................................3
Need for effective, structured communication and recommendations...................................3
Part B...............................................................................................................................................3
Waterfall and PRINCE2 methodologies................................................................................3
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................6
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PROJECT 3
INTRODUCTION
Project management is required effective application of resources which comprise of
workforce, technology, intellectual property and funds in an appropriate manner for the
completion of the tasks. It will focus on need of effective, structured communication and
PRICE2 methodologies.
Part A
Need for effective, structured communication and recommendations
It is necessary for project manager to have effective communication in order to deal with
their business, partners and team members (Kerzner, 2019). There should be policy of open,
transparency while doing communication. In case of unstructured communication, it leads to
provide negative impact to business and their employees.
Theory of Communication
It is described below:
Mechanistic- It is transferring information from one to another where first is called
sender and other receiver.
Psychological- According to this, communication is not considered as transferring of
data and information from one to another but it is feeling which they want to share.
Social- It represents about interaction among receiver and sender and depends on speech
matter which is spoken to them.
Systematic- Communication should be flow in systematic and proper manner to reach to
conclusion.
Critical- It means person is expressing their power as well as authority over other people.
Therefore, business should follow formal communication among project manager and
team members which assist in coordinating for each and every activities and operations.
Part B
Waterfall and PRINCE2 methodologies
Waterfall Model
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It is defined as model that determine progress of project from downward by including
stages such as testing, designing and many more (Fewings and Henjewele, 2019). The different
phase of model is explained for creation of mobile application. They are:
Requirement gathering and analysis- Project manager has to develop each and every
requirements along with documenting properly.
System Design- Requirement of initial stage are determined and system is designed
accordingly. It assist in specifying requirement as well as determining architecture of system.
Implementation- Each system is develop in smaller section and later integrated for next
phase and testing is done for all with help of application.
Integration and Testing- The units should be integrated and tested should be done for
complete system.
Deployment of system and Maintenance- In this stage, system is deployed and
maintenance is done.
PRINCE 2 Methodology
It is used by business when project manager is working for project. This has three
elements such as event organisation, their control and ending project (Mathiaszyk, Volkmann
and Read, 2019). It assist in completing as well as controlling complete project. With the
implementation of such methodology, project manager will easily determine their strengths as
well as weaknesses that are:
Strengths
Time and Cost Effective- It helps to complete project on time along with saving of cost
that provide more results.
Standardisation- This leads to decline chances of miscommunication and misconduct
that assist in attainment of goal and objectives.
Weaknesses
Unrealistic- There are some phase that are unrealistic because they does not assist in
identification of risks.
Complex- This model is very complex and difficult to understand. For adoption of such
model, large amount of money is required.
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Therefore, it is recommended to respective organisation to use Waterfall model because it
is easy, simple for understanding as well as use. Each stage are evaluated and provided with
proper and positive outcomes.
CONCLUSION
The report summarised that for completing project work, different activities should be
identified and applied in business. The different budgets, plans and strategies should be
developed in order to finish project in given time period. In this context, organisation has to
apply several models as well as theories in proper manner by coordinating with each other.
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REFERENCES
Books and Journals
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Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
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