Project Management Plan for Oracle Database Implementation at Westpac

Desklib provides past papers and solved assignments. This report analyzes Westpac Bank's Oracle database implementation.

MGT8022 – Project Based Management
Assignment – 2
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Executive Summary
This report is based on the Westpac Banking Corporation to implement the Oracle database in
the entire organization. This report has critically evaluated different elements of the project
management plan. In this project, different kinds of literature are reviewed which are based on
the project management plan. It is identified that an effective project management plan is based
on the project requirements. It is analyzed that project management planning supports to manage
quality, communication and time management project.
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Table of Contents
Introduction......................................................................................................................................4
Project background..........................................................................................................................5
The content of PMP.........................................................................................................................6
Project schedule management......................................................................................................6
Project Scope Management.........................................................................................................7
Project Cost Management............................................................................................................8
Quality Management of the Project.............................................................................................9
Risk Management of the project................................................................................................11
Communication management....................................................................................................12
Conclusion.....................................................................................................................................13
Recommendations..........................................................................................................................14
References......................................................................................................................................15
Appendices....................................................................................................................................17
Project management plan...........................................................................................................17
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Introduction
In order to execute the complete project in an effective & efficient manner, the business
organization is required to implement the appropriate & suitable project management plan. With
the implementation of this effective plan, all the necessary activities & tasks can be enhanced in
a better way. All the planned activities & tasks can be executed very properly with the help of
“distribution of subtask”. In order to enhance the tasks & organizational operations, it is the duty
& responsibility of the project manager to get the things done in an effective manner. The
complete report is about the “project management plan” of the Australian Bank “Westpac” and
the effective system of “oracle database”. The effective system of “oracle database” will be
launched by the Australian “Westpac Bank” in order to transfer the funds in an easy manner.
This system also enhances the “advancement of techniques” for enhancing the increased profit
generation ability of the Australian Bank.
The complete process of “oracle database” is being analysed & examined in the complete report
in order to eliminate the error-prone management of manual data. The critical analysis is being
analyzed of the process of “project management plan”. The effective evaluation & the schedule
of the overall project will also be determined & discussed with the help of this effective system
(Kerzner&Kerzner, 2017). The suitable conclusion is also being specified considering all the
relevant aspects of the overall project. Also, the effective & appropriate recommendations are
being included under it for resolving the shortcomings in the project.
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Project background
The effective project or the process of “oracle database” is being launched & developed by the
Australian Bank of Westpac. The “Oracle Database” is being used commonly in order to run the
online transactions, the effective process of warehousing & the other mixed workloads of the
database. The main purpose for launching this system of Oracle database is to enable the users to
directly or quickly access the data objects as because the system has its own component of the
network which allows & enables the enhancement of strong communication across different
networks (Heldman, 2018). The owner of the implemented project is the “Westpac Group”
which delivers the effective services of banking to all the people living in Australia & also the
foreign people. The “oracle database” which is completely “scalable relational database
architecture” is being utilized by the maximum number of global enterprises.
The architecture of the Oracle database has been split in between the logical & the physical
aspect. According to this effective structure, the location of the data is irrelevant for all the large
scale computing distributors, which is also called the “grid computing”. This database enables or
allows the “robust system” in order to devise as because there is not the single point at which the
Oracle database can come down to the failure. The complete project of implementing the “oracle
database” is completely based upon the needs & requirements of the Westpac Australian Bank.
This effective technology can be delivered & offered in relation to the effective & efficient
software to all its existing as well as the potential customers (Kerzner, 2017). The project will
cover the trending needs & the overall application of the Westpac Group for enhancing the
development & successful execution of the project.
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The content of PMP
Project management contains its significance in taking the project in the right direction by
managing the project tasks and sub-tasks. Project management is a set of principles which is used
to take the project in the right way for attaining its objectives and targets. The project
management books of knowledge contain different project management practices and activities
which are used in the project for implementing it in a better manner. It is required and significant
to select the project management techniques and practices according to the requirements of the
project.
Project schedule management
Project’s essential activities are divided into the project schedule so that the scheduling of the
project can be implemented properly. Through scheduling, the division of task can be done
effectively and the duration of each project is also defined. Managers have the great challenge of
projects schedule execution and creation on time. Effective consideration is not given by the
project managers due to which the project’s negative attribute is proclaimed. Poor time
management strategy and project scheduling result in missing the deadline for the project. Proper
schedule of the project is important to be created by the project managers so that the operation
can be done in an effective manner and on right time (Clarke, 2012). For the proper execution of
tasks, managers are required to create a project schedule in advance. Different milestones rea
included in this, the accomplishment of which on time is very essential. Hence, various activities
are required to be undertaken by the project managers for the timely completion of the project.
For the effective management of project following list of elements should be undertaken while
preparing for schedule-
 Activities identification
 Sequencing for each activity
 Required resources determination for the project
 The time duration for completing each activity
 Scheduled work
 Process controlling
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 Activities monitoring
Project manager of Westpac Bank, for the effective management of the project, is needed to
undertake this section into the account. It will be helpful managing differences and deviations in
a project and completion of it on time. With the help of this, supervision of the project on time
and accomplishment of the desired outcome is achieved. Supervision of the project should be
exercised by the Westpac Bank project manager and for this; he should have enough knowledge
of this area (Yaghootkar, K., & Gil, N. 2012).
Project Scope Management
Scope documentation is significant for the effective execution of the project and reducing the
failure chances. The project manager should work on the scope management so that the work is
done in the suitable and right direction (Kononenko, et. al., 2012). Understanding of final
outcome and deliverables are important for a team. This identification of scope by the project
manager and team is essential for the effective facilitation of work and operations. By this
process, the team members are assisted in determining and accomplishing the desired outcome
for achieving the goals and targets with stakeholder’s definition from the project. As per Varajao,
et. al., 2017, for the proper guidance to the team by the project managers, identification of scope
management is important for the team.
Successful project’s chances are maximized with the help of scope identification. Milestones are
included in the scope of the project for the effective and efficient determination of the outcome.
Understanding and determination of process involved in process of project scope management;
has to be done by the project manager-
 Stakeholder’s information should be documented by the project manager. The
requirements of all the stakeholders of the project will be included in this section so that
proper execution can be done in the desired manner.
 Scope analyses are another factor which project manager should undertake. Project’s
detailed description is included in this document and process through which the essential
ingredients are determined from it. The final outcome of the project can be understood by
the team members with the help of this section.
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 Work break down structure help in maximizing the scope of the project and
accomplishing it properly. The project is divided into various smaller sections in WBS so
that the better and effective anticipation of outcome can be done.
 Stakeholder’s approval is taken by the managers for the successful project. Stakeholder’s
expectations are also included in the project.
Project manager of Westpac bank has found that Oracle database will be helpful for the
company for managing their data of the company. Thus, they undertake and understand all
the stakeholders’ expectations and information like security from this database,
confidentiality of data, etc. division of work will be done by the project managers into
different activities like coding of system, market research, more authentication, etc. this
section will help the company in the successful managing of the project without any failure
(Wearne,2014).
Project Cost Management
The major and crucial challenge for the business is the cost management which needs effective
and critical understanding. The wide difference is created between the success and failure of the
project due to this cost management. Thus, the association of cost is with the budget which the
manager of the company needs to understand for the effective incorporation of activities. It is
essential for the project managers to determine the projected abandon due to constraints in
business. The project manager should do his work within the budget so that the project is
completed in a suitable manner (Hwang, 2012).
Creation of budget by the project managers is considered to be the hard task for them which
determine further the effective and positive outcome. The saving of cost and financial resources
by the project manager is considered to be successful and who uses his skills with the optimum
utilization of the financials. The art of cost management e4ffectiveness needs to be learned by
the project manager for the successful project. There are three aspects to be undertaken by the
project manager who are involved in the procedure of project cost management-
 Cost identification
 Budget evaluation
 Cost control
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Budget’s clear and critical understanding is helpful in completing the project in a defined budget.
From the very starting point, only the focus of cost manager should be on budget and cost
management (Smith, 2014). Proper recoding of spending is significant to be maintained by the
project manager and for this the clear determination of the project is important. Westpac Bank
project manager has to consider this so that Oracle Database is introduced in the company with
the defined and planned budget only. The project can be done at the right time and the desired
outcome can also be determined with the help of the budget. The cost of this project would be
$175000 Australian dollars. The budget division will be as follows-
Factors Investment of money in
Australian Dollar ($)
Rank
Workers $ 25000 3
Wi-fi $ 15000 1
System $ 15000 2
Oracle Database software $ 25000 4
Testers $ 15000 5
Coders $ 20000 6
Risk analysts $ 25000 7
Electricity $ 35000 8
This budget is essential for the project manager to follow. This will enable to complete the
project on time and within the budget.
Quality Management of the Project
Quality management refers to the management of the quality of the project so that it can attract
more customers and helps in increasing revenues of the Westpac. The quality management is the
process conducted by the quality manager of the company who has experience in checking and
conducting an inspection of the quality. The quality of the project helps in satisfying the clients
of the Westpac without any defects and deviations. It is the duty and responsibility of the project
manager and quality manager to improve the quality so as to increase and enhance the success of
the project and satisfaction to the customers and clients. The project’s quality can be determined
by the knowledgeable, skilled, and talented employees of the company. In order to attain the
project of higher quality, the project manager at first shall determine the requirements and needs
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of the customers. So, in order to understand the customers’ requirements, the manager shall
analyze the problems and challenges faced by the clients, and they should find effective solutions
to resolve the challenges. The requirements shall be assessed by the project manager in advance
(Lock, 2017).
The management of quality is an important factor because it helps the project manager and
business in the maximization of the experience and providing a level of satisfaction. Therefore,
in order to maintain, manage, and enhance the quality level, the quality manager and the project
manager shall create and form a prototype. In order to assure high quality, the project manager
should create and develop a framework at an initial stage and provide it to its customers. The
prototype is used to identify the differences and variances so that modifications can be made in
final products. Following are the aspects which help in determining the quality of the project:
1) Following the schedule in a proper manner.
2) Identification of the expectations of the stakeholders.
3) Preparation of the budget.
4) Determining the needs of the customers.
5) Collection of the feedbacks.
6) Using an approach in order to maintain the quality standards.
All the above aspects are used to produce products of higher quality and have an impact in
controlling the project and making optimum utilization of the resources. It is the duty of the
project manager to put under a single section all the documents and give them to the team. Then,
team members will analyze the document and manage their performance level. Westpac Bank’s
project manager should maintain the standard and produce quality products.
The project manager of Westpac Banking Corporation can adopt several frameworks and
approaches such as quality management, ISO9000 principles of quality management, etc. These
are the approaches that must be taken into consideration by the project manager to maintain the
quality standards (Hornstein, 2015). This leads to an increase in trust and helps in the
maximization of the clients’ experience. Customers will then be able to make online payments
through voice. It will help in gaining competitive advantage to Westpac Bank.
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Risk Management of the project
All the projects have certain kind of risks associated with it which lead to creating a difference in
the undertaking of the project. Most of the risks of the project occur because of the
inappropriation in the work management and due to unequal task and activities distribution. The
project manager thinks that the management of the project is not an easy task and project
manager shall assess all the risks which can be associated with the project. It is important for the
manager to determine the risks in advance as it helps in attaining the goals of the banks in an
efficient manner. It is the responsibility of the project manager to minimize the risks associated
with the project with the use of a proactive approach. Many times, the project manager of the
Westpac Bank Corporation faced several types of problems and considers them as businesses’
minor issues. These problems if not taken seriously create major trouble by becoming big
mistakes for the business and thus reduce the project’s capability to remain appropriate, efficient
and effective. The manager of the project who does not take into consideration the risks
associated with the project and ignores all the minor risk transforms into the major risks and
outlines the project as a failure in near future. In order to control such failure, the project
manager should take corrective steps to mitigate the risks (Cleden, 2017). There are various
factors which shall be determined by the manager in order to control the risks. These are:
1) The plan to manage the risk and documentation so as to ensure that things are in the right
direction.
2) Analysing and identifying the risks involved in the project.
3) With the support of the quantitative and qualitative analysis of risk, a risk assessment
shall be done.
4) Creation and developing of the responses of the risks.
5) Monitoring of the risks.
6) Controlling the risks involved in the project.
The Westpac Bank Corporation’s project manager shall consider all the risks major or minor in a
proper manner, identify and analyze all the problems associated with the risk and take corrective
measures in order to solve these problems. The project manager should have experience and
analyze the risks effectively by using his best understanding. This will help in maximizing of the
project’s efficacy and result in the success of the project. The identification of the risk and taking
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measures to reduce such risk is an important phase of any project development and the success of
the project lies on this stage. Therefore, it is vital on the part of the project manager to develop
and form a risk management plan in order to manage the risks and harms associated with the
project (Xing, 2017).
Communication management
According to Al-Mayahi, et. al., (2018), communication is the core factor in the project
management which supports engaged employees in the project to manage the workings and
process accordingly. It is significant to manage the communication and flow of information in
the project to avoid ambiguity in the project. It is essential to manage the transparency in the
communication in the project which supports to execute activities in a determined manner. The
project manager works to manage the flow of information in the project by determining the
specific path and channels in the project regarding communication.
As per the view of Muszyńska, (2018), the proper communication channel is significant for the
organization to manage the fluency in the information. It is essential for the companies which are
using the project management techniques to use the process of communication in the
organizations. Effective communication supports to clarify the doubts and manage the flow of
information in the projects. Communication planning is significant for the project to engage the
stakeholders in the project communication process. The effective communication process and
planning helps to manage information distribution in the whole project and clarify the doubts.
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