Project Plan and Implementation: Glenelg Hopkins Website Development

This project plan focuses on the development of a new website for Glenelg Hopkins. It begins with an initial assessment, project scope planning, and the creation of a project charter. The plan outlines stakeholder identification, organizational structure, and lines of authority. It covers developing specifications, terms of reference, and a project plan including schedule, budget, and risk management. The plan includes details on stakeholder consultation, legislation awareness, and obtaining project plan approval. It also addresses stakeholder responsibilities, risk mitigation, and project control processes. The plan includes status reports, financial documentation, human resource reassignment, and obtaining client acceptance. It concludes with a project checklist, project team involvement in the review process, and lessons learned. The project aims to enhance customer connections and provide easy access to services globally, with a budget of £30,000 and a timeline of two months. The plan includes templates for project scope, charter, status reports, and checklists, providing a comprehensive guide to project management.

Skills Assessment

Table of Contents
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
1. Initial assessment of this project and prepare project scope plan with using template A........1
2. List of any questions that will enabled to clarify project parameters .....................................3
3. Organisational/project structure chart including all stakeholders and lines of authority.........3
4. Develop specifications and terms of reference for project......................................................4
PART B............................................................................................................................................5
1. Provide a Project Charter to initiate the project. Use the template below...............................5
PART C............................................................................................................................................9
1. You need to consult with the project team when planning the project. List 4 aspects on
which you would consult the project team including who you would consult. ..........................9
2. What legislation will you need to be aware of when undertaking the project? Give two
examples. ....................................................................................................................................9
3. You must now create a project plan (a schedule, budget and risks) – a template is provided
in Appendix B. In addition you need to provide:.........................................................................9
4. Explain how you would obtain approval of your project plan and from whom. ..................12
PART D.........................................................................................................................................12
1. To maintain and improve the progress of the project all stakeholders must be aware of their
responsibilities and the tasks assigned to them. Discuss how you will ensure that this occurs.12
2. List two concerns of the project team in this phase of the project and your plans to address
these concerns............................................................................................................................12
3. To reduce the risk of the project going overtime or over budget due to unforseen problems
you design the project control processes...................................................................................13
4. Provide an example Status Report to keep your stakeholders informed of the project
progress. ....................................................................................................................................13
Status Report Template........................................................................................................14
PART E..........................................................................................................................................15
1. What financial documentation do you need to complete? What financial records will be
important to archive?.................................................................................................................15

2. The human resources division has requested that you explain the process you will use to
reassign your human resources now that the project is complete..............................................16
3. Explain how you will obtain client/stakeholder acceptance that the project is complete......16
4. Create a project checklist that allows you to verify the actual project outcomes..................16
5. You have decided to try and involve the project team members in the project review
process........................................................................................................................................17
6. What lessons you have learnt during the course of this project.............................................17
CONCLUSION..............................................................................................................................18
REFERENCES..............................................................................................................................19

INTRODUCTION
In the present study, GIS (Glenelg Hopkins) system has been selected which determine
information technology services in all over the world. In this context, they consist new
information technology plan to set new website to access network anywhere in the world. Main
aim of them is to conduct research and development program which consider operational
requirements with using different operations at workplace.
PART 1
1. Initial assessment of this project and prepare project scope plan with using template A
Project Name:
Establishment of
new website
Project No: Project Manager Start date
Background data:
Problem/opportunity
Establish new website to access network in all over the world.
Organisation and
Project objectives
Glenelg Hopkins has objective to increase their
customers and their connection in all over the world with
serving effectiveness.
Project deliverables With the help of present project more customer connection from
different areas of the world has been successfully develop.
In Scope From this website, customer can access several connection in different
areas of the world. As a result, they can work in easy manner with help
of Glenelg Hopkins.
1

Out of Scope More relationship can be successfully develop to attain overall goals
and objectives in the world.
Project constraints Time and money are project constraint that effect on the present project.
Assumptions Project management plan of Glenelg Hopkins consider
feedback from customers, employees, etc.
Proposed high-level
project timeline
Phase Dates Notes
Defining <27/02/2019> In this phase, project
defining in appropriate
manner in front of the
employees.
Planning <03/03/2019> For setting up new
website, in this aspect
plan consider which
would be beneficial to
target several
customers.
Designing <09/03/2019> On the basis of
research and
development, new
website has been
design.
Execution <12/03/2019> AT last, plan will be
execute to set different
direction to contact
with several people.
Proposed high-level
budget (costs and
human resources)
There are 20 employees needed to set this website in different areas of
the world to establish appropriate network. Along with this £30000
needed to consider new website.
2

Contract statement Business sponsor:
Project sponsor
Programme manager
Stakeholders and
title
Customers, employees, government, shareholders
Prepared by: Date: Approved by: Date
2. List of any questions that will enabled to clarify project parameters
 What are the special requirements of this project for business needs?
 How to consider leader engagement in this project for Glenelg Hopkins to set up
connection with different customers?
 How to detail implement proposed system which include training, estimated initial and
ongoing cost?
3. Organisational/project structure chart including all stakeholders and lines of authority
Stakeholders Lines of authority
Staff Employees Setting web design with assessment of internal
and external web environment.
IT sector employees Web style guidelines and visual design for
website
Shareholders Review system with conducting testing
program to receive feedback.
Government Setting new policies and rules to make
connection with different countries.
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4. Develop specifications and terms of reference for project
 Definition of project: This project has been placed in the Glenelg Hopkins to make
relationship with several customers and set new website. In this way, new system has
been developed to assess feedback.
 Description of stakeholders: In this project, there are different stakeholders place who
support to gain more desired results. As a result, it can be stated that, employees,
customers, government, etc.
 Description of outcomes to be achieve and using: In this way, Glenelg Hopkins consider
customer feedback, complaints and compliments regarding with present website. In the
information form, new website design has been set to request for setting direction and
maintain relationship with customers (Dawson and Guare, 2018).
 Description of project parameters: In the present project parameters, it can be stated that
overall program successfully build to set changes in the current Glenelg Hopkins portal.
 Flexibility involved: In the present project plan, flexibility of time and money will be
considered effectively to achieve targets and goals.
 Scope of operations: Identify and define business requirements of CMA including
reporting options, interfaces, flexibility, security, etc. With the help of retrieval,
actuation, sharing, etc.
 Identification of the budget: For this project £30000, required ton set website and
accomplish purpose to make relations with several customers in all over the world.
 Specification of the communication strategy to be used: Social media strategy has been
used by the project manager for communication. In this regard, it can be stated that all
members in this project will be communicating to ascertained effectiveness of the present
project plan.
 Specification of the timescale: For this project total 2 months required (Van Der Vleuten
and et.al., 2018).
PART B
1. Provide a Project Charter to initiate the project. Use the template below
Project Background: Glenelg Hopkins consider CMA that will receive special information in
the future regarding communication technology. In this way, new website for increase
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customer relations has been successfully developed to attain overall outcomes. In this way,
customers can easily access services through access the latest information from the
enterprise to work anywhere in the world. It enables to undertake research and development
through create road map for future development.
Project Purpose and Justification: From this project, Glenelg Hopkins can easily discover
system as per business requirements (Masters and et.al., 2018). Latest information can be
successfully develop to focus on future systems of the organization. Furthermore, GIS
system solution also made to meet with business needs of CMA.
High Level Project Scope Statement: In the present project, there is wide scope which helps to
replace any other site of organisation to connect several customers with maintain effective
relationship with them. In this regard, it can be stated that authoring with new content show
more scope in the present project. In addition to this, there are several other scope
successfully develop such as provide integration which is related with reporting system.
Project Methodology and Approach: In the present project plan, tender must be complete that
assists to submit and attached schedule of prices. As a result, it helps to ascertained
provision with itemised and schedule which deemed as per price given (Simper, Frank and
Mulligan, 2018).
Project Structure:
Project Stakeholders and Authority
5
Project manager
GIS program
manager
GIS research and
development
manager
GIS program leader
Shared service
change manager
Communication
advisor
Content stream
leader
Glenelg Hopkins
consultant
Architect to set up
website and design
Leader of dimension
data solution

Name Title Authority Level
ABC QA analyst Project lead
XYZ Shared services Document not required to be signed off. It
must be present to design new service in the
business.
PQR Content stream leader To lead whole project and set up effective plan
UVW Consultancy services Shared services of system and moved to
production environment.
Project high level risks
Risk Very low Low Medium High Very high
Financial risk
Marketing and
sales risk
Resourcing
risk
Technical risk
Legal risk
Environmental
risk
LIKELIHOOD
IMPACT
Very Low
1
Low
2
Medium
3
High
4
Very High
5
Very Low 1
6

Very Low
1
Low
2
Low
3
Low
4
Medium
5
Low 2 Low
2
Low
4
Medium
6
Medium
8
High
10
Medium 3 Low
3
Medium
6
High
9
High
12
Very High
15
High 4 Low
4
Medium
8
High
12
Very High
16
Very High
20
Very High 5 Medium
5
High
10
Very High
15
Very High
20
Very High
25
Risk
No.
Category Risk Description Likelihood Impact
1 Safety of
staff
Positive 9-14 High
2 Workers
compensation
Negative 0-1 Very
Low
3 Pollution Negative 2-4 Low
4 Hazards
waste
Negative 15-25 Very
high
5 Changing
environment
policy
Positive 9-14 High
A. Summary Schedule
7

Phase or Milestone Preferred
completion date
Dependencies
Customer feedback 27/02/2019 On customers
Research and development 28/02/2019 On market
Setting website 02/03/2019 Project manager
I. Summary Budget
Category of Cost Best Estimate Worst Estimate Most Likely
Fixed and variable £5000 £8000 £5000
Direct and indirect £6000 £5000 £6500
Product and period £12000 £8000 £11000
Controllable and un controllable £5000 £4000 £5200
Imputed cost £2000 £2500 2500
J Document Quality Control
Approvers
Name Title Signature
ABC QA analyst
XYZ Shared services
PQR Content stream leader
UVW Consultancy services
Reviewers
Name Title Signature
GHI Business sponsor
MNO Project sponsor
DEF Project leader
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PART C
1. You need to consult with the project team when planning the project. List 4 aspects on which
you would consult the project team including who you would consult.
There are four key aspects which needs to be in mind while planning for a team such as:
 Project goals: It defines the project charter such that reason of choosing the project and
for this, GIS also accessing new website that operates at all over the world and this is
done to increase the connectivity of their customers.
 Scope: The scope should also be discussed in detail so that what is the need of the
project, that is also be discussed in better (Martin, 2018).
 Budget: It is one of the most important key that should be consult with their project team
so that they will all know about the defined planning of a project.
 Risk management plan: It has been analysed that while doing a project there are many
things which goes wrong and for this reason, the risk management plan should be there
that identifies the risk in a project.
2. What legislation will you need to be aware of when undertaking the project? Give two
examples.
Health and safety legislation: This law states that, the company should be provide all
the equipments regards to their safety should be maintained. Further, when a project manager is
undertaking the project, it is for sure that they should be make sure about the safety of their
employees.
Privacy data security: This law states that whatever the data is gather by the managers,
it should be maintain in confidential way, such that it should not be passed to any other person
without the consent of the party (Kerzner, 2018).
3. You must now create a project plan (a schedule, budget and risks) – a template is provided in
Appendix B. In addition you need to provide:
Work breakdown structure
Project Management Improvement Project – Phase 1
1 Initiate Project
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