Project Plan and Implementation: Glenelg Hopkins Website Development

This project plan focuses on the development of a new website for Glenelg Hopkins. It begins with an initial assessment, project scope planning, and the creation of a project charter. The plan outlines stakeholder identification, organizational structure, and lines of authority. It covers developing specifications, terms of reference, and a project plan including schedule, budget, and risk management. The plan includes details on stakeholder consultation, legislation awareness, and obtaining project plan approval. It also addresses stakeholder responsibilities, risk mitigation, and project control processes. The plan includes status reports, financial documentation, human resource reassignment, and obtaining client acceptance. It concludes with a project checklist, project team involvement in the review process, and lessons learned. The project aims to enhance customer connections and provide easy access to services globally, with a budget of £30,000 and a timeline of two months. The plan includes templates for project scope, charter, status reports, and checklists, providing a comprehensive guide to project management.

Skills Assessment

Table of Contents
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
1. Initial assessment of this project and prepare project scope plan with using template A........1
2. List of any questions that will enabled to clarify project parameters .....................................3
3. Organisational/project structure chart including all stakeholders and lines of authority.........3
4. Develop specifications and terms of reference for project......................................................4
PART B............................................................................................................................................5
1. Provide a Project Charter to initiate the project. Use the template below...............................5
PART C............................................................................................................................................9
1. You need to consult with the project team when planning the project. List 4 aspects on
which you would consult the project team including who you would consult. ..........................9
2. What legislation will you need to be aware of when undertaking the project? Give two
examples. ....................................................................................................................................9
3. You must now create a project plan (a schedule, budget and risks) – a template is provided
in Appendix B. In addition you need to provide:.........................................................................9
4. Explain how you would obtain approval of your project plan and from whom. ..................12
PART D.........................................................................................................................................12
1. To maintain and improve the progress of the project all stakeholders must be aware of their
responsibilities and the tasks assigned to them. Discuss how you will ensure that this occurs.12
2. List two concerns of the project team in this phase of the project and your plans to address
these concerns............................................................................................................................12
3. To reduce the risk of the project going overtime or over budget due to unforseen problems
you design the project control processes...................................................................................13
4. Provide an example Status Report to keep your stakeholders informed of the project
progress. ....................................................................................................................................13
Status Report Template........................................................................................................14
PART E..........................................................................................................................................15
1. What financial documentation do you need to complete? What financial records will be
important to archive?.................................................................................................................15

2. The human resources division has requested that you explain the process you will use to
reassign your human resources now that the project is complete..............................................16
3. Explain how you will obtain client/stakeholder acceptance that the project is complete......16
4. Create a project checklist that allows you to verify the actual project outcomes..................16
5. You have decided to try and involve the project team members in the project review
process........................................................................................................................................17
6. What lessons you have learnt during the course of this project.............................................17
CONCLUSION..............................................................................................................................18
REFERENCES..............................................................................................................................19

INTRODUCTION
In the present study, GIS (Glenelg Hopkins) system has been selected which determine
information technology services in all over the world. In this context, they consist new
information technology plan to set new website to access network anywhere in the world. Main
aim of them is to conduct research and development program which consider operational
requirements with using different operations at workplace.
PART 1
1. Initial assessment of this project and prepare project scope plan with using template A
Project Name:
Establishment of
new website
Project No: Project Manager Start date
Background data:
Problem/opportunity
Establish new website to access network in all over the world.
Organisation and
Project objectives
Glenelg Hopkins has objective to increase their
customers and their connection in all over the world with
serving effectiveness.
Project deliverables With the help of present project more customer connection from
different areas of the world has been successfully develop.
In Scope From this website, customer can access several connection in different
areas of the world. As a result, they can work in easy manner with help
of Glenelg Hopkins.
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Out of Scope More relationship can be successfully develop to attain overall goals
and objectives in the world.
Project constraints Time and money are project constraint that effect on the present project.
Assumptions Project management plan of Glenelg Hopkins consider
feedback from customers, employees, etc.
Proposed high-level
project timeline
Phase Dates Notes
Defining <27/02/2019> In this phase, project
defining in appropriate
manner in front of the
employees.
Planning <03/03/2019> For setting up new
website, in this aspect
plan consider which
would be beneficial to
target several
customers.
Designing <09/03/2019> On the basis of
research and
development, new
website has been
design.
Execution <12/03/2019> AT last, plan will be
execute to set different
direction to contact
with several people.
Proposed high-level
budget (costs and
human resources)
There are 20 employees needed to set this website in different areas of
the world to establish appropriate network. Along with this £30000
needed to consider new website.
2

Contract statement Business sponsor:
Project sponsor
Programme manager
Stakeholders and
title
Customers, employees, government, shareholders
Prepared by: Date: Approved by: Date
2. List of any questions that will enabled to clarify project parameters
 What are the special requirements of this project for business needs?
 How to consider leader engagement in this project for Glenelg Hopkins to set up
connection with different customers?
 How to detail implement proposed system which include training, estimated initial and
ongoing cost?
3. Organisational/project structure chart including all stakeholders and lines of authority
Stakeholders Lines of authority
Staff Employees Setting web design with assessment of internal
and external web environment.
IT sector employees Web style guidelines and visual design for
website
Shareholders Review system with conducting testing
program to receive feedback.
Government Setting new policies and rules to make
connection with different countries.
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4. Develop specifications and terms of reference for project
 Definition of project: This project has been placed in the Glenelg Hopkins to make
relationship with several customers and set new website. In this way, new system has
been developed to assess feedback.
 Description of stakeholders: In this project, there are different stakeholders place who
support to gain more desired results. As a result, it can be stated that, employees,
customers, government, etc.
 Description of outcomes to be achieve and using: In this way, Glenelg Hopkins consider
customer feedback, complaints and compliments regarding with present website. In the
information form, new website design has been set to request for setting direction and
maintain relationship with customers (Dawson and Guare, 2018).
 Description of project parameters: In the present project parameters, it can be stated that
overall program successfully build to set changes in the current Glenelg Hopkins portal.
 Flexibility involved: In the present project plan, flexibility of time and money will be
considered effectively to achieve targets and goals.
 Scope of operations: Identify and define business requirements of CMA including
reporting options, interfaces, flexibility, security, etc. With the help of retrieval,
actuation, sharing, etc.
 Identification of the budget: For this project £30000, required ton set website and
accomplish purpose to make relations with several customers in all over the world.
 Specification of the communication strategy to be used: Social media strategy has been
used by the project manager for communication. In this regard, it can be stated that all
members in this project will be communicating to ascertained effectiveness of the present
project plan.
 Specification of the timescale: For this project total 2 months required (Van Der Vleuten
and et.al., 2018).
PART B
1. Provide a Project Charter to initiate the project. Use the template below
Project Background: Glenelg Hopkins consider CMA that will receive special information in
the future regarding communication technology. In this way, new website for increase
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customer relations has been successfully developed to attain overall outcomes. In this way,
customers can easily access services through access the latest information from the
enterprise to work anywhere in the world. It enables to undertake research and development
through create road map for future development.
Project Purpose and Justification: From this project, Glenelg Hopkins can easily discover
system as per business requirements (Masters and et.al., 2018). Latest information can be
successfully develop to focus on future systems of the organization. Furthermore, GIS
system solution also made to meet with business needs of CMA.
High Level Project Scope Statement: In the present project, there is wide scope which helps to
replace any other site of organisation to connect several customers with maintain effective
relationship with them. In this regard, it can be stated that authoring with new content show
more scope in the present project. In addition to this, there are several other scope
successfully develop such as provide integration which is related with reporting system.
Project Methodology and Approach: In the present project plan, tender must be complete that
assists to submit and attached schedule of prices. As a result, it helps to ascertained
provision with itemised and schedule which deemed as per price given (Simper, Frank and
Mulligan, 2018).
Project Structure:
Project Stakeholders and Authority
5
Project manager
GIS program
manager
GIS research and
development
manager
GIS program leader
Shared service
change manager
Communication
advisor
Content stream
leader
Glenelg Hopkins
consultant
Architect to set up
website and design
Leader of dimension
data solution

Name Title Authority Level
ABC QA analyst Project lead
XYZ Shared services Document not required to be signed off. It
must be present to design new service in the
business.
PQR Content stream leader To lead whole project and set up effective plan
UVW Consultancy services Shared services of system and moved to
production environment.
Project high level risks
Risk Very low Low Medium High Very high
Financial risk
Marketing and
sales risk
Resourcing
risk
Technical risk
Legal risk
Environmental
risk
LIKELIHOOD
IMPACT
Very Low
1
Low
2
Medium
3
High
4
Very High
5
Very Low 1
6

Very Low
1
Low
2
Low
3
Low
4
Medium
5
Low 2 Low
2
Low
4
Medium
6
Medium
8
High
10
Medium 3 Low
3
Medium
6
High
9
High
12
Very High
15
High 4 Low
4
Medium
8
High
12
Very High
16
Very High
20
Very High 5 Medium
5
High
10
Very High
15
Very High
20
Very High
25
Risk
No.
Category Risk Description Likelihood Impact
1 Safety of
staff
Positive 9-14 High
2 Workers
compensation
Negative 0-1 Very
Low
3 Pollution Negative 2-4 Low
4 Hazards
waste
Negative 15-25 Very
high
5 Changing
environment
policy
Positive 9-14 High
A. Summary Schedule
7

Phase or Milestone Preferred
completion date
Dependencies
Customer feedback 27/02/2019 On customers
Research and development 28/02/2019 On market
Setting website 02/03/2019 Project manager
I. Summary Budget
Category of Cost Best Estimate Worst Estimate Most Likely
Fixed and variable £5000 £8000 £5000
Direct and indirect £6000 £5000 £6500
Product and period £12000 £8000 £11000
Controllable and un controllable £5000 £4000 £5200
Imputed cost £2000 £2500 2500
J Document Quality Control
Approvers
Name Title Signature
ABC QA analyst
XYZ Shared services
PQR Content stream leader
UVW Consultancy services
Reviewers
Name Title Signature
GHI Business sponsor
MNO Project sponsor
DEF Project leader
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PART C
1. You need to consult with the project team when planning the project. List 4 aspects on which
you would consult the project team including who you would consult.
There are four key aspects which needs to be in mind while planning for a team such as:
 Project goals: It defines the project charter such that reason of choosing the project and
for this, GIS also accessing new website that operates at all over the world and this is
done to increase the connectivity of their customers.
 Scope: The scope should also be discussed in detail so that what is the need of the
project, that is also be discussed in better (Martin, 2018).
 Budget: It is one of the most important key that should be consult with their project team
so that they will all know about the defined planning of a project.
 Risk management plan: It has been analysed that while doing a project there are many
things which goes wrong and for this reason, the risk management plan should be there
that identifies the risk in a project.
2. What legislation will you need to be aware of when undertaking the project? Give two
examples.
Health and safety legislation: This law states that, the company should be provide all
the equipments regards to their safety should be maintained. Further, when a project manager is
undertaking the project, it is for sure that they should be make sure about the safety of their
employees.
Privacy data security: This law states that whatever the data is gather by the managers,
it should be maintain in confidential way, such that it should not be passed to any other person
without the consent of the party (Kerzner, 2018).
3. You must now create a project plan (a schedule, budget and risks) – a template is provided in
Appendix B. In addition you need to provide:
Work breakdown structure
Project Management Improvement Project – Phase 1
1 Initiate Project
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1.1 Develop Project Charter
1.1.1 Define Scope
1.1.2 Define Requirements
1.1.3 Identify High-Level Roles
1.1.4 Develop High-Level Budget
1.1.5 Identify High-Level Control Strategies
1.1.6 Finalize Charter and Gain Approvals
1.1.6.
1
Consolidate and Publish Project Charter
1.1.6.
2
Hold Review Meeting
1.1.6.
3
Revise Project charter
1.1.6.
4
Gain approvals
2 Plan Project
2.1 Develop Work Plan
2.1.1 Develop Work Breakdown Structure
2.1.2 Develop Project Staffing Plan
2.1.3 Develop Project Schedule
2.1.4 Develop Project Budget
2.2 Develop Project Control Plan
2.2.1 Develop Communication Plan
2.2.2 Develop Quality Management Plan
2.3 Finalize Project Plan and Gain Approvals
3 Execute and Control Project
3.1 Design Framework
3.1.1 Define framework stages and activities
3.1.2 Design framework content formats
3.1.3 Design web framework delivery tool
3.2 Build the Framework
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3.2.1 Write the framework content
3.2.2 Review framework content for quality
3.2.3 Build web tool prototype
3.3 Test the Framework
3.3.1 Test usability of web tool
3.3.2 Test usability of content
3.3.3 Adjust framework based on user feedback
3.4 Implement Framework
3.4.1 Move framework to production environment
3.4.2 Announce availability of framework
4 Close the Project
4.1 Conduct Post-Project Review
4.2 Celebrate
a Gantt chart (there are many free Gantt chart tools on the Internet or this may be hand drawn)
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The roles and responsibilities of the Project team.
 The duties of project manager basically develops the project plan and manages
deliverables according to a plan. Further they lead the entire team and also determine the
methodology which is used in the project.
 Project team members duties such as they contribute the overall project objectives and
through their expertise, they work together in order to achieve the defined objectives.
Lastly they do the work of documentation as well.
 Project sponsor duties involves, such that they make key business decisions for a
project, approve the defined budget and communicate the project goals throughout the
organization (Polonsky and Waller, 2018).
 Business Analyst duty involves such that they gather requirement from the business
units and also document technical, verifies that the project deliverables meet the
requirement as well.
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4. Explain how you would obtain approval of your project plan and from whom.
The project is approved by the project sponsor and other designated stakeholder. Further
it is obtain when the manager test the product which is going to be launch and then develops the
sales plan and then official submission to the stakeholder then it rejects. Again the manager make
modifications and finally the project is successfully launch.
PART D
1. To maintain and improve the progress of the project all stakeholders must be aware of their
responsibilities and the tasks assigned to them. Discuss how you will ensure that this
occurs.
To maintain and improve the progress of the project all stakeholders should be aware of
their responsibilities and it can be ensure only through proper monitoring and to determine
whether the assigned duties are completed on defined time or not. Such that it is the duty of the
project sponsor to take the right decision for the business and if they are not then the entire
communication or link between the team members is decline (Heldman, 2018). Therefore, it is
quite necessary for them to keep analyse their responsibilities and make sure that the work is
done in proper and effective way.
2. List two concerns of the project team in this phase of the project and your plans to address
these concerns.
One concern is with respect to achieving timelines, such that it is one of the most
common in which the project manager generally do not able to meet out the defined goals and
target with prescribe timelines.
Solution: The project manager should take care of the project deadlines by making
effective planning, alternative analysis and through proper communication related to real time
progress. Such that they should plan the events, manage schedule and keep track of important
dates as well.
Another concern is with respect to achieving quality: sometimes it has been analysed that
achieving a working product can be extremely difficult (Barron and et.al., 2018).
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Solutions: in order to overcome this concern, the project manager make sure the quality
standard are to be maintain, stakeholders responsibilities is also related to ensuring the quality of
standard, provide the quality of products without considering the cost.
3. To reduce the risk of the project going overtime or over budget due to unforseen problems you
design the project control processes.
Scope: It entails that all the work involved in delivering the results of a project and some
processes which are used to produce them. It is the reason of the project and even GIS also
introduce new project in order to enhances their customer base.
Time: It defined the time ro complete the project. The project will be completed on 2
months.
Finance: It is the budget for the project that also includes all the necessary expenses
which needed to be deliver for completing the project. For this project, the project manager
required approximately £30200 amounts for its completion.
Resources: These are required in order to carry out the project task. For this project,
human resources, non- human resources and financial resources are required (Sedaghat, 2018).
Quality: The quality of the work should be effective such that it met out all the criteria in
order to perform the project in more effective way.
Risk: For this project, there are many types of risk which can be faces such as, marketing
risk, environmental risk and legal risk that may affect the project in negative way.
4. Provide an example Status Report to keep your stakeholders informed of the project progress.
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Status Report Template
Project Title: To
establish new website
Date and reporting
period: <DD/MM/YYYY>
reporting for
<Month/Week etc>
Author: <Author>
Traffic light:
<Red/orange/green>
Accomplishments
since the last report
(Deliverables completed,
milestones attained,
decisions made, issues
resolved)
Date
Due
Date
Completed
Deliverable, milestones, decision or
issue
17/02/19 27/02/19 Budget is achieved
18/02/20
19
27/02/19 Financial resources are achieved
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Upcoming activities
(What the team must
focus on achieving
throughout the next
reporting period)
Date
Due
Tasks
27/02/19 Monitoring and reviewing the project
Costs
Budgeted to
date
Actuals to date Comments
£60200 £60200 -
Summary of issues
and variations
Issue/
Change
No:
Description
<Number
>
<Summary description of any issues or
change requests>
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Other Comments
<Any other information
that should be reported
to stakeholders>
PART E
1. What financial documentation do you need to complete? What financial records will be
important to archive?
Financing documents basically a set of contracts which is done in between the project
company and lenders such that by using Funding Agreement, that provides the funding of the
project and it contains the time and date on which the loan shall be available. It should be
completed so that there should not be any extra charge incurred by the company.
In Investment agreement which is signed in between the sponsor and project company for
equity investment by the project sponsor, it should be completed after finalising the project.
Apart from this, an inter creditor agreement should also be completed because it usually provides
a restriction on the payments of lenders (Dawson and Guare, 2018).
2. The human resources division has requested that you explain the process you will use to
reassign your human resources now that the project is complete.
In order to reassign the Human resource, it is quite necessary to first identify the
capabilities of the person whether they meet the requirement which are assigned by the firm.
Such that for IT sector employees, it is quite necessary to have the knowledge related to their IT
field because of introducing a new website. Further the staff should also be have the knowledge
related to the work and they generate new ideas which helps to attain the goals in defined
manner.
3. Explain how you will obtain client/stakeholder acceptance that the project is complete.
In order to obtain stakeholders acceptance, first of all, the project manager sent them a
proposal through fax or e-mail. So that it clearly states the negative and positive outcomes, after
17

reading it, through telephonic conversation, the project managers determine the acceptance of the
project.
4. Create a project checklist that allows you to verify the actual project outcomes
Questions Yes No
Final Task
Check
1 Was the go-live event successful √
2 Are all go-live issues resolved √
3
Have help desk support requests returned to normalized
levels √
4 Has the IT Work database entry been marked complete √
5 Has the Sponsor closeout/satisfaction interview occurred? √
Final
Reports
1 Have you completed updating the project plan √
2 Has lessons learned analysis been completed √
3
Has intellectual capital been prepared and cataloged for
re-use √
4
Have future phases/additional functionality requirements
been documented √
5 Has final project report been completed √
5. You have decided to try and involve the project team members in the project review process.
 Staff Employees, IT sector employees, Shareholders and Government are involved.
 Staff employees helps to complete the defined aim of the project through their effective
knowledge and developing the website. While IT sector employees provide the negative
and positive outcomes of the website which is going to be introduce. Shareholders helps
in investments and government provide acceptance to start the project (Masters and et.al.,
2018).
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 Project manager involve them through meeting, emails.
6. What lessons you have learnt during the course of this project
19