BSBPMG522: Project Management - Native Bush Spices Website Project

This project management plan details the development of a website for Native Bush Spices Australia. The project aims to enhance the company's business services and increase sales, particularly in overseas markets. The plan includes a project scope, outlining the website's objectives, which are to increase sales and create brand awareness. It details project activities, milestones, and a budget of $48,600, covering content and website development, logo design, and photography. The plan also addresses risk management, identifying potential risks such as lack of funding and improper planning, and proposes mitigation strategies. Furthermore, the plan includes a communication strategy, outlining how to manage stakeholders, and defining roles and responsibilities for the project manager, operations manager, and customer service officer. References and a bibliography complete the project plan.

Running head: PROJECT MANAGEMENT
Development New Website for Native Bush Spices Australia
Name of the Student:
Name of the University:

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1. Identify project scope
Based on the project scope document, following are list of the questions required to
ask to Operation Manager in project meeting:
i. What are the scope of the website development plan for your company?
ii. How the website should benefit the company to improve in services and
increase profits?
iii. Who are possible stakeholders involved in the project and please mention their
responsibilities as well.
iv. What are the main project stages of your website development project?
v. What are the project reporting requirements for your project?
vi. How do you set the project goas and monitor progress of those goals?
vii. How do you ensure that project is on schedule to meet with deadline?
viii. What are the risks faced by your problem team while performing work in the
project?
2. Develop project management plan
Title: Website Development Project for Native Bush Spices Australia
Background
The project plan is reflected on developing a company website for Native Bush Spices
Australia to increase their business services among overseas market like Hong Kong, Japan
and Singapore. The target customers of the company are those are enjoying gourmet foods.
The main purpose of this project is to increase their sales of organic Australian native food
products. It helps the customers to meet with demands as well as expectations so that there is
an increase in business sales and create brand awareness.

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Objectives
The objective of this project is to complete the project work on scheduled timeline with
its estimated budget. Proper documentation of project reports is also required to communicate
with the stakeholders in weekly project meetings. The developed website should assist the
system user to use website. As Native Bush Spices Australia is manufacturing and retaining
company, therefore the website should assist with user’s operations.
How the success of the project will be measured
The success rate of the project is to be measured based on five factors like cost,
schedule, satisfaction of customers, quality of materials and business performance.
Activities & Milestones
Project area Actions Responsibility Scheduled
start
Scheduled
finish
Content
development
Initial assessment of the
project size and project
staffs
Project
manager
01/17/2020 01/22/2020
Project scope document Project
manager
01/23/2020 01/27/2020
Developing project
management plan based
on scope
Project
manager
Marketing
coordinator
01/28/2020 01/31/2020
Prepare a business case Project 02/03/2020 02/07/2020

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manager
Implementation of
project
Project
manager
Marketing
coordinator
02/10/2020 02/12/2020
Project closure with
handover of project
outputs
Project
manager
Operation
manager
02/13/2020 02/14/2020
Evaluation of project
success
Project
manager
Marketing
coordinator
02/17/2020 02/20/2020
Web site
development
Develop web site brief Project Team
and
Administrative
staff
02/21/2020 02/25/2020
Identify web site
developers
Software
Developer
02/26/2020 02/28/2020
Review quotes Software
Developer
03/02/2020 03/06/2020
Identify successful web
site developer
Software
Developer
03/09/2020 03/12/2020

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Provide approval to
proceed
Customer
service officer
Marketing
coordinator
03/13/2020 03/16/2020
Provide content for use
in web site
development
Senior manager 03/17/2020 03/20/2020
Ongoing review of web
site through
development phase and
provision of feedback
Software
developer
03/23/2020 03/26/2020
Logo design Marketing
coordinator
03/27/2020 03/30/2020
Photographs Marketing
coordinator
03/31/2020 03/31/2020
Project Milestone
Project Activity Expected Finish Date
Completion of content development phase 02/20/2020
Completion of website development phase 03/26/2020
Completion of logo designing 03/30/2020
Completion of photographs 03/31/2020
Budget

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Cost area Details Estimated cost
Content development Creating project
management plan
$ 5000
Providing technical
specifications
$ 6700
Website development Creating website design
phase
$ 6900
Designing of website $4000
Testing of the website $10,000
Logo Designing of logo for the
company
$16,000
Total $48,600
Risk management plan
Risk Likelihood Severity Treatment/control methods
Lack of funding of the
project
Probable Moderate There should require to gather
enough funds for the project
before project starting
(Bhadange and Khedikar
2018).
Improper planning of the
website development
Probable Significant There should require to
schedule the entire project

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project plan work.
Lack of budget planning Probable Significant There should require to
estimate proper project
expenses.
Work health and safety
risk
Occasional Significant There should require to take
precautions against safety of
the workers (Javed et al.
2019).
Lack of support from the
management team
Frequent Moderate The management team should
provide interest in the project
through business benefits.
Unavailability of project
human resources
Probable Moderate Hiring of more resources of
the project plan
Sudden change in project
scope causes scope creep
Probable Moderate From starting of the project,
the scope should be approved
by project client.
3.

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3. Email to operations manager
Subject: Schedule meeting for taking feedback on project management plan
Hi,
I want to schedule a meeting with you to discuss what you thought about the project
management plan. As I reflect on what could be improved, I thought it is a good idea to get
input from you. I would like to get your thoughts on the business objectives and project scope
that would be better for the project. Any guidance by your side should be greatly appreciated.
I will send a meeting invite to you shortly but I want you to head up on what the meeting
should be about the project plan. Looking forward to speak to you. I am attaching the draft
project scope and project management plan document for your feedback.
Thanks,
Marketing Coordinator
4. Meeting with the project team
Outline of the project
The project plan is focused on developing website for Native Bush Spices Australia
which will be user friendly. The website should be easier to use for the users and meet with
user’s requirements. Proper project documentation is also scope of the project carried out into
development process. Proper communication plan is required among stakeholders and project
manager. The project manager expected that the project should complete on estimated budget
and time.

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Outline of organization’s mission, goals, objectives and operations
The mission of the company is to increase in business sales as well as create brand
awareness over next three years.
The goal of the company is to develop new website for the company to target
customers those are enjoying gourmet foods. The age of the target customers are between 35-
65 years.
The objectives are to develop product ranges and expansion in the overseas market
such as Hong Kong, Japan and Singapore. The website should include with shopping cart so
that the customers can order products using the website. The customers can able to access to
recipes and other health benefits related information.
The business operation is manufacturing and retailing range of organic, Australian
native foods such as herbs as well as spices, herbal teas and fruit jams plus conserves. By
implementation of the website, the company is aimed to improve its business services among
their target customers those are enjoying gourmet foods.
Project management policies and procedures
The project management policy and procedure of the company is designed to specify
requirements of the company to manage the project plan and ensure that the scope is being
articulated and stakeholders are involved. The risks are also managed with maximization of
project benefits.
Outline the project management plan
The start date of the project plan is 17th January, 2020 and end date is 31st March,
2020. The main project areas developed are content development, website development, logo
and photographs. The estimated budget for the project plan is $48,600. The identified project

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risks are lack of funding, improper planning, work health and safety risk, lack of management
support and unavailability of resources. Roles and responsibilities of project manager and
project team as listed as:
Role Responsibilities
Project Manager  Resource planning
 Scheduling the project activities
 Estimating the cost and developing budget
 Ensuring for customer satisfaction
 Controlling project time
Operation Manager  Responsible to manage business operations
 Making policy and procedures
 Taking strategic decisions
Customer Service
Officer
 Replying to customer’s queries
 Chatting with the customers through email, phone
calls and online chats
As limitation to responsibilities of marketing coordinator, I identified that it have to
make the website by implementing advertising campaigns so that the customers can aware of
its features and usage. I should track the sales data and plan meetings with the operation
manager on daily basis. All the team member should take approval from Operation Manager
in weekly team meetings.
Factors affect timeframes
 Sudden change in the project or business objectives
 Competition in the market

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 Team leadership
 Customer satisfaction
 Communication
 Change in customer demands
 Supply of products and services

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References
Bhadange, S. and Khedikar, A.R., 2018. Study Of Risk Management In Construction
Projects. International Journal of Research, 5(13), pp.208-210.
Javed, N., Thaheem, M.J., Bakhtawar, B., Nasir, A.R., Khan, K.I.A. and Gabriel, H.F., 2019.
Managing risk in green building projects: toward a dedicated framework. Smart and
Sustainable Built Environment.