Swinburne University: INF30029 Jindabyne Website Development Proposal

This project proposal details the development of a website for Jindabyne, a project commissioned by the Snowy Monaro Regional Council. The proposal, adhering to the Project Management Body of Knowledge (PMBoK), encompasses all phases from initiation to closure. It includes a project charter, scope management plan, schedule, and cost management plan, along with quality and risk management strategies. The project aims to promote local businesses and stimulate economic growth, with specific deliverables such as website design, source code, and content. The project scope encompasses business analysis, design, development, content creation, testing, and deployment, while also defining out-of-scope items. The document outlines roles and responsibilities, project constraints, and a detailed work breakdown structure (WBS), along with change management procedures. The project's success is measured by customer satisfaction and the website's ability to enhance business visibility and revenue for Jindabyne's businesses.

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Project Proposal
Website Development for Jindabyne
5/11/2019

Website Development for Jindabyne
Table of Contents
Introduction & Objectives of Project Plan.................................................................................2
Overview of the Organization................................................................................................2
Current Situation & problem/Opportunity Statement............................................................2
Project Charter...........................................................................................................................2
Project Information................................................................................................................2
Project Objectives..................................................................................................................2
Project Approach....................................................................................................................3
Roles & Responsibilities........................................................................................................3
Project Constraints.................................................................................................................4
Assumptions...........................................................................................................................4
Preliminary Schedule & Budget Estimates............................................................................4
Plan Modification Rules.........................................................................................................4
Approval Signatures...............................................................................................................4
Project Scope Management Plan................................................................................................5
Product Description................................................................................................................5
Project Deliverables...............................................................................................................5
Scope Statement.....................................................................................................................5
In-Scope.............................................................................................................................5
Out-of-Scope Items............................................................................................................7
Work Breakdown Structure Development.............................................................................7
Scope Change Management Plan...........................................................................................9
Plan Modification Rules.......................................................................................................10
Schedule Management Plan.....................................................................................................10
Project Schedule...................................................................................................................10
Cost Management Plan............................................................................................................12
Project Budget......................................................................................................................12
Budget Constraints...............................................................................................................13
Quality Management Plan........................................................................................................13
Quality Standards.................................................................................................................13
Quality Metrics.....................................................................................................................14
Quality Management Approach...........................................................................................14
Quality Assurance & Control...............................................................................................14
Risk Management Plan............................................................................................................16
Risk Management Strategies................................................................................................16
Risk Management Tools......................................................................................................16

Website Development for Jindabyne
Data Sources.........................................................................................................................17
Risk Categories....................................................................................................................17
Risk Probability & Impact...................................................................................................17
HR Management Plan..............................................................................................................19
Project Organization.............................................................................................................19
Project Team....................................................................................................................19
Key Stakeholders.............................................................................................................20
Resource Requirements........................................................................................................21
Resource Assignment...........................................................................................................21
Communication Plan................................................................................................................24
Stakeholder Analysis............................................................................................................24
Project Reports.....................................................................................................................25
Project Meetings...................................................................................................................25
Project Information Accessibility........................................................................................26
Communication Summary...................................................................................................26
References................................................................................................................................27
Appendix..................................................................................................................................28

Website Development for Jindabyne
Introduction & Objectives of Project Plan
Overview of the Organization
Snowy Monaro Regional Council has received the funding from NSW government to make
sure that the aims and objectives of the future towns project are fulfilled. The program will
include 20 regional towns to provide them with the opportunity to flourish their small
projects and businesses and implement the innovative methods to make use of the business
opportunities. There has been a consultation done with the local businesses and the council
has agreed to support the website development for Jindabyne in order to promote the towns
and the associated businesses.
Current Situation & problem/Opportunity Statement
The development of the website and the inclusion of the content developed for the website
will allow the organization to achieve its business aims and objectives. The towns have
numerous small businesses that do not have the exposure and the funds to implement the
business ideas and reach out to the customers. The website will provide such business units
with the ability to develop a name for them in the market and earn higher profits and
revenues. The overall development of these towns will also improve as an outcome.
Project Charter
Project Information
Project Start Date: 30th January 2019
Project End Date: 30th August 2019
Project Manager: Name
Project Sponsor: Name
Project Objectives
The project will achieve the following set of goals and objectives:
 To develop the website for Jindabyne as per the functional and non-functional
specifications
 To make sure that there are no defects in the website and the end-users have enhanced
experience while accessing the site (Nturibi and Wainaina, 2014)

Website Development for Jindabyne
 To promote the local and regional businesses and entities for the overall development
of the town
 To maintain the security compliance and ethical compliance levels during the
development and design of the website
The benefits that the project will achieve will include enhancement in development of the
customer base for the regional businesses by 45%. The project will also provide the benefits
of increase in the revenues and profits for the businesses and the town by 44%.
Project Approach
The project will be managed using Project Management Body of Knowledge (PMBoK). As
per this approach, all of the project activities will be classified in five process groups
beginning with project initiation and comprising of planning, execution, control, and closure
as the subsequent phases.
The Project Manager will be the primary resource that will be responsible for handling all of
the project activities. The manager will be assigned the task of planning along with the rest of
the project tasks. The integration of different project areas will be done by the manager along
with the planning of project areas, such as project costs, schedule, resources, risks,
stakeholder, communications, and quality
Roles & Responsibilities
Name Role Position Contact Information
Name Project Manager Project Manager Phone & Email
Details
Name Business Analyst Business Analyst Phone & Email
Details
Name Web Designer Web Designer Phone & Email
Details
Name UI Expert UI Expert Phone & Email
Details
Name Application
Developer
Application
Developer
Phone & Email
Details
Name Programmer Programmer Phone & Email
Details

Website Development for Jindabyne
Name Content Developer Content Developer Phone & Email
Details
Name Content Manager Content Manager Phone & Email
Details
Name System Tester System Tester Phone & Email
Details
Name Quality Analyst Quality Analyst Phone & Email
Details
Project Constraints
 The project will be completed in two parts as website development and content
development. All of the project deliverables shall be handed over by 30th August
2019.
 The total budget for all the project activities comprising of all the parts shall not
exceed $50,000.
 The compliance rates in the areas of security, ethics, and legal shall be 100% at all
instances in the project.
Assumptions
 The project resources will be available during the timeframe of the project.
 The funds necessary for the project activities will be available and will be provided by
the sponsor.
Preliminary Schedule & Budget Estimates
The total schedule for the project will be 153 days with the start date of the project as 30th
January 2019 and the end date of the project as 30th August 2019.
The budget for the project costs will be $50,000.
Plan Modification Rules
The Project Charter shall be uploaded on the SharePoint location after it is approved. Any of
the changes and modifications in the Project Charter shall be made only by the Project
Manager. The Project Manager shall make the changes and get them approved from the
senior project management and control board. The version control shall be included in the
document accordingly.

Website Development for Jindabyne
Approval Signatures
Project Manager Name:
Signature & Date:
Comments:
Project Scope Management Plan
Product Description
Snowy Monaro Regional Council has gotten the subsidizing from NSW government to
ensure that the points and targets of the future towns project are satisfied. The program will
incorporate 20 regional towns to give them the chance to prosper their small projects and
organizations and execute the imaginative strategies to utilize the business openings. There
has been a counsel finished with the local organizations and the council has consented to help
the website development for Jindabyne so as to advance the towns and the related
organizations. The development of the website and the incorporation of the substance
produced for the website will enable the association to accomplish its business points and
goals. The towns have various small organizations that don't have the presentation and the
assets to actualize the business thoughts and contact the clients. The website will furnish such
specialty units with the capacity to build up a name for them in the market and acquire higher
profits and revenues. The general development of these towns will likewise improve as a
result.
Project Deliverables
 Project Charter/Proposal: The high-level details shall be included and it shall be
provided in the initiation phase.
 Project Plan: It will include the detailed plans in the areas as schedule, costs, risks,
quality, etc.
 Website Design: The UI aspects and design aspects will be included and provided.
 Source code: The source code of website modules will be delivered.
 Website Content: The website content will be delivered.
 Closure Report: The completion report for the project will be delivered.

Website Development for Jindabyne
Scope Statement
In-Scope
The following items and activities will be included under the scope of the project.
 Analysis of the business case
 Determination of the members in the project team
 Stakeholder meeting to discuss the project updates
 Feasibility analysis comprising of the aspects as technical, operational, and economic
 Development of a project proposal
 Determination of the Schedule & Costs for the project
 Project Scope estimation and development
 Risks, Quality, and Procurements planning
 Stakeholders and Communication planning
 Design Requirements Analysis
 Design Diagrams
 Business Listings
 Article Content
 Photography & Video
 Text-based Content
 Gallery & Advertising
 Copyrights
 Domain configuration
 Source code development for functional requirements
 Analytics and Security
 Social media integration
 SEO and Embedded functions
 Navigation requirements and interface
 Content Creation
 Content Edition & Proofreading
 Content Loading on the Site
 Comprehensive Training
 Cross-Browser Testing
 Customer Feature Testing
 Site Speed Testing

Website Development for Jindabyne
 Reporting & Resolution of Defects
 Change management and implementation
 Deployment and go-live
 Documentation and closure
Out-of-Scope Items
The project activities will not include any of the marketing and advertising activities for the
project. The members of the project team will also not carry out any negotiations with the
project
Work Breakdown Structure Development
The development of the WBS will be done using the bottom-up approach. There will be
various phases and stages included in the project. The activities at the lowermost level will be
placed followed by grouping of these activities in the sub-packages and final packages. The
information on the activities and packages will be included in the WBS likewise.
WBS Task Name
1 Website Development & Content Development -
Jindabyne
1.1 Project Initiation
1.1.1 Analysis of the business case
1.1.2 Determination of the members in the project team
1.1.3 Stakeholder meeting
1.1.4 Feasibility analysis
1.1.5 Development of a project proposal
1.1.6 Milestone 1: Project Proposal
1.2 Project Planning
1.2.1 Schedule & Costs
1.2.2 Project Scope
1.2.3 Risks, Quality, and Procurements
1.2.4 Stakeholders and Communication
1.2.5 Milestone 2: Project Plan
1.3 Website Design & Development
1.3.1 Website Design

Website Development for Jindabyne
1.3.1.1 Design Requirements Analysis
1.3.1.2 Design Diagrams
1.3.1.3 Business Listings
1.3.1.4 Article Content
1.3.1.5 Photography & Video
1.3.1.6 Text-based Content
1.3.1.7 Gallery & Advertising
1.3.1.8 Copyrights
1.3.1.9 Milestone 3: Website Design
1.3.2 Website Development
1.3.2.1 Domain configuration
1.3.2.2 Source code development for functional
requirements
1.3.2.3 Analytics and Security
1.3.2.4 Social media integration
1.3.2.5 SEO and Embedded functions
1.3.2.6 Navigation requirements and interface
1.3.2.7 Milestone 4: Source code
1.3.3 Content Design & Development
1.3.3.1 Content Creation
1.3.3.2 Content Edition & Proofreading
1.3.3.3 Content Loading on the Site
1.3.3.4 Milestone 5: Website Content
1.3.4 Testing & Training
1.3.4.1 Comprehensive Training
1.3.4.2 Cross-Browser Testing
1.3.4.3 Customer Feature Testing
1.3.4.4 Site Speed Testing
1.3.4.5 Reporting & Resolution of Defects
1.3.4.6 Milestone 6: Test Results
1.3.5 Deployment & Closure

Website Development for Jindabyne
1.3.5.1 Change management and implementation
1.3.5.2 Deployment and go-live
1.3.5.3 Documentation and closure
1.3.5.4 Milestone 7: Project Closure Report
Scope Change Management Plan
There may be certain changes that may come up in the project scope. The management of
these changes in the scope will be managed in a series of phases and steps as listed and
described below.
 Change Initiation: All the changes related with the project scope will be identified and
the change request related with the change will be developed. These change requests
will be submitted to the Project Manager and the project management board and will
be approved or rejected after review.
 Change Planning: Once the change request associated with the project scope is
approved, the planning around the change will begin. The schedule and cost will be
planned and the determination of the effort will also be done (Kalkbrenner, 2010).
 Change Execution: The execution of the change will be done as per the comments
included in the change request.
Website
Development
& Content
Development
- Jindabyne
Project
Initiation
Analysis of the
business case
Determination
of the
members in
the project
team
Stakeholder
meeting
Feasibility
analysis
Development
of a project
proposal
Milestone 1:
Project
Proposal
Project
Planning
Schedule &
Costs
Project Scope
Risks, Quality,
and
Procurements
Stakeholders
and
Communicatio
n
Milestone 2:
Project Plan
Website
Design &
Development
Website
Design
Design
Requirements
Analysis
Design
Diagrams
Business
Listings
Article
Content
Photography
& Video
Text-based
Content
Gallery &
Advertising
Copyrights
Milestone 3:
Website
Design
Website
Development
Domain
configuration
Source code
development
for functional
requirements
Analytics and
Security
Social media
integration
SEO and
Embedded
functions
Navigation
requirements
and interface
Milestone 4:
Source code
Content
Design &
Development
Content
Creation
Content
Edition &
Proofreading
Content
Loading on
the Site
Milestone 5:
Website
Content
Testing &
Training
Comprehensiv
e Training
Cross-Browser
Testing
Customer
Feature
Testing
Site Speed
Testing
Reporting &
Resolution of
Defects
Milestone 6:
Test Results
Deployment
& Closure
Change
management
and
implementati
on
Deployment
and go-live
Documentatio
n and closure
Milestone 7:
Project
Closure
Report

Website Development for Jindabyne
 Change Monitoring & Control: The control activities and monitoring processes will
be carried out and the implementation will be accordingly done.
 Change Closure: The change will be marked as closed when the implementation will
be successful.
Plan Modification Rules
The Project Scope Management Plan shall be uploaded on the SharePoint location after it is
approved. Any of the changes and modifications in the Project Scope Management Plan shall
be made only by the Project Manager. The Project Manager shall make the changes and get
them approved from the senior project management and control board. The version control
shall be included in the document accordingly.
Schedule Management Plan
Project Schedule
WBS Task Name Duration Start Finish
1 Website Development & Content
Development - Jindabyne 153 days Wed 30-01-
19
Fri 30-08-
19
1.1 Project Initiation 11 days Wed 30-01-
19
Wed 13-02-
19
1.1.6 Milestone 1: Project Proposal 0 days Wed 13-02-
19
Wed 13-02-
19
1.2 Project Planning 10 days Thu 14-02-
19
Wed 27-02-
19
1.2.5 Milestone 2: Project Plan 0 days Wed 27-02-
19
Wed 27-02-
19
1.3 Website Design & Development 132 days Thu 28-02-
19
Fri 30-08-
19
1.3.1 Website Design 19 days Thu 28-02-
19
Tue 26-03-
19
1.3.1.9 Milestone 3: Website Design 0 days Tue 26-03-
19
Tue 26-03-
19
1.3.2 Website Development 46 days Wed 27-03- Wed 29-05-