Week 8 Portfolio: Design and Apply Document Management and Governance

This student portfolio for Week 8 of the PPMP20013 unit focuses on document management and governance processes. The assignment investigates document management, which involves storing, managing, and tracking documents and electronic information, and governance, which establishes policies for monitoring project implementation. The portfolio covers key areas in IT governance such as alignment, value delivery, and performance measurement, as well as strategic management of relationships with external stakeholders. It also emphasizes the importance of leadership training within a governance framework. The document references several mandatory and optional readings, including Smith Chapters 12, 13 & 14, and other academic sources, to support the understanding of governance and its application in business development.

(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Week 8: Design and apply document management and governance processes.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
1. Investigate
document
management and
governance
The objective of this week’s topic is to investigate document management and
governance:
 Document management is used to store, manage as well as track of the
documents along with electronic images based information.
 Governance is establishment of the policies for monitoring the proper
implementation of project governing body. It is structure and process
designed to make sure about accountability and transparency into the
project.
 Both governance and documentation has different meanings but they have
similar purposes. It is important part for the information management.
Governance is strategic framework which is composed of standards and
metrics which hold accountable of individuals.
 The information assets are critical for the business.
Governance into the environment is required to understand the motivations
into significant stakeholders. It is required of independent mindset which
anticipates consequences and conflicts throughout the project lifecycle. Good
governance is operated with reporting of the status of project, which is coupled
with fixing of problems and openness with adverse outcomes.
The objective is to implement of operations on parallel runways to increase of
capacity of runway. There is larger increase into entire capacity which includes
of use of independent approaches for parallel and near-parallel runways.
Various mode of operations required for parallel instrument runways are:
 Mode 1: Independent parallel approaches
 Mode 2: Dependent parallel approaches
Lecture slides
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
2. Areas focused on
the governance
Governance is such a discipline which is required to manage all the
organizational aspects. It is considered as key part to the data management
strategy. The areas which are focused on the governance is included of:
 Quality of data
 Usability of data
 Integrity of data
 Security of data
 Preservation of data
The organizations are used of data more and it is required to govern an increase
into assets. There is greater requirement of data governance.
Lecture slides
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
3. The key areas into
the IT governance
The IT governance is provided of management as well as control across some of
the key areas such as:
Alignment: It provides of strategic direction to the business organization.
Value delivery: The IT organization is designed to drive of business value from
the governance structure.
Performance measurement: It is verified of strategic compliances such as
achievement of the strategic IT objectives.
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
4. Strategic
management of
relationships
Recognition of the external stakeholders are required part of the governance.
Strategic managing of the relationships with the external stakeholders is
required due to people those can place of higher value to ability of the business.
The corporate governance structure is required to incorporate to focus on the
internal stakeholders.
Building of the strategic relationships is required to ensure of long term success
into the business along with the profitability.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
5. Training into the
leadership is
required and
importance of the
governance
Training into leadership is an incremental approach which is developed of
capability of leadership. It is facilitated of implementation of the quality
improvement cycles.
This week is provided understanding of importance of the governance
framework to make sure that the arrangement of the governance is fit for
Lecture slides
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
framework purpose. The learning outcomes are governance framework, attributes of
effective framework, external elements of proposed framework and internal
elements of the framework.
References
Harmon, P. (2015). The scope and evolution of business process management. In Handbook on business process management 1 (pp. 37-80). Springer, Berlin,
Heidelberg.
Lohe, J., & Legner, C. (2014). Overcoming implementation challenges in enterprise architecture management: a design theory for architecture-driven IT
Management (ADRIMA). Information Systems and e-Business Management, 12(1), 101-137.
Rosemann, M., & vom Brocke, J. (2015). The six core elements of business process management. In Handbook on business process management 1 (pp. 105-
122). Springer Berlin Heidelberg.
Scarlett, L., & Boyd, J. (2015). Ecosystem services and resource management: institutional issues, challenges, and opportunities in the public
sector. Ecological Economics, 115, 3-10.
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
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