Comprehensive WHS Policy Implementation Plan for Pitstop Pty Ltd

This report provides a detailed analysis of the development and implementation of a Work Health and Safety (WHS) policy at Pitstop Pty Ltd. It begins with an initial review of the company, highlighting the need for a WHS officer and a robust risk management procedure. The report summarizes stakeholder consultation meetings, focusing on concerns such as fuel spills and lack of training. It supports the WHS proposal by referencing Victorian and NSW legal frameworks and relevant WHS management standards. The report includes a draft WHS policy outlining goals and responsibilities for both management and workers, incorporating changes based on stakeholder feedback. Furthermore, it details the planning and implementation of WHSMS elements, including risk assessment and control procedures, and proposes adjustments to the implementation plan based on budget and time constraints. The document emphasizes the importance of employee training, communication, and the provision of protective gear to mitigate risks and ensure a safe working environment at Pitstop Pty Ltd. Desklib provides access to similar solved assignments and study tools for students.

Running head: LEADERSHIP AND MANAGEMENT
Leadership and Management
Name of Student
Name of University
Author Note

1
LEADERSHIP AND MANAGEMENT
Table of Contents
Support and facilitate implementation and development of WHS policy..................................2
2. Conducting initial review of the Pitstop Pty Ltd................................................................2
3. Reviewing summaries of consultation meetings................................................................2
4. Supporting the proposal......................................................................................................2
5. Developing a draft WHS policy.........................................................................................3
6. Developing outline of core elements..................................................................................4
2. Incorporating changes in WHS policy draft.......................................................................4
Develop WHS plan and implement............................................................................................5
1. Planning to implement WHSMS elements.........................................................................5
2. Requirements of WHS plan................................................................................................5
4. Developing outcomes of consultation................................................................................5
5. Developing risk assessment and control procedure............................................................6
6. Developing implementation plan.......................................................................................6
9. Making adjustments to implementation plan.....................................................................7
Bibliography...............................................................................................................................8

2
LEADERSHIP AND MANAGEMENT
Support and facilitate implementation and development of WHS policy
2. Conducting initial review of the Pitstop Pty Ltd
a. Based on the organisational structure of Pitstop Pty Ltd, it can be said that the
company requires a work health and safety officer.
b. The responsibilities and accountabilities for WHS manager includes understanding
the work health policy of the organisation and proposing strategies for its development
c. The WHS risk management and procedure needs to be focused on the safety of the
employees and the manner in which Pitstop Pty Ltd can achieve it. This includes
understanding the risks that can be involved in the performance of the organisation
d. Documenting and record keeping requirements include strategies that are related to
the implementation of the WHS policies and the records of the employees
e. The training need for the employees is aimed at developing the skills of the
employees based on implementing the WHS policies. The learning capacity of the employees
needs to be developed so that they can understand the WHS policies in details
3. Reviewing summaries of consultation meetings
As per the meeting undertaken with the stakeholders, the concern is mainly on the
fuels spills that may have catastrophic consequences for the environment. At the same time,
lack of training is also a concern for the stakeholders.
4. Supporting the proposal
a. Victorian WHS legal framework consist of maintaining any type of occupational
hazards that are associated with workplace policies. The compensation system of the
employees is a major concern for the Victorian Government (Potter et al. 2017)

3
LEADERSHIP AND MANAGEMENT
b. The NSW WHS consists of two acts that include Work Health and Safety Act 2011
and the Work Health and Safety Regulation Act of 2017. This provides compliance of the
safety of the workers so that they can work in a proper environment.
c. The relevant standards of WHS management include Dangerous Substances Act
2004, Scaffolding and Lifts Act 1912 and Machinery Act 1949 (Donham and Thelin 2016).
The risk management and record keeping is done based on the legal rules proposed in the
standards.
5. Developing a draft WHS policy
Goals:
The policy shows that commitment towards the health and safety of the employees working
in Pitstop Pty Ltd
It aims to remove or reduce the risks that may threaten the welfare of the workers
It aims to ensure that the work is done safely
Responsibilities:
Management is responsible for providing and maintaining:
 A safe working environment
 Safe systems of work
 Plant and substances in safe condition
Workers are responsible for:
 Ensuring personal health and safety
 Comply with any reasonable directions
Table 1: WHS Policy
(Source: Created by author)

4
LEADERSHIP AND MANAGEMENT
6. Developing outline of core elements
a. The concern of Amanda Kaising can be mitigated by ensuring that health and
safety problems of the workers are maintained by providing them with protective gears while
undertaking dangerous tasks.
b. The concern raised by Pat Lee can be based on the importance of communication
and impart training to the workers so that they can understand the importance of WHS
policies and procedures.
2. Incorporating changes in WHS policy draft
The changes that can be drafted in the WHS policy draft include providing more
responsibility to the workers.
Goals:
The policy shows that commitment towards the health and safety of the employees working
in Pitstop Pty Ltd
It aims to remove or reduce the risks that may threaten the welfare of the workers
It aims to ensure that the work is done safely
Responsibilities:
Management is responsible for providing and maintaining:
 A safe working environment
 Safe systems of work
 Plant and substances in safe condition
Workers are responsible for:
 Ensuring personal health and safety
 Comply with any reasonable directions
 Ensure that workers always maintain safety practises within the premise of the

5
LEADERSHIP AND MANAGEMENT
organisation
 Workers need to check the equipments before using it
Table 2: Revised WHS Policy
(Source: Created by author)
Develop WHS plan and implement
1. Planning to implement WHSMS elements
The WHSMS elements that are needed to be involved include improving the skills of
the employees so that policies related to the WHSMS can be adopted properly. Elements such
as protective gears need to be incorporated so that the employees may feel safe.
2. Requirements of WHS plan
The hazards that need to be controlled are the spilling of the oil and fuels or the
combustion of the fuels. This can be controlled by ensuring that the oil and fuels are stored in
safe cans and flammable items are not placed near it (Pirzadeh and Lingard 2017). The
performance monitoring system can be based on the contribution made by the employees and
the implementation need to be done based on the immediate requirement of safety concerns.
4. Developing outcomes of consultation
The outcomes of the consultation are that, it is necessary to ensure that the storage
facilities are maintained properly so that accidents do not take place in the organisation. The
risks related to the WHS policies need to address the possible consequences of the
employees.
5. Developing risk assessment and control procedure
Risk assessment and control procedure need to be done based on the safety of the
employees. The employees need to understand the risks that they may have to face while

6
LEADERSHIP AND MANAGEMENT
continuing to work in the organisation and the control procedure can be that employees need
to be well acquitted with the safety procedures such as wearing protective gears and checking
all the equipments before using it (Waterson 2016).
6. Developing implementation plan
The implementation of the WHS policy includes:
a. Policy need to be drafted that employees can understand the importance of work
health and policy in organisations
The training to the employees needs to be provided based on mitigating the risks such as
spill of fuels
Safety audits of the company need to comply with meeting the standards of the risks and
its assessment in the organisation
b. The responsibilities and accountabilities need to be divided among the managers
and employees that is employees need to understand the use of the safety equipments while
the managers need to promote the use of the equipments
c. The timeline for meeting the target need to be set within 2 months
d. The target of the implementation process is the safety of the employees
e. The training and purchase of resources may cost about $20,000
f. The areas of integration with management system includes the financial capacity of
the company
9. Making adjustments to implementation plan
Adjustments to the implementation plan can be made on the budget and time required
for its completion. For example, budget can be reduced from $20,000 to $15,000 by cutting

7
LEADERSHIP AND MANAGEMENT
extra training required for the people. At the same time, the time taken can be reduced to 1
month by engaging enough labour to work on the implementation of the plan.

8
LEADERSHIP AND MANAGEMENT
Bibliography
Cooklin, A., Joss, N., Husser, E. and Oldenburg, B., 2017. Integrated approaches to
occupational health and safety: a systematic review. American journal of health promotion,
31(5), pp.401-412.
Donham, K.J. and Thelin, A., 2016. Agricultural Medicine: Rural Occupational and
Environmental Health, Safety, and Prevention. John Wiley & Sons.
Haas, E.J. and Yorio, P., 2016. Exploring the state of health and safety management system
performance measurement in mining organizations. Safety science, 83, pp.48-58.
Pirzadeh, P. and Lingard, H., 2017. Understanding the dynamics of construction decision
making and the impact on work health and safety. Journal of Management in Engineering,
33(5), p.05017003.
Potter, R.E., Dollard, M.F., Owen, M.S., O'Keeffe, V., Bailey, T. and Leka, S., 2017.
Assessing a national work health and safety policy intervention using the psychosocial safety
climate framework. Safety science, 100, pp.91-102.
Singh, H. and Sittig, D.F., 2016. Measuring and improving patient safety through health
information technology: The Health IT Safety Framework. BMJ Qual Saf, 25(4), pp.226-232.
Tompa, E., Kalcevich, C., Foley, M., McLeod, C., Hogg‐Johnson, S., Cullen, K.,
MacEachen, E., Mahood, Q. and Irvin, E., 2016. A systematic literature review of the
effectiveness of occupational health and safety regulatory enforcement. American journal of
industrial medicine, 59(11), pp.919-933.
Waterson, P., 2016. Bridging the gap between research, policy and practice in health and
safety. Policy and Practice in Health and Safety, 14(2), pp.97-98.
Wilson, J.R. and Sharples, S. eds., 2015. Evaluation of human work. CRC press.

9
LEADERSHIP AND MANAGEMENT
Zadow, A.J., Dollard, M.F., Mclinton, S.S., Lawrence, P. and Tuckey, M.R., 2017.
Psychosocial safety climate, emotional exhaustion, and work injuries in healthcare
workplaces. Stress and Health, 33(5), pp.558-569.