Analysis of Strategic Information System and ERP for Westpac Bank

This report provides a comprehensive analysis of the strategic information system for Westpac Bank, an Australian banking institution. It begins by defining key business processes within a bank, such as lending operations, customer accounting, and cash handling. The report then details the business requirements of Westpac, including the need for good personal and business credit, a larger asset base, and a solid business plan. Furthermore, it outlines the system requirements, encompassing both hardware (architecture, processing power, memory) and software (platform, web browser) prerequisites. The core of the report focuses on the selection of an Enterprise Resource Planning (ERP) system, with SAP being identified as the most suitable vendor. The advantages of SAP are thoroughly discussed. The report also covers the determination of three ways for utilizing technology, an evaluation of efficiency levels, and an examination of potential security risks and breaches, along with guidelines for mitigating these risks. The report concludes with a summary of findings and recommendations for Westpac Bank's strategic information system implementation.

Running head: STRATEGIC INFORMATION SYSTEM
Strategic Information System: Westpac Bank
Name of the Student
Name of the University
Author’s Note:

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Executive Summary
The main aim of this literature review is to select the suitable ERP/ AIS software and vendor
for the popular bank in Australia, known as the Westpac Bank. Moreover, this literature
review will be outlining on the entire concept of strategic information system for a banking
sector. ERP or enterprise resource planning is one of the most significant requirements in the
banking sector. It helps to integrate all the necessary business processes in a single business
process. Due to this type of integration, all of the business processes could be easily executed.
Since, a bank comprises of various important business processes, it is extremely vital to
integrate them properly. The most suitable ERP software vendor for Westpac Bank is SAP
software. There are various advantages of SAP and all of them are well explained here. Apart
from this, the business and the systems requirements are also provided for this particular
bank. Relevant details are provided in the literature review for all the above mentioned
scenarios.

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Table of Contents
Introduction................................................................................................................................3
Discussion..................................................................................................................................4
1. Defining Business Processes..............................................................................................4
2. Developing Business Requirements...................................................................................5
3. Determination of Systems Requirements...........................................................................7
4. Software and Vendor Selection..........................................................................................9
5. Determination of 3 ways for Utilizing Technology.........................................................11
6. Evaluation of Efficiency Level........................................................................................12
7. Examination of Potential Security Risks and Breaches...................................................12
8. Guidelines for Mitigating the Risks.................................................................................14
Conclusion................................................................................................................................14
References................................................................................................................................16

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Introduction
Strategic information systems (SIS) are information systems that are developed in
response to corporate business initiative. There are various business initiatives in any specific
business or organization (Laudon and Laudon 2016). All of them are required to be fulfilled
for making the organization successful and thus reaching the goals and objectives of the
company. This type of strategic information system is supposed to provide all kinds of
competitive advantages to that particular organization and thus making the business
absolutely popular and significant for all. This strategic information system subsequently
delivers any typical service or product in an extremely lower cost and focuses on a typical
market segment (Galliers and Leidner 2014). Another important advantage of the strategic
information system is that it helps the organization to become innovative by providing
innovation to the business operations and processes. Strategic information system or SIS is
the most important feature or characteristic for the field of information technology. The entire
categorizing, storing, processing and transferring of information are easily done with the help
of strategic information system (Pearlson, Saunders and Galletta 2016). ERP or enterprise
resource planning is the most effective and efficient method of integrating all the business
processes of any particular organization. It is thus termed as the integrated management of
the major business processes that is mediated by software.
The following report outlines a brief discussion on the most popular banks in
Australia known as the Westpac Bank. The report will be focusing on the ERP selection for
the bank for helping them in their business processes. This report will be covering a detailed
research on ERP for business processes, business requirements, systems requirements, vendor
selection, security risks, mitigation strategies and many more for the bank. Relevant details
will be providing regarding all the above mentioned points.

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Discussion
1. Defining Business Processes
A business process can be defined as the set of various connected tasks that search for
their end to deliver any specific product or service to the respective clients (Amrollahi,
Ghapanchi and Talaei-Khoei 2013). The business process can also be stated as the collection
of activities as well as tasks that would be helpful for any organization to achieve its goals
and objectives once completed. All the processes of any business are correlated amongst each
other and all of them have the same goal to make the business unique and successful in its
field. There is a sequence that is followed while executing the business processes or
activities. Any business process is often displayed through a flowchart for showing the
sequence of activities within it (Becker, Kugeler and Rosemann 2013). The most important
advantages of utilizing a business process are that the customer satisfaction is highly
improvised. Moreover, the agility to react over the several change and alterations in the
market is also improved.
There are three types of business operations (Van Der Aalst, La Rosa and Santoro
2016). They are the operational processes, which define the main processes and create the
preliminary value stream like order taking or manufacturing anything. The second type of
business processes is the management processes. These types of processes oversee the
operational processes by involving the corporate governance, employee oversight and
budgetary oversight (Meyer et al. 20130. The third type of processes is the supporting
processes that are responsible for supporting the major operational processes.
The Westpac Bank comprises of various significant business processes within its
systems. The several important business processes of this particular bank are given below:

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i) Lending Operations for Personal: They provide personal loans to the customers of
the bank (Rosemann and vom Brocke 2015).
ii) Lending Operations for Business: The second business process of Westpac Bank
is that they provide loans to any specific business or organization.
iii) Lending Operations for Security: The third important business process is that
they provide loans for security purposes. This type of operations is mainly given to any
organization (Bijan et al. 2013).
iv) Customer Accounting: The next important business process is the accounting of
the customers.
v) Cheque Processing: This is another important business process of the Westpac
Bank.
vi) Other Payments Processing: Other modes of payments are also processed in this
particular bank.
vii) Cash Handling: The liquid cash is handled by them and hence it is considered as
one of the most important business processes (Hoch and Dulebohn 2013).
viii) Account Maintenance: The accounts of the customers are also maintained by
them properly so that no problem occurs in case of the security of the money.
2. Developing Business Requirements
The business requirements can be defined as the various specifications that once
delivered, give value for describing the features of the system from the systems viewpoints.
The business requirement of any business is also termed as the StRS or stakeholder
requirements specification (Laudon and Laudon 2016). The various systems, products,

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processes and software are the proper methods that help to determine the procedure to
delivering, satisfying and finally meeting all the business requirements. These types of
requirements are often referred to or utilized for the proper development and procurement of
other systems or software.
There are three major reasons for acquiring the business requirements. They mainly
include understanding the several needs of the business, fulfilling the business output criteria
and satisfying the customers and other stakeholders (Amrollahi, Ghapanchi and Talaei-Khoei
2013). The business requirements should be high level for providing the high level products
or services. If the business requirements are of vague level, the products or services are
bound to be a major failure.
There are various business requirements of the Westpac Bank. The business
requirements of the Westpac Bank are as follows:
i) Good Personal Credit: This is the first and the foremost requirement for the
business of Westpac Bank. The personal credit is evaluated on the application of loan for the
business. The major face of their business is on the normal market (Pearlson, Saunders and
Galletta 2016). The character and the record of paying all the debts of the parent bank is the
significant reflection on their business. Since, the personal credit is better than the other
banks, Westpac Bank is considered as the most effective and important banks within entire
Australia and New Zealand.
ii) Good Business Credit: The second requirement of the business of Westpac Bank is
the better business credit. The moment the business starts its operation once in a year, the
business will be having the credit score that is associated with the legally incorporated name
as well as tax ID number (Galliers and Leidner 2014). The credit report shows each and every

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obligation and debt that are solely associated with the bank and also shows the records of
payments. Westpac Bank requires good credit for considering a good loan for the business.
iii) Larger Asset Base: The third important business requirement of the Westpac Bank
is the larger base of assets. The business loans are eventually secured against any specific
asset (Becker, Kugeler and Rosemann 2013). They have put their assets for the betterment of
their business by taking loans from the parent bank. This has helped them in acquiring the
business processes properly.
iv) Solid Business Plan: The fourth significant business requirement for the Westpac
Bank is solid business plan. The business plan eventually reflects all the estimated profits of
the business that is supposed to come in the next few years (Chiu et al. 2014). This type of
plan helps to obtain the finances of the organization subsequently and provides a predictable
rate of ROI for the capital. When the business grows, the business plan requires to be
changed and altered o a timely manner.
3. Determination of Systems Requirements
Each and every computer software requires specific components of hardware or any
other resources of software for being present on the computer system. All these prerequisites
are called the systems or computer requirements for any particular business (Bijan et al.
2013). These requirements are always utilized as the guidelines and are opposed to the basic
rules. There are basically two types of systems requirements; they are the minimum and the
recommended sets. With the high power of processing as well as resources in the newest
versions of the software, all the system requirements eventually tend in increasing over time
period. Another important definition of the systems requirements is that it provides all the
requirements that are subsequently to be fulfilled for designing any particular system or any

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sub system (Laplante 2017). Any business when starts its journey, has to maintain its systems
requirements for the betterment f their business operations or processes.
The bank deals with the customers and their money and hence the systems
requirements of any bank are extremely important for making the bank operations properly
working. There are various system requirements for the Westpac Bank. The several systems
requirements of this particular bank are as follows:
i) Hardware Requirements: The most basic set of requirements for hardware is
known as the HCL or hardware compatibility list (Rosemann and vom Brocke 2015). These
hardware requirements are needed for making the operating systems work for the bank. The
several hardware requirements of Westpac Bank are given below:
a) Architecture: Every computer operating system is eventually designed for the
specific architectures of computer. Most of the applications of software are restricted to the
specific operating systems that are running on the computer architectures (Antero 2015). If
the architecture will be absent, the operating system will not be working.
b) Processing Power: The central processing unit or CPU should have a basic
processing power for making the systems work on it. Moreover, the clock speed of the CPU
also defines the processing power.
c) Memory: The random access memory or RAM of the computer system is the next
hardware requirement for the bank (Ram, Corkindale and Wu 2013). It stores the confidential
information and data and the requirements are checked with the operating system and
applications.
ii) Software Requirements: The second type of systems requirements is the
requirement of software. It defines all the prerequisites that are installed on the system for

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providing proper functions to the system. The various software requirements for the Westpac
Bank are given below:
a) Platform: The computing platform is the most important requirement and provides
a type of framework for the software (Kasemsap 2015). Operating systems are the
requirements of software requirements.
b) Web Browser: The web applications and the software that is dependent on the
technology of Internet. The default browser is utilized in this case.
4. Software and Vendor Selection
The enterprise resource planning or ERP software or the vendor for the betterment of
the Westpac Bank is SAP (Leon 2014). It is one of the most important vendors of ERP and
for the applications of any organization. The bank’s ERP system eventually will be allowing
them to run their business operations like sales, accounting, production, finance as well as
human resources in a significant integrated environment. This type of integration is
responsible for the flow of information form one of the component of SAP to the next
without even the requirement for any type of redundant entry of data and thus helping to
enforce the legal, finance related and processing controls (Shaul and Tauber 2013). The other
important advantage of SAP for the organization of Westpac Bank includes effective
utilization of resources like capacity of production, capacity of machines and even
manpower.
The various advantages or benefits of the SAP within the organization of Westpac
Bank are as follows:

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i) Competition: SAP would be useful for the organization as it would be enhancing
the competition of the organization (Sustainment 2014). It provides competitive advantages
to the organization.
ii) Efficiency: The ERP software also helps to eliminate the repetitive business
processes and reducing the requirement of entering information manually. The business
processes are also streamlined with this software.
iii) Collaboration: The third significant advantage that the organization would be
getting from the SAP software is easy collaboration (Hoch and Dulebohn 2013). It helps to
collaborate amongst all the departments that function separately. The data is centralized with
this SAP software.
iv) Cost Savings: SAP software is extremely cost effective and does not incur huge
costs.
v) Scalability and Flexibility: The next significant advantage of the SAP software is
its scalability and flexibility (Tarhini, Ammar and Tarhini 2015). The structured ERP systems
enable amendments of new users and thus it is extremely flexible.
vi) Integrated Information: The next significant advantage of the SAP software for
the organization of Westpac Bank is the information integration. It helps to integrate the
information properly and thus the CRM software is also integrated with ERP.
vii) Process Streamlining: The operations of the business of Westpac Bank are
extremely complex (Nofal and Yusof 2013). All these processes are required to be
streamlined. With the help of the SAP software all these processes could be easily
streamlined.

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viii) Customer Service: The customers are the most important factors of any specific
bank. With the presence of SAP software, the organization of Westpac Bank would be able to
provide high quality of customer services (Chofreh et al. 2014).
Thus, the most suitable software for the ANZ should be SAP vendor.
5. Determination of 3 ways for Utilizing Technology
The 3 distinct ways for utilizing the technology of SAP within the Westpac Bank for
the purpose of improving their business efficiencies are as follows:
i) Increasing Productivity: The first and the foremost way to utilize the SAP
enterprise resource planning software within the business processes of Westpac Bank is the
incrementing productivity (Matende and Ogao 2013). SAP helps to take care of the diverse
functionalities of the bank like sales, purchasing, finance, human resources and many more
into one single function. This helps to reduce the complexities and thus the productivity of
the bank is increased in a high level.
ii) Improving Efficiency: The second way to utilize or use the software of SAP
enterprise resource planning is to improve the overall efficiency of the business (Seo 2013).
A bank requires various business processes within it and hence they are required to be
absolutely and extremely efficient and effective. With the help of the SAP enterprise resource
planning software the chances of inefficiency is reduced to a greater level and hence it is
widely accepted in all over the world (Zeng and Skibniewski 2013). The business data is
stored with this software and thus reducing the complexity of the maintenance of data
manually.
iii) Improving Decision Making: The third way is to improve the decision making
process by the SAP ERP software. The entire process of decision making is extremely easy