Project Management Plan: National Archives Australia Website 2018

This document provides a comprehensive project management plan for the redevelopment of the National Archives of Australia website. It includes a detailed work breakdown structure (WBS) outlining tasks such as gathering requirements, analysis, resource allocation, and redevelopment of the existing website. The project schedule details task durations, start and finish dates, predecessors, and assigned resources. Critical aspects like API compatibility, online forms development (including mandatory fields, error validation, and responsive design), website security, and hosting are addressed. The plan also incorporates content management system (CMS) implementation, enabling crowd-sourced data, user administration, and Google Analytics support. Testing, progress meetings, and final deliverables are also scheduled, ensuring a structured approach to the website redevelopment project.

Project Management

Table of Contents
a) Work Breakdown Structure.......................................................................................................2
b) Project Schedule..........................................................................................................................4
c) Critical Path analysis.................................................................................................................10
d) Schedule Baseline.......................................................................................................................15
e) Tracking Schedule.....................................................................................................................16
f) Project timeframes....................................................................................................................17
g) Project Processes........................................................................................................................17
h) Agreed Schedule Changes.........................................................................................................18
i) Time Management.....................................................................................................................18
j) List of Experienced Time Management Issues........................................................................18
References..........................................................................................................................................21
1

a) Work Breakdown Structure
ID Task Name
1 Project Management Plan for National Archives
of Australia2 Gathering the project requirement
3 Analysis the Project requirement
4 Assign resources
5 Gather and analysis the project description
6 Redevelopment of existing website destination
7 Review redevelopment of Existing Website
destination8 API compatibility
17 Compatibility and Accessibility
18 Online Forms
19 Identifying Mandatory fields
20 Error validation
21 Error suggestion on input fields
22 Display the consistently
23 Ensure ease of use and accessibility
24 Responsive interface design
25 Privacy, security and Intellectual Property
26 Website security
27 Review Website Security
28 Hosting
29 Host externally to the archives
30 Review website hosting
31 Aesthetic design
32 Maintains of Website aesthetic design
33 Content Management system
Project Manager
Assistant Project manager,Project Manager
Assistant Project manager,Project Manager
Project Manager
Contractor,Sub-contractor
11/ 23
Assistant Project manager,Website Developer
Website Developer
Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer
Website Developer
12/ 14
Business Analyst,Contractor
12/ 17
Website Designer
M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T
Nov 18, '18 Nov 25, '18 Dec 2, '18 Dec 9, '18 Dec 16, '18
ID Task Name
18 Online Forms
19 Identifying Mandatory fields
20 Error validation
21 Error suggestion on input fields
22 Display the consistently
23 Ensure ease of use and accessibility
24 Responsive interface design
25 Privacy, security and Intellectual Property
26 Website security
27 Review Website Security
28 Hosting
29 Host externally to the archives
30 Review website hosting
31 Aesthetic design
32 Maintains of Website aesthetic design
33 Content Management system
34 Enable crowd sourced data
35 Display the collection of data
36 Provide an easy way for administrators to
view and record the user generated activity37 Websites supporting CMS
38 Design and source interface enabling the
recognition of user contributed data39 Ability to manage full user administration and
content moderation in-house40 Secure administration module
41 Support the Google Analytics for website
visitor statistics
Assistant Project manager,Website Developer
Website Developer
Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer
Website Developer
12/14
Business Analyst,Contractor
12/17
Website Designer
Contractor,Sub-contractor,Website Designer
Website Developer
Website Developer
Website Developer,Website Tester
Website Designer,Website Developer,Website Tester
Website Designer,Website Developer
Sub-contractor,Website Designer
Business Analyst,Website Designer
T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
Dec 2, '18 Dec 9, '18 Dec 16, '18 Dec 23, '18 Dec 30, '18
2

ID Task Name
37 Websites supporting CMS
38 Design and source interface enabling the
recognition of user contributed data39 Ability to manage full user administration and
content moderation in-house40 Secure administration module
41 Support the Google Analytics for website
visitor statistics42 Enable the website to be archived with user
generated data extracted.43 Review the processes of CMS
44 Email notifications to administrator
45 Public user login
46 Navigation
47 Search Function
48 Ability to query search and return search
results49 User added tags on stories
50 User added locations on stories
51 Adding terms to the search parameters
52 Hit highlighting
53 Adding Images
54 Add your story
55 Feature story publishing process
56 Feature story display page
57 Record display page
58 Home page
59 Testing
Website Developer,Website Tester
Website Designer,Website Developer,Website Tester
Website Designer,Website Developer
Sub-contractor,Website Designer
Business Analyst,Website Designer
Business Analyst,Website Designer,Website Developer
12/31
Website Developer
Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Designer,Website Develope
S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W
Dec 23, '18 Dec 30, '18 Jan 6, '19 Jan 13, '19 Jan 20, '19
ID Task Name
44 Email notifications to administrator
45 Public user login
46 Navigation
47 Search Function
48 Ability to query search and return search
results49 User added tags on stories
50 User added locations on stories
51 Adding terms to the search parameters
52 Hit highlighting
53 Adding Images
54 Add your story
55 Feature story publishing process
56 Feature story display page
57 Record display page
58 Home page
59 Testing
60 Extensive Testing
61 Review the website testing Process
62 Progress meetings and reports
63 Attend the project kick off meeting
64 Attend regular updates
65 Attend scheduled project meetings to projects
66 Communicate any issues
67 Attend project wrap up meeting with final
deliverables and website handover including
Website Developer
Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Designer,Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Developer
Website Designer,Website Developer
Website Tester
1/ 21
Assistant Project manager,Contractor,Project Manager,Sub-contr
Contractor,Project Manager
Assistant Project manager,Project Manager
Assistant Project manager,Contractor,Project Manager,
Project Manager
S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T
Dec 30, '18 Jan 6, '19 Jan 13, '19 Jan 20, '19 Jan 27, '19 Feb 3, '19
3

b) Project Schedule
Task Name
Project Management Plan for National
Archives of Australia
Gathering the project requirement
Analysis the Project requirement
Assign resources
Gather and analysis the project description
Redevelopment of existing website
destination
Review redevelopment of Existing Website
destination
API compatibility
Compatibility and Accessibility
Online Forms
Identifying Mandatory fields
Error validation
Error suggestion on input fields
Display the consistently
Ensure ease of use and accessibility
Responsive interface design
Privacy, security and Intellectual Property
Website security
Review Website Security
Hosting
Host externally to the archives
Review website hosting
Aesthetic design
Maintains of Website aesthetic design
Content Management system
4

Enable crowd sourced data
Display the collection of data
Provide an easy way for administrators to
view and record the user generated activity
across the website
Websites supporting CMS
Design and source interface enabling the
recognition of user contributed data
Ability to manage full user administration
and content moderation in-house
Secure administration module
Support the Google Analytics for website
visitor statistics
Enable the website to be archived with
user generated data extracted.
Review the processes of CMS
Email notifications to administrator
Public user login
Navigation
Search Function
Ability to query search and return search
results
User added tags on stories
User added locations on stories
Adding terms to the search parameters
Hit highlighting
Adding Images
Add your story
Feature story publishing process
Feature story display page
Record display page
Home page
5

Testing
Extensive Testing
Review the website testing Process
Progress meetings and reports
Attend the project kick off meeting
Attend regular updates
Attend scheduled project meetings to
projects
Communicate any issues
Attend project wrap up meeting with final
deliverables and website handover including
documentation
Overall project Plan is illustrated as below.
Task Name Duration Start Finish Predecess
ors Resource Names
Project Management
Plan for National
Archives of
Australia
51 days Mon 11/19/18 Mon 1/28/19
Gathering the
project requirement 1 day Mon 11/19/18 Mon 11/19/18 Project Manager
Analysis the
Project requirement 1 day Tue 11/20/18 Tue 11/20/18 2
Assistant Project
manager, Project
Manager
Assign resources 1 day Wed 11/21/18 Wed 11/21/18 3
Assistant Project
manager, Project
Manager
Gather and
analysis the project
description
1 day Thu 11/22/18 Thu 11/22/18 4 Project Manager
Redevelopment of
existing website
destination
1 day Fri 11/23/18 Fri 11/23/18 5 Contractor, Sub-
contractor
Review
redevelopment of
Existing Website
destination
0 days Fri 11/23/18 Fri 11/23/18 6
API compatibility 8 days Mon 11/26/18 Wed 12/5/18 6,7
Compatibility and 6 days Thu 12/6/18 Thu 12/13/18 8
6

Accessibility
Online Forms 6 days Thu 12/6/18 Thu 12/13/18
Identifying
Mandatory fields 1 day Thu 12/6/18 Thu 12/6/18
Assistant Project
manager, Website
Developer
Error
validation 1 day Fri 12/7/18 Fri 12/7/18 19 Website Developer
Error
suggestion on input
fields
1 day Mon 12/10/18 Mon 12/10/18 20 Website Developer
Display the
consistently 1 day Tue 12/11/18 Tue 12/11/18 21 Website Designer,
Website Developer
Ensure ease of
use and accessibility 1 day Wed 12/12/18 Wed 12/12/18 22 Website Designer,
Website Developer
Responsive
interface design 1 day Thu 12/13/18 Thu 12/13/18 23 Website Designer
Privacy, security
and Intellectual
Property
1 day Fri 12/14/18 Fri 12/14/18 17
Website security 1 day Fri 12/14/18 Fri 12/14/18 Website Developer
Review Website
Security 0 days Fri 12/14/18 Fri 12/14/18 26
Hosting 1 day Mon 12/17/18 Mon 12/17/18 25
Host externally
to the archives 1 day Mon 12/17/18 Mon 12/17/18 Business Analyst,
Contractor
Review website
hosting 0 days Mon 12/17/18 Mon 12/17/18 29
Aesthetic design 1 day Tue 12/18/18 Tue 12/18/18 28
Maintains of
Website aesthetic
design
1 day Tue 12/18/18 Tue 12/18/18 Website Designer
Content
Management system 9 days Wed 12/19/18 Mon 12/31/18 31
Enable crowd
sourced data 1 day Wed 12/19/18 Wed 12/19/18
Contractor, Sub-
contractor, Website
Designer
Display the
collection of data 1 day Thu 12/20/18 Thu 12/20/18 34 Website Developer
Provide an easy
way for
administrators to
view and record the
user generated
activity across the
website
1 day Fri 12/21/18 Fri 12/21/18 35 Website Developer
Websites
supporting CMS 1 day Mon 12/24/18 Mon 12/24/18 36 Website Developer,
Website Tester
7

Design and
source interface
enabling the
recognition of user
contributed data
1 day Tue 12/25/18 Tue 12/25/18 37
Website Designer,
Website Developer,
Website Tester
Ability to
manage full user
administration and
content moderation
in-house
1 day Wed 12/26/18 Wed 12/26/18 38 Website Designer,
Website Developer
Secure
administration
module
1 day Thu 12/27/18 Thu 12/27/18 39 Sub-contractor,
Website Designer
Support the
Google Analytics for
website visitor
statistics
1 day Fri 12/28/18 Fri 12/28/18 40 Business Analyst,
Website Designer
Enable the
website to be
archived with user
generated data
extracted.
1 day Mon 12/31/18 Mon 12/31/18 41
Business Analyst,
Website Designer,
Website Developer
Review the
processes of CMS 0 days Mon 12/31/18 Mon 12/31/18 42
Email notifications
to administrator 1 day Tue 1/1/19 Tue 1/1/19 33 Website Developer
Public user login 1 day Wed 1/2/19 Wed 1/2/19 44 Website Developer
Navigation 1 day Thu 1/3/19 Thu 1/3/19 45 Website Designer,
Website Developer
Search Function 5 days Fri 1/4/19 Thu 1/10/19 46
Ability to query
search and return
search results
1 day Fri 1/4/19 Fri 1/4/19 Website Designer,
Website Developer
User added tags
on stories 1 day Mon 1/7/19 Mon 1/7/19 48 Website Designer,
Website Developer
User added
locations on stories 1 day Tue 1/8/19 Tue 1/8/19 49 Website Designer,
Website Developer
Adding terms to
the search
parameters
1 day Wed 1/9/19 Wed 1/9/19 50 Website Developer
Hit highlighting 1 day Thu 1/10/19 Thu 1/10/19 51 Website Developer
Adding Images 1 day Fri 1/11/19 Fri 1/11/19 47 Website Developer
Add your story 1 day Mon 1/14/19 Mon 1/14/19 53 Website Developer
Feature story
publishing process 1 day Tue 1/15/19 Tue 1/15/19 54 Website Developer
Feature story
display page 1 day Wed 1/16/19 Wed 1/16/19 55 Website Developer
8

Record display
page 1 day Thu 1/17/19 Thu 1/17/19 56 Website Developer
Home page 1 day Fri 1/18/19 Fri 1/18/19 57 Website Designer,
Website Developer
Testing 1 day Mon 1/21/19 Mon 1/21/19 58
Extensive
Testing 1 day Mon 1/21/19 Mon 1/21/19 Website Tester
Review the
website testing
Process
0 days Mon 1/21/19 Mon 1/21/19 60
Progress meetings
and reports 5 days Tue 1/22/19 Mon 1/28/19 59
Attend the
project kick off
meeting
1 day Tue 1/22/19 Tue 1/22/19
Assistant Project
manager,
Contractor, Project
Manager, Sub-
contractor
Attend regular
updates 1 day Wed 1/23/19 Wed 1/23/19 63 Contractor, Project
Manager
Attend
scheduled project
meetings to projects
1 day Thu 1/24/19 Thu 1/24/19 64
Assistant Project
manager, Project
Manager
Communicate
any issues 1 day Fri 1/25/19 Fri 1/25/19 65
Assistant Project
manager,
Contractor, Project
Manager, Sub-
contractor
Attend project
wrap up meeting
with final
deliverables and
website handover
including
documentation
1 day Mon 1/28/19 Mon 1/28/19 66 Project Manager
Project resources are listed below.
Resource Name Type Initials Max.
Units Std. Rate Ovt. Rate Cost/Use Accrue At Base
Calendar
9

Project Manager Work P 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Assistant Project
manager Work A 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Contractor Work C 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Sub-contractor Work S 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Website Developer Work W 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Website Designer Work W 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Website Tester Work W 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Technical Writer Work T 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
Business Analyst Work B 100% $1,500.00/hr $0.00/hr $0.00 Prorated Standard
c) Critical Path analysis
Name Start Finish %
Complete
Remaining
Work
Resource Names
Gathering the
project
requirement
Mon
11/19/1
8
Mon
11/19/18
0% 8 hrs Project Manager
Analysis the
Project
requirement
Tue
11/20/1
8
Tue
11/20/18
0% 16 hrs Assistant Project manager,
Project Manager
Assign resources Wed
11/21/1
8
Wed
11/21/18
0% 16 hrs Assistant Project manager,
Project Manager
Gather and
analysis the
project
description
Thu
11/22/1
8
Thu
11/22/18
0% 8 hrs Project Manager
Redevelopment
of existing
website
destination
Fri
11/23/1
8
Fri
11/23/18
0% 16 hrs Contractor, Sub-contractor
Review
redevelopment
Fri
11/23/1
Fri
11/23/18
0% 0 hrs
10

of Existing
Website
destination
8
Identifying
Mandatory fields
Thu
12/6/18
Thu
12/6/18
0% 16 hrs Assistant Project manager,
Website Developer
Error validation Fri
12/7/18
Fri
12/7/18
0% 8 hrs Website Developer
Error suggestion
on input fields
Mon
12/10/1
8
Mon
12/10/18
0% 8 hrs Website Developer
Display the
consistently
Tue
12/11/1
8
Tue
12/11/18
0% 16 hrs Website Designer, Website
Developer
Ensure ease of
use and
accessibility
Wed
12/12/1
8
Wed
12/12/18
0% 16 hrs Website Designer, Website
Developer
Responsive
interface design
Thu
12/13/1
8
Thu
12/13/18
0% 8 hrs Website Designer
Website security Fri
12/14/1
8
Fri
12/14/18
0% 8 hrs Website Developer
Review Website
Security
Fri
12/14/1
8
Fri
12/14/18
0% 0 hrs
Host externally
to the archives
Mon
12/17/1
8
Mon
12/17/18
0% 16 hrs Business Analyst,
Contractor
Review website
hosting
Mon
12/17/1
8
Mon
12/17/18
0% 0 hrs
11