Project Management Plan for Web Application Development at SMRC

This project management plan outlines the development of a web application for the Social Media Research Centre (SMRC). It begins with a project charter detailing project objectives, scope, deliverables, benefits, limitations, and measurable organizational value (MOV). The project aims to create a user-friendly website to serve as a repository for research papers, journals, and event information, enhancing SMRC's brand image and providing financial viability through subscription fees. The plan includes detailed stakeholder analysis, risk assessment, and a time-based budget. It also covers quality management, deliverables, milestones, assumptions, and constraints. The project's success is measured by website usability, data management, and social and financial impact. The project's final deliverables include the website, a managed data store, and enhanced social and financial position. The project also includes training sessions for application managers and members. Lessons learned are also included, emphasizing user-friendliness, adaptability, and the importance of communication. The project sign-off section includes the signatures and roles of key stakeholders.

PROJECT
MANAGEMENT PLAN

INTRODUCTION
Project management is one of the most important and widely used aspects by project
managers which support them to make effectual plan and achieve objectives in an appropriate
manner. Current project is based on the development of web application which helps the social
media research centre. The study shows different tools and associated with the project
management while making plan for project. Moreover, different kinds of project management
tools are like project charter, work breakdown structure, Gantt chart, network diagram, etc.
Along with this, it also explains about the risks and constraints which occur in the project plan
and implementation using risk register. Apart from this, time based budget plan for the web
application development as well as quality management plan is to be described in the present
report.
TASK 1 - PROJECT CHARTER
Project Title: To develop web application for Social Media Research Centre
Starting date of the project: 18th May 2017.
Duration of the project: 8 months
Information of the budget: AUD 50000.00
INFORMATION ABOUT PROJECT MANAGER
PROJECT OBJECTIVES
It is required to develop a web application for Social Media Research centre within the
specified budget and time limit. Anticipated website should consist of information about every
research project, list of the supervisor’s, all the projects, journals and research papers of
Master’s and PhD students and information about6 all the other events. Apart from this, the
anticipated application must be according to the worldwide standard. Also, it should execute
all latest and fastest technologies present. It should be free from bugs and should require less
maintenance in order to make it unproblematic and convenient for both intranet and member
accounts.
Proper training, guiding the working of web application, has to be provided to the application
manager and members.
Scope of the Project
Social Media research Centre is going to start its operations and the associated organizational
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centre has closed down its operations, it has given rise to develop a website in order to create a
storehouse of high standard research papers and journals. The purpose is to have a proper, well
managed database of everything.
While the project is to serve the purpose of research centre, it will also bring out other fields of
the organization which includes Department of marketing, operations, research etc. It is
required to have all the departments working as a team for successfully carrying out the
project.
Deliverables of the project
Firstly, the setup will be created on the internal server, only after passing through all the tests
and simulation in the internal server, the full website will go live on November 1, 2017 at 12
A.M in the selected regions. Improvements will be done based on the suggestions and
feedback being collected from those regions. After all the testing and improvements final site
will go live on December 1, 2017 at 12 A.M.
The website will comprise of information related to research projects, supervisor’s list,
projects, journals and papers of master’s and PhD students and all the information about
various events. It will act as a storehouse of information and research papers which are
associated to Social Media Research centre.
Training sessions will be conducted to make sure that the working of the website, that is how
to upload, edit, delete and read content, is properly explained to the members and application
managers. It will help them to use the web application easily and conveniently.
Benefits of the project
The project will help in promoting the brand image of Social Media Research Centre. It will
be ensured that a quality research, journal and other material are made available on the website
time to time. The content of research papers, journals and other informing material will be
easily available and accessible to people. It will be made sure that the organization carry
transparent image regarding research outputs as the main focus will be on social media.
Further, it will help to get more clicks and subscribers as well. It will be financially viable
because members will have to pay for going through their research papers and journals which
are being published on the website.
Limitations of the Project
It is difficult to do the quality check of the work being published on the website and the
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project does not ensure that. However, it is the responsibility of author that only quality work
is uploaded on the website and a standard of the website is kept intact.
Further, maintenance of the website and content needs to be performed by the organization
and not by the project.
Security is another issue, which is not guaranteed.
MOV - MEASURABLE ORGANIZATIONAL VALUE
This project will act as a value addition to the organization.
In the beginning, It will act as a value addition, socially to the organization. Because the
website will be a storehouse of high quality research papers and journals relating to social
media. Many readers and subscribers will be attracted to it. Further, it will enhance the
organization’s social image and presence.
Further, easy access to the papers and journals will result in the increase of readers and
subscribers. It will give rise to high customer value.
It will help in easy maintenance and updating of the storehouse of papers and journals. It will
give rise to the operational efficiency of the organization. Finally, it will also lead to
enhancement of financial position of the company. As all the data will be available in digital
form, there will be no paper and printing cost.
Metrics
Area of Impact Quantitative Target
Social and Customer
Area
1. An increase of 25% in subscription and readers is
expected within the very first quarter after the launch of
the website.
2. The target visitors of the website are 15000 in the first
quarter.
Area of Finance 3. The revenue is expected to increase by 75% due to its
popularity and increasing subscribers..
4. A reduction in paper and printing cost by 90% is expected
within 6 months after the website launch
Area of Operations 5. An increase of 50% in organizational efficiency is
expected as complete content will be digital.
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CRITERIA FOR ACCEPTANCE
Various factors/benchmarks to verify the project’s success or failure are as below:
- Firstly, the major success has been achieved only by making a website live. The
website should require less maintenance and it should be user friendly.
- Secondly, the major determinant for the success of the project is to have proper, well
managed storehouse of data.
- And last, it will enhance the brand image and presence of the organisation socially and
it will be ensured that the project is a success financially as well.
Project Deliverables
- To successfully complete the website development as per the international standards.
- Properly managed storehouse of research papers and journals.
- To improve the research centre socially and financially.
Agency-specific deliverables
- Deliverable 1: To position the website in the selected regions in order to work on
feedbacks and suggestion to further improve the website.
- Deliverable 2: To position the final website after all the improvements
- Deliverable 3: To organize training sessions for application managers and members
Due Dates
- Deliverable 1: November 1, 2017
- Deliverable 2: December 1, 2017
- Deliverable 3: First session on November 25, 2017
Second session on December 3, 2017
Milestones
Milestones Progress
1. Project Planning
2. Project Charter
3. Charter Sign off
1. Completed
2. Completed
3. Completed
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4. Gathering information and feedback
5. Website Development
6. Website Positioning in the Initial Phase
7. Website Testing
8. Final positioning of the website
9. Training sessions
10. Project Close
4. N/A
5. N/A
6. N/A
7. N/A
8. N/A
9. N/A
10. N/A
ASSUMPTIONS AND CONSTRAINTS
Assumptions made are as follows:
- No free access to the papers and journals is available. One needs to pay subscription
fees.
- Papers uploaded on the website are of high quality.
- Events are up to date which will help in promoting research centre
- Tasks are completed within the specified time and budget.
- After the training sessions all the members and application manager have become
proficient enough to use all the functions of web application.
The constraints are
- Quality of paper which are being uploaded is not ensured by the project. It totally
depends on the application managers and author to ensure the quality and standard of
the research paper.
- Natural calamities and natural hazards can increase the time frame of the project
Stakeholder List
Stak
ehol
der
Name and
Signature
Role and
Responsibility
Position Contact Information
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No
1 David Wright  Social Media
Research
Centre Head
 Responsible for
overall
functioning of
the
organization
 Project sponsor
CEO 0425856258
[e-mail]
2 Bruce Jenner  To overall
manage the
organization
General /
Program
Manager
0415698745
[e-mail]
3 Ashish Maharjan  Responsible to
look after the
specific project
Project
Manager
0481357583
[e-mail]
4 Craig Bamworth  Provide
suggestions and
feedbacks for the
project
International
Social Media
Expert
0458974563
[e-mail]
5 Peter Parker  Responsible to
track the reports
social media
trends
Social Media
Analyst
0426658425
[e-mail]
6 Nishu Maharjan  Responsible for
web designing
Senior Web
Designer
0455698745
[e-mail]
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7 Aayush Maharjan  To look after
network and
security related
tasks
IT Network
Specialist
0485526854
[e-mail]
8 Rupesh Panta  Responsible to
deal with back
end codes and
positioning
Senior Web
Developer
0432145698
[e-mail]
m
9 Karissa Valenzuela  Responsible for
database
Database
Expert
0469874525
[e-mail]
10 Sonia Reed  Responsible for
Updating content
Application
Manager
0456985321
[e-mail]
11 Jamie Lannister  Member of the
Board of
Directors
 Approves and
give valuable
insights for the
organization
Senior
Executive
0498569856
[e-mail]
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LESSONS LEARNED
 For conservative and simplex web design, it is better to use google material but do not
copy paste of material form Google and prepare on own language.
 Develop or crate user friendliness of the site, it is suggested to more focus project topic
and create according to project topic for relevant words writing.
 Changes are necessary so changes' requirement to be adapted and required
improvements will be made in the project according project demand.
 Communication plays an very important role in how the project is carried out progress
completion. It is critical for the success of the project.
CHARTER SIGNOFF
Stakeholder
No
Name and
Signature
Position Comments
1 David
Wright
CEO Look forward to get the successful
output from the project.
2 Bruce
Jenner
General /
Program
Manager
A great team is lead by our
exceptional project managers.
3 Ashish
Maharjan
Project
Manager
I entrust to give my time and
knowledge for this project.
4 Craig
Bamworth
Internationa
l Social
Media
Expert
I will provide all the required
vision and knowledge to the project
5 Peter Social N/A
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Parker Media
Analyst
6 Nishu
Maharjan
Senior Web
Designer
N/A
7 Aayush
Maharjan
IT Network
Specialist
N/A
8 Rupesh
Panta
Senior Web
Developer
N/A
9 Karissa
Valenzuela
Database
Expert
N/A
10 Sonia Reed Application
Manager
N/A
11 Jamie
Lannister
Senior
Executive
N/A
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Title of a project: To develop web application for Social Media Research Centre
Business Case: In order to establish the centre for researcher for social media.
Statement of problem or opportunity: For establishing the research centre up to June 2017
and commence in the month of February 2018
Statement of Goal: To focus and look up to the higher quality of research as well as commence
new research centre up to the end of February 2018
Scope of the project: Current project plan is having the scope in order to develop the
technological world which lead to help local community and businesses both. With this, people
and entrepreneurs are able to use effectual kind of social media networks and marketing
(Gemünden, Huemann and Martinsuo, 2013).
Project sponsor: David Wright and Alex
Project manager: Bruce
Steering committee: Team of the Bruce which
helps to establish the researcher centre
Other stakeholders:
Employees, managers, users of social media,
local community, other sponsors, stockholders,
etc.
Expected cost savings: AUD 50000.00 Cost savings in actual: AUD 50150.00
Notes learned:
It has been learned from the project charter that
it is the best way and method for assessing
overall project plan along with all the
responsible persons. From this, I have become
able to know that who will be manager and
sponsor of overall project along with the
purpose and scope of this.
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