Meeting Report: Motivation Strategies for Wesfarmers Employees

This report provides a comprehensive overview of meeting management, focusing on the topic of employee motivation within the context of the company Wesfarmers. The report is structured around three assessments, each designed to evaluate different aspects of the meeting process. Assessment 1 covers meeting preparation, including selecting a topic, creating an organizational chart, completing a meeting requirement form, and developing a meeting preparation plan. Assessment 2 focuses on the execution of the meeting, including reviewing and completing the action plan, conducting the meeting (identifying a minute-taker, resolving issues, and taking notes), and gathering feedback through participation forms. Assessment 3 provides a reflection on the entire process, discussing the preparation, conduct, and follow-up of the meeting, including the role of the chairperson, stakeholder engagement, and strategies for improving workplace policies and procedures. The report highlights key objectives such as raising workplace standards, outlining labor rights, and promoting environmental policies. The author reflects on their role as a chairperson, the importance of employee participation, and the effectiveness of group discussions in identifying and solving workplace issues. The report concludes with a discussion on the benefits of the new policies and procedures discussed in the meeting.

Running head: MANAGE MEETING
Manage meeting
Name of Student
Name of University
Author Note

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Table of Contents
Assessment 1...................................................................................................................3
1. Selecting a meeting topic..........................................................................................3
2. Creating organisational chart....................................................................................3
3. Completing meeting requirement form......................................................................4
4. Completing meeting preparation plan.......................................................................8
Assessment 2...................................................................................................................9
Part-A............................................................................................................................9
1. Reviewing the action plan.........................................................................................9
2. Completing tasks of the action plan..........................................................................9
Part-B............................................................................................................................9
1. Conducting the meeting............................................................................................9
a. Identifying minute-taker.............................................................................................9
b. Resolving an issue and taking notes......................................................................10
2. Competing meeting evaluation participation form...................................................10
3. Competing minute-taker form.................................................................................12
Part-C......................................................................................................................... 13
1. Checking the minute-taker form..............................................................................13
2. Making corrections..................................................................................................14

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Assessment 3.................................................................................................................14
1. Reflection................................................................................................................14
a. Preparing the meeting.............................................................................................14
b. Conducting and following up meeting.....................................................................16
Reference.......................................................................................................................18

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Assessment 1
1. Selecting a meeting topic
According to James et al., (2016), in order to address important issues in an
organisation, it is necessary to conduct meetings. The meetings are important in order
to share thoughts, opinions and knowledge to the employees about the procedure and
the stature of an organisation. For the purpose of this research, the researcher has
taken into consideration the topic of motivation that can be used to encourage
employees to work in an efficient manner. The organisation taken for the research is
Wesfarmers.
2. Creating organisational chart

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Figure: Organisation chart of Wesfarmers
(Source: Wesfarmers.com.au, 2017)
The organisation chart of Wesfarmers shows that the CEO, Deputy CEO, Managing
Director, Board Chairman and the Directors need to conduct the meeting in order to
address the concept of motivation. The meeting needs to acknowledge the employees
and help them understand the concept of motivation.
3. Completing meeting requirement form
Meeting Requirements Form
Chairperson Michael Chaney
Department Human Resource
Meeting name Motivation of employees
Meeting details
Date 5th October
2017
Time 11:00 a.m
Location Conference
room
Budget AUD$2000
Meeting format
Purpose To address the concept of motivation among

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employees
Agenda Introduction
Lectures
Lunch
Conclusion
Participants
Employees
Internal External
Speakers CEO, guest speakers and reputed industrialists
Seating
arrangements
Seat numbers to be provided
Video or
teleconference
requirements
Projector required
Supporting materials

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Pre-reading Leaflet can be provided
Meeting
documentation
Documents about the agenda can be provided
Equipment
requirements
Proper projector and mike stand
Hospitality requirements
Catering
requirements
Buffet service for lunch
Accommodation
requirements
Not required
Other requirements
Special needs of
attendees
Any drinks or snacks

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Other
organisational
requirements for
conducting
meetings
Proper infrastructure of the organisation including
electricity
Applicable
conventions for
conducting
meetings
Cars for the benefit of the guests
Legal and ethical
requirements for
conducting
meetings
No biases and discrimination

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Other specific
requirements
The employees need to understand the concept in a
clear manner and take notes whenever required
4. Completing meeting preparation plan
Meeting preparation action plan
Meeting name: Motivation
Meeting date: 5th October 2017
Chairperson/
host:
Michael Chaney
Action required By whom By when
To ensure imparting the knowledge
of motivation among employees
The CEO
By the end of the
meeting session
To identify factors that motivate
employees
The Managing
Director
Within three
weeks

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To understand the grievances of the
employees
The Directors Within two weeks
Assessment 2
Part-A
1. Reviewing the action plan
After reviewing the action plan, it has been seen that all the tasks that were
required for the success of the meeting have been completed in a successful manner.
The requirements of the action plan have been fulfilled and the requirements specified
for the guests as well as the employees have been identified in an effective manner.
2. Completing tasks of the action plan
The action plan shows that every task has been completed successfully. There
are no tasks that either has been ignored or have been partially completed.
Part-B
1. Conducting the meeting
a. Identifying minute-taker
According to Clark (2015), a minute-taker is a person who plays the role of
recording the minutes of a meeting. A minute-taker notes the minutes and ensure that
every agenda of the meeting is fulfilled. In this case, the meeting taker was provided

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with a minute-taker form that contained details of the activities along with the goals and
objectives of the organisation for conducting this meeting.
b. Resolving an issue and taking notes
One issue from the meeting was that the employees were unable to remain
focused throughout the meeting. This may be because the meeting was more
theoretically based rather than practical oriented. The use of graphical images to
describe the concept of motivation could have helped in getting the full attention of the
employees. This issue was documented for future purpose.
2. Competing meeting evaluation participation form
Strongly Agree
Agree
Neutral
Disagree
Strongly
Disagree
The meeting started on time. 
The meeting purpose was
clear.

The chairperson kept
discussions focused on
achieving the purpose of the
meeting.

The chairperson maintained
control of the meeting


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throughout the duration.
The chairperson ensured all
participants were involved in
discussions.

The chairperson facilitated the
problem-solving activity to
resolve any issues.

The chairperson facilitated
decision-making to ensure
required decisions were made.

The meeting followed the
agenda.

The desired outcome of the
meeting was achieved.

The meeting concluded on
time.

General feedback regarding the way in which the meeting was
conducted: The meeting addressed every issue that may arise while
motivating employees. This agenda provided before the meeting was followed
systematically. The purpose of the meeting was clear and the contribution of