Develop, Implement and Maintain WHS Management System - Task 1 Report

This report presents a comprehensive Workplace Health and Safety (WHS) policy designed for Pitstop Pty Ltd. It outlines core elements such as workplace obligations for employers and employees, health and safety audit procedures, education and training protocols, emergency procedures, and policies regarding bullying, harassment, and sexual harassment. The policy details the responsibilities of both employers and employees in maintaining a safe work environment, including compliance with audits, training, and emergency protocols. The document also covers safe handling practices, the use of personal protective equipment (PPE), and implementation strategies to ensure ongoing WHS compliance and improvement within the organization. This policy aims to create a safe and secure workplace environment for all employees and stakeholders of Pitstop Pty Ltd.

Running head: SBWHS605 WHS TASK 1
SBWHS605 DEVELOP, IMPLEMENT AND MAINTAIN WHS MANAGEMENT
SYSTEM
Task 1
Support and facilitate implementation and develop WHS policy

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WHSM Core Elements for Pitstop Pty Ltd
Core Element 1: Workplace Obligations for Employer and Employees
Keeping a workplace safe and secure for the employees as well as other persons present in
the premises is a continuous process with obligatory cautiousness. In order to keep a safe and
secure workplace environment both employers and employees have to comply with their
duties and responsibilities in every day and every hour. The purpose of this core element is to
present the continuous duties, roles and responsibilities for the employer and employees of
Pitstop Pty Ltd Company.
Core Element 2: Health and Safety Audit and Record Keeping System
According to AS/NZS 4804:2001 Occupational health and safety management systems
General guidelines on principles, systems and supporting techniques, it order to maintain a
safe and hazard free work environment it is the responsibility of the employer to conduct an
inspection and record keeping operations to identify potential risks as hazards to mitigate
risks accordingly. This procedure is known as health and safety audit, and the purpose of this
core element of WHS policy is to present the compulsory work procedures to conduct health
and safety audit with risk assessment and record keeping while involving essential
stakeholder in this process.
Core Element 3: Education and Training
In order to comply with the workplace health and safety both the ground level and
management level employees require foundation level understanding and knowledge about
workplace health and safety concerns, procedures, regulations and obligations. Therefore, for
Pitstop Pty Ltd where most of the employees are educated at high school level require
education and training on both workplace health and safety related regulations as well as on
organisational health and safety related policies and procedures. The purpose of this core is to

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present the training and development procedures including responsible stakeholders and
resources.
Core Element 3: Emergency Procedures
Emergency procedure is required as a preventive action plan module for any potential
emergency situation such as hazardous incident, fire, act of violence and other associated
emergencies. The emergency procedures for Pitstop faced some changes to incorporate more
efficient emergency response and contingency activities.
Core Element 4: Bullying, Harassment and Sexual harassment policies
The company already has policies about bullying and harassment and there is no such reports
regarding this type of violation or non-compliance. Hence, these policies remain almost
unchanged.
Core Element 5: WHS implementation system
As per the AS/NZS 4804:2001 Occupational health and safety management systems General
guidelines on principles, systems and supporting techniques every workplace needs a
systematic change implementation module through which required changes can be made
under proper monitoring, control and supervision in order to mitigate the future risks related
workplace health and safety.
Core Element 6: Safe Handling and PPE
As Pitstop Pty Ltd deals with fuel equipment, chemicals as well as food product and
beverages, the company needs a strong safe handing regulations for the employees as well as
customers to reduce number of hazardous incidents. The purpose of this core element is to
make some major alteration in current safe handling procedure with the incorporation of
Personal Protective Equipment.

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Workplace Health and Safety Policy for Pitstop Pty Ltd
Workplace health and safety obligations
Employer Obligations:
 Keeping track of the environmental factors such as air, water supply food supply in
office premises that employees consumes for ensuring healthy environment
 Complying with Workplace Health and Safety Audit Policy and Procedure and
implementation policies
 Compiling with Bullying Harassment and Sexual Harassment Policies
 Educating employees to ensure workplace awareness as per the Education and
Training policies
 Complying with emergency procedures and communication related obligations
 Complying with and develop awareness about safe handling and personal protective
equipment
 Providing monetary and non-monetary compensation along with responsibility of
medical treatment in case of any hazard happened on-duty of the employee
Employee Obligations:
 Cooperating with the management system to implement safe and secure workplace
environment
 Participate in training and development activities when required
 Informing the management if any hazardous situation has identified as per the
emergency communication procedures
 Complying with organisational policies, procedures and code of conducts
 Communicating with the Operational Manager in case of any ambiguities or
complications

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Health and Safety Audit policy
Employer Obligation:
 Conducting health and safety audit per 6 months and recording the reports in
organisational encrypted database for future evaluation
 Using National Audit Tool for developing health and safety and hazard risk
identification audit checklist
 Using organisational health and safety and hazard assessment audit model for
inspection
 Cycling situation updating and storing in organisational digital database system for
further evaluation
Employees Obligation:
 Cooperating with management for health and safety inspection procedure
 Participating in the inspection procedure if required
Education and Training policies
Employer Obligation:
 Educate management related employees regarding workplace health and safety
compliance and risk assessment through National Safety Council of Australia (NSCA)
driven training and development procedure
 Providing in-house training regarding workplace health and safety to new employees
as well as existing employees as per the employee induction, training and
development guideline version 2.13
Employee Obligations:

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 Taking part in the training and development activities
 Communicating with regarding any ambiguities regarding training schedule and other
complications
Emergency Procedures
Employer Obligation:
 Communicating with the external re-enforcement such as fire-station, law
enforcement if required
 Building an emergency handling plan in case of any fire, natural catastrophe and other
kind of emergencies
 Allowing the reporting person or employee for detail reporting of the incident or
situation in case of any identified risk and emergency reporting
 Executing Emergency Auditing procedures after handling the emergency procedure to
mitigate the risks in future as per the audit and report keeping policy and procedures
Employee Obligations:
 Reporting as soon as possible to the management regarding the issue after identifying
any hazardous situation and risk
 Follow the emergency reporting guidelines as per existing emergency reporting
guideline
 Cooperating with management to investigate the situation
 Following the first aid policies and procedures
Bulling, Harassment and Sexual Harassment policy
Employer Obligation:

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 Follow the guidelines of the bulling Bulling, Harassment and Sexual Harassment
policies to ensure zero tolerance policies implementation
 Communicating with state and national level law enforcement service in case of any
act of violence
 Monitoring the workplace culture and taking action accordingly to ensure zero
bulling Bulling, Harassment and Sexual Harassment environment
Employees Obligation:
 Complying with existing Bulling, Harassment and Sexual Harassment policy provided
by the organisation
WHS implementation policy
Employer Obligation:
 Developing implementation and change management plan as per the audit report
assessment
 Involving all the required stakeholders for implementation while keeping an
transparent information sharing system
Employees Obligation:
 Cooperating with the management for implementing new changes in workplace to
ensure health and safety
Safe Handling and PPE
Employer Obligation:

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 Distributing safe handling guideline within the employees and other stakeholders
 Facilitating workplace with adequate personal protective equipment for different risky
operations
 Facilitating workplace premises with fire extinguishers and first aid system
 Facilitating workplace with caution signs and safety instruction
Employees Obligation:
 Complying with safe handling guideline of the organisation
 Using personal protective equipment facilitated by the organisation for safe handling

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