Project Management: Work Breakdown Structure for Centennial Reunion

This document presents a Work Breakdown Structure (WBS) for the Centennial College school reunion project, outlining the tasks and deliverables required for successful execution. The WBS is structured hierarchically, starting with the initiation phase, which includes confirming the proposal, estimating attendance, and shortlisting venues. The planning phase involves scope finalization, resource selection, arrangement preparations, venue confirmation, and budget estimation. The set-up and bookings phase covers location assessment, alumni and faculty checks, attendee list preparation, hall booking, preliminary preparations, chief guest finalization, insurance confirmation, A/V component verification, and contractor booking. The execution phase includes sending invites, managing registration, planning event communication, determining the budget, arranging shipping, finalizing A/V orders, and securing sponsorships. Finally, the closure phase focuses on event organization and gathering feedback to produce a closure report. The document also includes a WBS dictionary, a glossary of terms, and references.

ProjectManagementDocs.com
WORK BREAKDOWN STRUCTURE (WBS) TEMPLATE
WORK BREAKDOWN STRUCTURE (WBS)
CENTENNIAL COLLEGE SCHOOL REUNION
26TH MARCH 2019
1

ProjectManagementDocs.com
Table of Contents
INTRODUCTION.................................................................................................................................3
OUTLINE VIEW.................................................................................................................................3
HIERARCHICAL STRUCTURE.............................................................................................................4
TABULAR VIEW................................................................................................................................5
TREE STRUCTURE VIEW...................................................................................................................8
WBS DICTIONARY...........................................................................................................................9
GLOSSARY OF TERMS.....................................................................................................................11
References......................................................................................................................................12
2

ProjectManagementDocs.com
INTRODUCTION
The Work Breakdown Structure (WBS) is prepared for the school reunion project for Centennial
College based in Canada. WBS is a tool that assists in project planning and estimations and there
are different layouts of WBS that are defined (Kenley & Harfield, 2014).
OUTLINE VIEW
1 Centennial College School Reunion
1.1 Initiation
1.1.1 Confirmation of the proposal to organize the reunion
1.1.2 High-level estimations on the number of attendees
1.1.3 Shortlisting of the venues
1.2 Planning
1.2.1 Scope finalization and selection of the resources
1.2.2 Preparations of the arrangement
1.2.3 Confirmation of the venue
1.2.4 Estimation of overall schedule and budget
1.3 Set-up and Bookings
1.3.1 Assessment of the location
1.3.2 Manual checking of the alumni and ex-faculty
1.3.3 Preparation of the list of the attendees
1.3.4 Booking confirmation of the hall
1.3.5 Preliminary preparations
1.3.6 Listing and finalization of the chief guest
1.3.7 Insurance confirmation of the event
1.3.8 Verification and assessment of a/v components
1.3.9 Booking of contractors for food and drinks
1.4 Execution
3

ProjectManagementDocs.com
1.4.1 Invites to the alumni and ex-faculty
1.4.2 Registration process for the evening
1.4.3 Event communication management and planning
1.4.4 Determination of the budget
1.4.5 Execution of arrangements for shipping
1.4.6 Final order on a/v
1.4.7 Sponsorship of logistics
1.5 Closure
1.5.1 Event organization
1.5.2 Feedback and Closure report
HIERARCHICAL STRUCTURE
Level WBS Task Name
1 1 Centennial College School Reunion
2 1.1 Initiation
3 1.1.1 Confirmation of the proposal to organize the
reunion
3 1.1.2 High-level estimations on the number of
attendees
3 1.1.3 Shortlisting of the venues
2 1.2 Planning
3 1.2.1 Scope finalization and selection of the
resources
3 1.2.2 Preparations of the arrangement
3 1.2.3 Confirmation of the venue
3 1.2.4 Estimation of overall schedule and budget
2 1.3 Set-up and Bookings
4

ProjectManagementDocs.com
3 1.3.1 Assessment of the location
3 1.3.2 Manual checking of the alumni and ex-faculty
3 1.3.3 Preparation of the list of the attendees
3 1.3.4 Booking confirmation of the hall
3 1.3.5 Preliminary preparations
3 1.3.6 Listing and finalization of the chief guest
3 1.3.7 Insurance confirmation of the event
3 1.3.8 Verification and assessment of a/v
components
3 1.3.9 Booking of contractors for food and drinks
2 1.4 Execution
3 1.4.1 Invites to the alumni and ex-faculty
3 1.4.2 Registration process for the evening
3 1.4.3 Event communication management and
planning
3 1.4.4 Determination of the budget
3 1.4.5 Execution of arrangements for shipping
3 1.4.6 Final order on a/v
3 1.4.7 Sponsorship of logistics
2 1.5 Closure
3 1.5.1 Event organization
3 1.5.2 Feedback and Closure report
TABULAR VIEW
5

ProjectManagementDocs.com
Level 1 Level 2 Level 3
1 Centennial
College
School
Reunion
1.1 Initiation 1.1.1 Confirmation of the proposal to organize the
reunion
1.1.2 High-level estimations on the number of
attendees
1.1.3 Shortlisting of the venues
1.2 Planning 1.2.1 Scope finalization and selection of the
resources
1.2.2 Preparations of the arrangement
1.2.3 Confirmation of the venue
1.2.4 Estimation of overall schedule and budget
1.3 Set-up &
Bookings
1.3.1 Assessment of the location
1.3.2 Manual checking of the alumni and ex-
faculty
1.3.3 Preparation of the list of the attendees
1.3.4 Booking confirmation of the hall
1.3.5 Preliminary preparations
1.3.6 Listing and finalization of the chief guest
1.3.7 Insurance confirmation of the event
1.3.8 Verification and assessment of a/v
components
1.3.9 Booking of contractors for food and drinks
6

ProjectManagementDocs.com
1.4 Execution 1.4.1 Invites to the alumni and ex-faculty
1.4.2 Registration process for the evening
1.4.3 Event communication management and
planning
1.4.4 Determination of the budget
1.4.5 Execution of arrangements for shipping
1.4.6 Final order on a/v
1.4.7 Sponsorship of logistics
1.5 Closure 1.5.1 Event organization
1.5.2 Feedback and Closure report
7

ProjectManagementDocs.com
TREE STRUCTURE VIEW
8
Centennial College
School Reunion
Intiation
Confirmation of the
proposal to organize the
reunion
High-level estimations
on the number of
attendees
Shortlisting of the
venues
Planning
Scope finalization and
selection of the
resources
Preparations of the
arrangement
Confirmation of the
venue
Estimation of overall
schedule and budget
Set-up and Bookings
Assessment of the
location
Manual checking of the
alumni and ex-faculty
Preparation of the list of
the attendees
Booking confirmation of
the hall
Pre-liminary
preparations
Listing and finalization
of the chief guest
Insurance confirmation
of the event
Verification and
assessment of a/v
components
Booking of contractors
for food and drinks
Execution
Invites to the alumni
and ex-faculty
Registration process for
the evening
Event communication
managemnet and
planning
Determination of the
budget
Execution of
arrangements for
shipping
Final order on a/v
Sponsorship of logistics
Closure
Event organization
Feedback and Closure
report

ProjectManagementDocs.com
WBS DICTIONARY
Level WBS Task Name Definition
1 1 Centennial College School Reunion The project of school reunion for
the Centennial college
2 1.1 Initiation First phase of the project
3
1.1.1 Confirmation of the proposal to
organize the reunion
The Project Manager will receive
the confirmation from senior
management
3
1.1.2 High-level estimations on the
number of attendees
Project Manager will carry out
high-level estimations as budget
and schedule
3 1.1.3 Shortlisting of the venues The location options will be
identified (Indelicato, 2013)
2 1.2 Planning Second phase of the project
3 1.2.1 Scope finalization and selection of
the resources
The project scope and resources
will be finalized
3 1.2.2 Preparations of the arrangement The initial arrangements and
planning will be done
3 1.2.3 Confirmation of the venue 941 Progress Avenue, Toronto,
Ontario
3 1.2.4 Estimation of overall schedule and
budget
The budget will be $20,000 for a 3-
day event
2 1.3 Set-up and Bookings Third phase of the project
3 1.3.1 Assessment of the location The location in terms of feasibility
and attendees will be assessed
3 1.3.2 Manual checking of the alumni and The checks with the ex-students
9

ProjectManagementDocs.com
ex-faculty and faculties will be done
3 1.3.3 Preparation of the list of the
attendees
The probable list of people to be
invited will be prepared
3 1.3.4 Booking confirmation of the hall Booking will be made
3 1.3.5 Preliminary preparations The booking and initial
arrangements will be done
3 1.3.6 Listing and finalization of the chief
guest
The communication with the chief
guest will be done
3 1.3.7 Insurance confirmation of the event Insurance formalities will be
carried out
3 1.3.8 Verification and assessment of a/v
components
The determination of audio/video
equipment will be done
3 1.3.9 Booking of contractors for food and
drinks
Contractors for food and drinks will
be finalized
2 1.4 Execution Fourth phase of the project
3 1.4.1 Invites to the alumni and ex-faculty Invitation cards will be sent
3 1.4.2 Registration process for the evening Web-based and offline registrations
3 1.4.3 Event communication management
and planning
Communication planning and
guidelines
3 1.4.4 Determination of the budget The assessment of the budget will
be done
3 1.4.5 Execution of arrangements for
shipping
Arrangements for shipping will be
made
3 1.4.6 Final order on a/v Final order placement
3 1.4.7 Sponsorship of logistics Sponsorship activities
2 1.5 Closure Fifth phase of the project
3 1.5.1 Event organization 3-day event will be conducted
10

ProjectManagementDocs.com
3 1.5.2 Feedback and Closure report Feedback will be given and closure
report will be shared
GLOSSARY OF TERMS
WBS: Work Breakdown Structure
11

ProjectManagementDocs.com
References
Indelicato, G. (2013). Book Review: Building a Project Work Breakdown Structure: Visualizing
Objectives, Deliverables, Activities, and Schedules. Project Management Journal, 40(3),
85-85. doi: 10.1002/pmj.20133
Kenley, R., & Harfield, T. (2014). Reviewing the IJPM for WBS: The Search for Planning and
Control. Procedia - Social And Behavioral Sciences, 119, 887-893. doi:
10.1016/j.sbspro.2014.03.099
12