Detailed Wedding Management Plan Project for a Wedding Ceremony

This project presents a comprehensive wedding management plan designed to organize a wedding ceremony effectively. It outlines the project's scope, objectives, and deliverables, including venue selection, guest management, catering, and entertainment. The plan incorporates a detailed Work Breakdown Structure (WBS) to break down tasks into manageable components, along with a responsibility matrix to assign roles. It also addresses cost budgeting and risk management, identifying potential risks and mitigation strategies. The project includes milestones for tracking progress, procedural requirements for technical aspects, and a customer review process. Overall, the plan aims to ensure a well-orchestrated and successful wedding event for approximately 300 guests, complete with a honeymoon in Italy.

Running head: WEDDING MANAGEMENT PLAN
Wedding management plan
Name of the student:
Name of the university:
Author note:

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Table of Contents
Introduction................................................................................................................................1
Scope..........................................................................................................................................2
Objectives...................................................................................................................................2
Deliverables................................................................................................................................3
Milestones..................................................................................................................................4
Limits and exclusions.................................................................................................................5
Procedural requirement..............................................................................................................5
Review with customers..............................................................................................................6
Work Breakdown structure........................................................................................................7
Work breakdown structure in the form of tasks.........................................................................7
Responsibility matrix...............................................................................................................11
Cost Budgeting.........................................................................................................................13
Risk Management.....................................................................................................................14
Risk identification....................................................................................................................15
Qualitative risk analysis...........................................................................................................16
Evaluation of projects..............................................................................................................18
..................................................................................................................................................20
References................................................................................................................................21

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Introduction
This project is to develop management plan, to organize wedding ceremony properly.
On 30th June wedding is planned. Peggy Sue bride and Tony bridegroom in this case are
making plan to invite about 300 families and including friends. Additionally mother of tony
is sponsoring in Italy for 2 weeks of honeymoon. This is my responsibility to organize all
events along with the wedding. This is completely based on real life so the information and
the resources cost must be generated by the help of consulting people that will construct well-
orchestrated and will make this event successful. Initially we need to start from availability of
people, capital working and skills that will the main resources and that must be considered as
first step to start.
Structure of this project will be as followed, defining the scope of project. This is
critical important of the project as this will takes the details of deliverables, finding
milestones and pressure, describing requirements of technical and more. Creating WBS
(Work breakdown structure) is the next to make it easier for monitor or control by
distributing the project components (Work packages) easier and manageable deliverables
(Project management for Dummies 3rd edition, 2010). Parts of WBS doesn’t gives the
sequences visible. Critical path and project’s schedule of the project can be identified with
the help of network diagram and path of the project created (projectminds.com, 2016).
Identifying the people involved with number and giving the responsibilities and their role is
very critical for all projects. Forming responsibility matrix will be helpful in this case that
will provide the personnel requirement and detailed overview. Cost analysis will give the cost
on the basis of real life current price. It does not matter how good the planning is done of the
project, exceptions always occurs. For that reason there will be require plan for risk
management. All risks that are possible at this stage will be accessed there will be determined
way for handling errors. In the last, stakeholder analysis will give the outcomes and success

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of the project that will be analysed. In general, following accurate and covering sections and
structure will give the information about the each stages that what we are going to perform
next.
Scope
Scope of the project gives the information in detailed of the steps that are necessary to
take for accomplishing successful project. Deliverables and the details of the process of
making deliverables are defined in this section (Project Management for Dummies 3rd edition,
2010). Below mentioned are the parts that should be added in project scope.
 Constraints and exclusions
 Objectives
 Technical demand
 Milestones
 Project deliverables
 Customer feedback
Objectives
In order to deliver successful project for every business, Objectives and principles are
necessary to follow. For reaching specific outcome, setting sustainable is important, relevant
objectives and specific (March, 2016). Main objective for our team is to provide extreme
good project for this wedding of 300 guests in the stipulate budget, time and resources
availability. From the result of the diagram, date of the wedding on 30th June may get
scheduled. So, before this date it is important to complete all preparation. In the network
diagram duration of the project is estimate as 63 days. Therefore, we will take 63 days on the
total task to complete. Varity of services are provided from our side to tailored the customers
need as project manager, For making Tony and Peggy Sue’s I have taken responsibilities to

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make it memorable. To reach the major objectives there are several interim that need to get in
order.
 Necessary reports along with the updated throughput is provided for the whole
project.
 All the possibilities of the project is created to reduce the risk effectiveness.
 Techniques and processes of people deal successfully.
Deliverables
Services is provided in series to the customer are deliverables that must be considered
as a main part for this project. List of deliverables key are mentioned below for the project:
a) Location of wedding ceremony suitable
b) Guest list
c) Invitations
d) Wedding date
e) Catering
f) Honeymoon
g) Photography and video
h) Music and entertainment
i) Visa issues
j) Hair and makeup
k) Bride and Groom’s outfits
l) Wedding scenario
m) Love story
n) Transportation
o) Wedding decoration and theme

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After that, the actual sub-deliverables that are distributed from the deliverables while
making WBS (Work breakdown structure).
Milestones
Towards a final objective milestones are important for monitoring that how the
project is progressing. In consequences, events are indicated by milestones, that describes the
next process by marking important. In the project scheduling they serve as starting and
ending signals of high deliverables. There are two ways to create milestones (Katcherovski,
2016):
a) For a particular objective the achievement of a single-day task is shown.
b) As a task of parent, all the interim other task that need to get objective of particular is
included.
The second method is employs by this project to construct milestones and makes easier
for controlling of assignment schedule.
 Accommodation for guests booked thirty January
 Catering booking-30th January
 Cake ordered 10th of March, 2017
 Venue arrangement – 28th June
 Photography - seventh April
 Transportation booked –sixteenth of March
 Music and entertainment arranged –twenty two February
 Honey week arranged – First February
 Outfit of bride and groom ordered -First March
 Invitations sent –by 15th March
 Visa for honeymoon -First February

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 Location booked –on Thirteenth January
Limits and exclusions
On the project every limitations gives all the constraints placed, while address items
are excluding, which are beyond the scope of project (PROJECT MANAGEMENT
PRACTCE 4TH Edition). If anything left which is not included in the management project it
should be given in the exclusions. While making schedule for the project, limitations may
complete with some delay for this project need to be taken for consideration. Without bound
and exclusions, manager of this project will choose to make his project on impractical
expectations. This project is not limited on budget, It minimizes the limitations and makes the
process easier that fall under budget specified. It is not required to consider for budget of
musicians, outfits and other programs related with entertainment.
Project exclusion
 Contact for marriage responsibility can be taken as exclusion for marriage registration
as this is not given in this project.
 Managing party for engagement
 Developing website for wedding
 Managing rings for wedding
 Approval wedding
Constraints of this project
 Large number of family request
 300 people invitations at most

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Procedural requirement
Procedural requirement is very important and needs to be define clearly to avoid any
problems for the wedding ceremony and the technical reliability of items has to be analysed
properly to ensure the performance level. To define technical requirement below mentioned
points need to be considered.
 Venue is capable of holding 300 people
 Lighting arrangement in the venue, Bride’s and groom’s monogram and
initials must be projected. Moreover, lightening for dance floor will be
counted in package.
 Speakers and microphone of professional level that must have good sound
quality.
 To give the presentation slide show (Love story) of glad couple there must be
one projector.
 Place for wedding gifts must be specific and predefined.
 Venue of the wedding should must be air conditioned system.
 Equipment for DJ and art of state level of sound equipment must be given for
playing background music.
 Parking system of car and parking attendant needed.
Review with customers
For any project the most important stage is the customer review. This will give the
appointment and discussion with the customer about the project proceeding. Peggy Sue and
Tony is from Dallas so there is chances to review of the project by having an direct meeting.
Report with Peggy Sue and Tony is performed on weekly basis. Whereas it requires to keep

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having contact as per the family given date, then proceeding next step is possible. Making
adjustment should must be done on the requirement of bride and her groom’s wishes.
Work Breakdown structure
This is the main structure of the project that is used for deliverables of project to
divide into small and easier to manage in steps. There number of advantages of making this
work breakdown structure. Initially, this is helpful for managing project accurately. Next,
making WBS that allows me to easily arrange responsibility. Moreover, At the time of
explaining this project’s scope to the customers (Tony and Peggy Sue), this will make easier
for work breakdown structure (Brighthub Project Management, 2016). I intitalized making
work breakdown structure by searching deliverables of this assignment and then distributing
main deliverables into different components that will be called as sub-deliverables. These are
divided in the separate minor units while assigning people for each of the section.
Work breakdown structure in the form of tasks
1.1 Web design for wedding
1.1.1 Understanding gaps and meeting with restaurant management.
1.1.1 Analyzing more requirement required for restaurant
1.1.2 Finding even if place of wedding is giving safety or not and if there are any pre-
booking arises at the time of wedding
1.1.3 Finding availability of the venue for 3 week which is planned.
1.2 Recipients
1.2.1 Making list of invitations
1.2.2 Selecting style for invitations
1.2.2.1 Choosing on architecture of invitations
1.2.2.2 Selecting accurate content

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1.2.2.3 copy of invitations
1.2.2.4 Delivering invitation
1.2.3 Looking for main requirement of guest (Child, handicapped)
1.2.4 Fixing people to welcome guest for the wedding ceremony
1.2.5 Guests hotel booking out of US
1.3 Designing
1.3.1 Designing the venue (tables, special equipment, theme, and entrance)
1.3.2 Designing stage (lighting and center units, flowers and table cloth)
1.3.3 Designing the wedding car
1.4 Transit
1.4.1 Shuttle and buss booking for the guest for going and coming via airport.
1.4.2 Confirming uber or grab for guests coming from regions
1.5 Catering Management
1.5.1 Innovative cake design for recipients
1.5.2 Making advance for cake
1.5.3 Arranging for dinner
1.5.4 Looking for caterer who will serve main two foods one is appetizers second is pastry
1.5.5 Making decision on pastry item and appetizers item menu
1.5.6 Advance booking different number of drinks (Both alcoholic and non-alcoholic)
1.6 Arrangement
1.6.1 Selecting right saloon for bride’s makeup and hair
1.6.2 Reserving saloon for wedding
1.6.3 Ordering groom and bride’s outfit
1.6.4 Selecting bride’s dress and attire for the groom
1.6.5 Bridesmaids and groomsmen suitable attire choosing

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1.6.6 Arranging a good tailor and purchasing outfit for Bridesmaid’s and groomsmen
1.6.7 Arranging bride’s bouquet of a delicate
1.7 Entertainment and sound
1.7.1 Making plan for welcoming newlyweds with innovative idea for wedding ceremony
party
1.7.2 Searching for entertainer
1.7.3 Searching a high standard DJ and inviting
1.7.4 Ordering dancers and jokers
1.8 Media
1.8.1 Searching for photographer and video maker for the marriage
1.8.2 Finding out pictures for their chemistry
1.8.3 Searching an video maker to make small film on their love story
1.9 Honeymoon time
1.9.1 Searching venue in Italy
1.9.2 Reserving airlines confirmation (ticket dealer)
1.9.3 Reserving hotels for their stay
1.9.4 Booking transportation for coming back from airport
1.10 Problems for visa
1.10.1 Inviting foreigner friends by writing letter
1.10.2 Inviting foreign friends using letters
1.10.3 Tourist visa applying for honeymoon week
1.11 Making scenario for wedding that consist of sequences of action actions in wedding
Work breakdown structure activity explain the content and objective of each activity. It has
all necessary tasks that perform when needed to order high demand of wedding ceremony.

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Although, there is demand for clearing some of activities. Family restaurant and the demands
for wedding is important to confirm and explain. After this next is to date checking. The date
for marriage 30th June should be confirmed as second week will for honeymoon.
Generally catering adds food and drinks both. In this situation, requirements of food
falls with dealing of managing restaurant. I need to choose food that the chef prepare at
restaurant. Though, for appetizers and pastry different catering to serve will be used. I am
responsible for searching good caterer and menu choosing for appetizers.
For visa issue, Only grooms and bride’s are inviting their friends by writing letters
from the foreign countries, this invitation will be sent by project manager.
Below mentioned is the work breakdown structure given in the figure: