Wedding Management Plan: Detailed Project Management Strategy

This project presents a comprehensive wedding management plan, meticulously designed to organize a wedding ceremony for Peggy Sue and Tony, with approximately 300 guests. The plan encompasses all critical aspects of event management, from defining project scope, objectives, and deliverables to creating a detailed work breakdown structure (WBS), establishing milestones, and addressing potential risks through a robust risk management strategy. It includes detailed procedural requirements, customer review processes, and cost budgeting. The project outlines key deliverables such as venue selection, guest lists, invitations, catering, and entertainment, while also addressing logistical elements like transportation and honeymoon arrangements. The WBS breaks down the project into manageable tasks, facilitating effective monitoring and control. A responsibility matrix is included to assign roles. The project further includes cost analysis and a qualitative risk analysis to anticipate and mitigate potential challenges. The project aims to deliver a successful and memorable wedding within the specified budget, time frame, and resource constraints.

Running head: WEDDING MANAGEMENT PLAN
Wedding management plan
Name of the student:
Name of the university:
Author note:

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Table of Contents
Introduction................................................................................................................................1
Scope..........................................................................................................................................2
Objectives...................................................................................................................................2
Deliverables................................................................................................................................3
Milestones..................................................................................................................................4
Limits and exclusions.................................................................................................................5
Procedural requirement..............................................................................................................5
Review with customers..............................................................................................................6
Work Breakdown structure........................................................................................................7
Work breakdown structure in the form of tasks.........................................................................7
Responsibility matrix...............................................................................................................11
Cost Budgeting.........................................................................................................................13
Risk Management.....................................................................................................................14
Risk identification....................................................................................................................15
Qualitative risk analysis...........................................................................................................16
Evaluation of projects..............................................................................................................18
..................................................................................................................................................20
References................................................................................................................................21

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Introduction
This project is to develop management plan, to organize wedding ceremony properly.
On 30th June wedding is planned. Peggy Sue bride and Tony bridegroom in this case are
making plan to invite about 300 families and including friends. Additionally mother of tony
is sponsoring in Italy for 2 weeks of honeymoon. This is my responsibility to organize all
events along with the wedding. This is completely based on real life so the information and
the resources cost must be generated by the help of consulting people that will construct well-
orchestrated and will make this event successful. Initially we need to start from availability of
people, capital working and skills that will the main resources and that must be considered as
first step to start.
Structure of this project will be as followed, defining the scope of project. This is
critical important of the project as this will takes the details of deliverables, finding
milestones and pressure, describing requirements of technical and more. Creating WBS
(Work breakdown structure) is the next step which makes easier to monitor and control by
dividing the project deliverables into manageable easy components (Work packages) (Project
management for Dummies 3rd edition, 2010). Components of WBS doesn’t show the
sequences. Critical path and project’s schedule of the project can be identified with the help
of network diagram and path of the project created (projectminds.com, 2016). Identifying the
people involved with number and giving the responsibilities and their role is very critical for
all projects. Forming responsibility matrix will be helpful in this case that will provide the
personnel requirement and detailed overview. Cost analysis will give the cost on the basis of
real life current price. It does not matter how good the planning is done of the project,
exceptions always occurs. For that reason there will be require plan for risk management. All
risks that are possible at this stage will be accessed there will be determined way for handling
errors. In the last, stakeholder analysis will give the outcomes and success of the project that

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will be analysed. In general, following accurate and covering sections and structure will give
the information about the each stages that what we are going to perform next.
Scope
Scope of the project gives the information in detailed of the steps that are necessary to
take for accomplishing successful project. Deliverables and the details of the process of
making deliverables are defined in this section (Project Management for Dummies 3rd edition,
2010). Below mentioned are the components that should be included in the scope of project.
 Project deliverables
 Constraints and exclusions
 Objectives
 Technical requirements
 Milestones
 Review with customer
Objectives
In order to deliver successful project for every business, Objectives and principles are
necessary to follow. For reaching specific outcome, setting sustainable is important, relevant
objectives and specific (Mar, 2016). Primary objective for our management team is to give
high-quality project for wedding of 300 guests in the stipulate budget, time and resources
availability. From the result of the diagram, date of the wedding on 30th June may get
scheduled. So, before this date it is important to complete all preparation. In the network
diagram duration of the project is estimate as 63 days. So we will spend 63 days on the whole
project to complete. Range of services are provided from our side to tailored the customers
need as project manager, For making Tony and Peggy Sue’s I have taken responsibilities to

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make it memorable. To reach the major objectives there are several interim that need to get in
order.
 Necessary reports along with the updated throughput is provided for the whole
project.
 All the possibilities of the project is created to reduce the risk effectiveness.
 Techniques and processes of people deal successfully.
Deliverables
Services is provided in series to the customer are deliverables that must be considered
as a main part for this project. List of deliverables key are mentioned below for the project:
a) Location of wedding ceremony suitable
b) Guest list
c) Invitations
d) Wedding date
e) Catering
f) Honeymoon
g) Photography and video
h) Music and entertainment
i) Visa issues
j) Hair and makeup
k) Bride and Groom’s outfits
l) Wedding scenario
m) Love story
n) Transportation
o) Wedding decoration and theme

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Further, the main sub-deliverables that are divided from the deliverables while making
WBS (Work breakdown structure).
Milestones
Towards a final objective milestones are important for monitoring that how the
project is progressing. In consequences, events are indicated by milestones, that describes the
next process by marking important. In the project scheduling they serve as starting and
ending signals of high deliverables. There are two ways to create milestones (Katcherovski,
2016):
a) For a particular objective the achievement of a single-day task is shown.
b) As a task of parent, all the interim other task that need to get objective of particular is
included.
The second method is employs by this project to construct milestones and makes easier
for controlling of the project schedule.
 Location booked –on 13th January
 Invitations sent –by 15th March
 Outfit of bride and groom ordered -1st March
 Cake ordered 10th of March, 2017
 Music and entertainment arranged -22nd February
 Transportation booked -16th of March
 Accommodation for guests booked 30th January
 Catering arranged -30th January
 Photography -7th April
 Honey week arranged – 1st February
 Venue decorated – 28th June

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 Visa for honeymoon -1st February
Limits and exclusions
On the project all the limitations gives all the constraints placed, while address items
are excluding, which are beyond the scope of project (PROJECT MANAGEMENT
PRACTCE 4TH Edition). If anything left which is not included in the management project it
should be given in the exclusions. While making schedule for the project, limitations may
complete with some delay for this project need to be taken for consideration. Without bound
and exclusions, manager of this project will choose to make his project on impractical
expectations. This project is not limited on budget, It minimizes the limitations and makes the
process easier that fall under budget specified. It is not required to consider for budget of
musicians, outfits and other programs related with entertainment.
Project exclusion
 Contact for marriage responsibility can be taken as exclusion for marriage registration
as this is not given in this project.
 Managing party for engagement
 Developing website for wedding
 Managing rings for wedding
 Approval wedding
Constraints of this project
 Large number of family request
 300 people invitations at most

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Procedural requirement
Procedural requirement is very important and needs to be define clearly to avoid any
problems for the wedding ceremony and the technical reliability of items has to be analysed
properly to ensure the performance level. To define technical requirement below mentioned
points need to be considered.
 Venue is capable of holding 300 people
 Lighting arrangement in the venue, Bride’s and groom’s monogram and
initials must be projected. Moreover, lightening for dance floor will be
counted in package.
 Speakers and microphone of professional level that must have good sound
quality.
 To give the presentation slide show (Love story) of glad couple there must be
one projector.
 Place for wedding gifts must be specific and predefined.
 Venue of the wedding should must be air conditioned system.
 Equipment for DJ and art of state level of sound equipment must be given for
playing background music.
 Parking system of car and parking attendant needed.
Review with customers
For any project the most important stage is the customer review. This will give the
appointment and discussion with the customer about the project proceeding. Peggy Sue and
Tony is from Dallas so there is chances to review of the project by having an direct meeting.
Report with Peggy Sue and Tony is done on a weekly basis. However need to keep having

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contact with their respective family by given date, then proceeding next step is possible.
Making adjustment should must be done on the requirement of bride and her groom’s wishes.
Work Breakdown structure
This is the main structure of the project that is used for deliverables of project to
divide into small and easier to manage in steps. There number of advantages of making this
work breakdown structure. Initially, this is helpful for managing project accurately. Next,
making WBS that allows me to easily arrange responsibility. Moreover, At the time of
explaining this project’s scope to the customers (Tony and Peggy Sue), this will make easier
for WBS (Brighthub Project Management, 2016). I start making WBS by finding deliverables
of this project and then dividing main deliverables into different components that will be
called as sub-deliverables. These are divided into separate smaller units while assigning
people for each of the section.
Work breakdown structure in the form of tasks
1.1 Site for wedding
1.1.1 Understanding gaps and meeting with restaurant management.
1.1.1 Analyzing any additional requirement needed for the restaurant
1.1.2 Finding whether the place of venue is giving security or not if any conflicts arises at
the time of wedding
1.1.3 Finding availability of the venue for 3 week which is planned.
1.2 Recipients
1.2.1 Making guest list
1.2.2 Selecting invitations
1.2.2.1 Deciding on architecture of invitations
1.2.2.2 Selecting proper content

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1.2.2.3 Printing of invitations
1.2.2.4 Delivering invitations
1.2.3 Looking for special requirement of guests (Child, handicapped and so)
1.2.4 Fixing people to welcome guest for the wedding ceremony
1.2.5 Guests hotel booking out of US
1.3 Designing
1.3.1 Designing the venue (tables, special equipment, theme, and entrance)
1.3.2 Designing stage (lighting and center units, flowers and table cloth)
1.3.3 Designing the wedding car
1.4 Transit
1.4.1 Shuttle and buss booking for the guest for going and coming from airport.
1.4.2 Booking uber or grab for guests coming from regions
1.5 Catering
1.5.1 Innovative cake design for recipients
1.5.2 Making advance for cake
1.5.3 Arranging dinner
1.5.4 Looking for wedding caterer who will serve appetizers and the pastry
1.5.5 Making decision on pastry and appetizers menue
1.5.6 Pre-select different number of beverages (Both alcoholic and non-alcoholic)
1.6 Arrangement
1.6.1 Selecting right saloon for bride’s makeup and hair
1.6.2 Reserving saloon for wedding
1.6.3 Ordering groom and bride’s outfit
1.6.4 Selecting bride’s dress and attire for the groom
1.6.5 Bridesmaids and groomsmen suitable attire choosing

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1.6.6 Arranging a good tailor and purchasing outfit for Bridesmaid’s and groomsmen
1.6.7 Arranging bride’s bouquet of a delicate
1.7 Entertainment and sound
1.7.1 Making plan for welcoming newlyweds with innovative idea for wedding party
1.7.2 Searching for hosts
1.7.3 Searching a good DJ and inviting
1.7.4 Ordering dancers and jokers
1.8 Media
1.8.1 Searching for photographer and video maker for the wedding
1.8.2 Finding out photos for their love story
1.8.3 Finding an video editor to make short film on their love story
1.9 Honeymoon Week
1.9.1 Searching in Italy
1.9.2 Reserving airlines ticket (ticket sponsored)
1.9.3 Reserving hotel room
1.9.4 Booking local transportation for airport
1.10 Visa problems
1.10.1 Inviting foreigner friends by writing letter
1.10.2 Sending letters to foreign friends
1.10.3 Tourist visa for honeymoon week applying
1.11 Making scenario for wedding that consist of sequences of action actions in wedding
Work breakdown structure activity explain the content and objective of each activity. It has
all necessary tasks that perform when needed to order high demand of wedding ceremony.
Although, there is demand for clarification of some activities. It is necessary to explain and
confirm the family restaurant and if it get all the demands of wedding. The next task will be

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checking the date. The wedding date 30th June should be firmed as second week will be on
honeymoon.
Generally catering adds food and beverages both. In this case, requirements for food
falls with management of restaurant. I need to choose food that the chef prepare at restaurant.
Though, for appetizers and pastry different catering to serve will be used. I am responsible
for searching good caterer and menu choosing for appetizers.
For visa issue, Only grooms and bride’s are inviting their friends by writing letters
from the foreign countries, this invitation will be sent by project manager.
Below mentioned is the work breakdown structure given in the diagram: