WHS Management System Report for Grow Management Consultants

This report presents an assessment of the WHS management system for Grow Management Consultants, evaluating various aspects such as the WHS policy, responsibilities, consultation processes, training, procedures, contractor management, performance indicators, risk management, inspections, incident reporting, injury management, document control, performance review, auditing, and continuous improvement. The report highlights areas of strength, such as the existing WHS policy, and identifies areas needing improvement, including the need for formal contractor management procedures, the development of performance indicators, and the implementation of a comprehensive injury management system. Recommendations are provided for each area, including actions such as developing a WHS training needs analysis, establishing formal procedures for contractors, conducting regular WHS audits, and implementing procedures for continuous improvement. The report emphasizes the importance of management implementing these recommendations to enhance the overall effectiveness of the WHS management system and move towards a proactive approach to workplace safety.

WHS report 1
Assessment 4 q. 1
Report on WHS management System for Grow Management Consultants.
The following report was given after the evaluation of the WHS management System for
Grow Management Consultants and recommendations made.
Data Evaluation-
Performance Matrix
Recommendations
WHS Policy
 The WHS policy
was developed in
consultation with
staff and defines
objectives and
responsibilities.
 The WHS policy is
available on the
Staff Intranet
The WHS policy has been
signed off by the CEO
Satisfactory
Performance
- The staff too to
assign the policy
and swear to abide
by it
- Staff to be educated
on how to report
incidents
WHS responsibilities
 Responsibilities for
WHS included in
policy and
procedure.
Satisfactory
Performance
- WHS
responsibilities to be
periodically
reviewed to make
sure they meet
organisational &
legal requirements
- Senior management
performance to be
assessed against
their WHS
responsibilities
WHS consultation
 WHS is usually
considered within
staff meetings.
Good performance - WHS consultation
processes to be
periodically
reviewed to make
sure they are
meeting workplace
needs & legal
requirements
- Consultation

WHS report 2
Statements to be
displayed
WHS Training
 WHS Induction and
training session held
on introduction of
new WHS Policy
and Procedure.
 Induction records
kept.
Satisfactory
Performance
- Staff to do WHS
training needs
analysis
- An annual training
plan to be developed
and implemented
- Training is
appropriately
resourced
WHS Procedures
 WHS Policy and
Procedure in place
Good performance - Procedures to be
made available
electronically
- Procedures to be
reviewed to assess
their effectiveness
Contractor Management
 No formal WHS
procedures in place.
The company does
use contractors.
Minimal performance - Formal procedures
to be developed
immediately
- Contractors to
accept the
procedures before
being awarded
contracts.
WHS Performance
Indicators
 WHS policy and
procedures includes
overall goals of
WHS.
Satisfactory
performance
- Performance
indicators should be
developed
- Performance to be
reviewed every six
months
Risk management
processes
 Clear procedures for
risk management
with responsibilities
Satisfactory
performance
- Outcome of reviews
to be reported to
senior management
& the WHS
committee if

WHS report 3
identified. applicable or to all
staff in general
- Risk management
procedures to be
reviewed to make
sure they continue to
be effective
WHS inspections
 Each staff member
carries out
inspections as
required.
System Performance - Inspection
procedures to be
reviewed to make
sure they continue to
be effective
- Outcomes from
inspections should
be reviewed to
identify weaknesses
in workplace
procedures &
practice
Incident Report/Emergency
Response
 Incident form on
intranet.
 Most incidents
reported.
Satisfactory
Performance
- Ensure every holder
has access to the
intranet at any one
time,
- Emergency response
to include those
working at home.
Injury Management/Return
to Work
 Nothing in place
currently
Minimal Performance - Insurance policy to
be introduced,
- Protective gear to be
purchased for thise
doing manual tasks.
WHS Document Control
 WHS policies and
procedures and
forms are kept in
central location
 WHS documents
have version control
and are dated
Good performance
Performance
- An automated
(computerized)
documentation to be
developed.
- These to be made
available to all
employees for easy
accesss.

WHS report 4
 Organisation has an
overall record
keeping policy and
procedure
WHS Performance Review
 Little analysis of
WHS performance
measures
Minimum
Performance
- A timeline for
performance review
to be developed.
- Performance
indicators to be
created.
WHS Auditing
 No WHS audits
Minimal performance - Audit to be done
immediately
- WHS auditing to be
done every six
months
- Scope of audit to
cover entire WHS
management system.
WHS Continuous
Improvement
 No procedures in
place for WHS
continuous
improvement
Minimal Performance - Procedures should
be put in place to
ensure continued
improvement.
- Proper
documentation to
help determine the
level of
improvement.
- Company should
change strategy
from managing
problems after they
happen and be pro-
active.
It is important that the management implements the above recommendations if the WHS
management system is to be improved.