BSBWHS501: WHS Management System Implementation at Australian Hardware

This report details the establishment, implementation, maintenance, and evaluation of a Workplace Health and Safety (WHS) management system within Australian Hardware, specifically referencing the Geelong store as a model. It identifies key duty holders and defines their WHS responsibilities, including senior managers, store managers, line managers, employees, consultants, and contractors. The report outlines the financial and human resources required for the WHS system, presenting a budget allocation for personnel, materials, and training. It addresses hazard identification, risk control measures, and the development of WHS induction and training programs, ensuring compliance with Australian WHS legislation and standards, such as the Occupational Health and Safety Act 2004 and AS/NZS 4804:2001. The document also emphasizes the importance of resolving WHS issues according to legal requirements and maintaining accurate WHS records.

Running head: MANAGEMENT
Management BSBWHS501
Name of the student
Name of the university
Author Note:

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Table of Contents
Activity 1.........................................................................................................................................4
Establishment, Implementation, Maintenance and Evaluation of WHS Management System.......4
Locating, Adapting, Adopting and Communicating WHS policies............................................4
Identification of Duty Holders.....................................................................................................4
Definition of WHS responsibilities.............................................................................................5
Identification and Approval of Financial and Human Resources required by WHS
management system.....................................................................................................................6
Table No 1: Budget Table............................................................................................................8
Activity 2.........................................................................................................................................9
Identification of Duty Holders.....................................................................................................9
Identification and Approval of the required resources..............................................................10
Table No 2: Resources Table.....................................................................................................11
Working with Australian Hardware Workers according to WHS Legislation..........................11
Resolving Issues According to WHS Legislation.....................................................................11
Providing information about the outcomes................................................................................12
Activity 3.......................................................................................................................................13
Development of Procedures for ongoing hazard identification.................................................13

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Planning, Designing and Evaluation stages on any change in the workplace...........................14
Development and Maintenance of Procedures for selection and Implementation of Risk
Control Measures.......................................................................................................................14
Identification of Inadequacies....................................................................................................15
Identification of Requirements for expert WHS advice............................................................15
Activity 4.......................................................................................................................................16
Development and Implementation of WHS induction and Training program..........................16
Using a system for WHS record keeping..................................................................................16
References..................................................................................................................................18

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Activity 1
Establishment, Implementation, Maintenance and Evaluation of WHS Management
System
Locating, Adapting, Adopting and Communicating WHS policies
Workplace Health and Safety Policy is generally implemented in each and every
organization to ensure the safety of the employees in the business enterprise and ensure their
safety while working for the organization in the workplace. The WHS policy of the Australian
Hardware is in accordance with the different ethical and legal obligations of the company in
order to maintain a proper and effective health and safety working environment for the
employees of the said company. The Geelong store of the Australian Hardware can be cited as
the best example of implementation of the WHS policies that can be followed by the other stores
of the organization. The company is committed to the well being of the employees and the other
stakeholders who are associated with them. The organization is focused in the maintenance,
preservance, and providence of the work environment with quality and safety.
Identification of Duty Holders
The main duty Holders of the following organization are namely the PCBU or the person
holding the business or undertaking. This PCBU must have the following characteristics like;
1. Must have a proper knowledge of the nature of their own business operations and the
different kinds of risks and hazards associated with these operations

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2. Ensure the presence of appropriate resources and different kinds of processes to enable
identification, elimination and control of different kinds of specific WHS hazards and
risks.
3. Verification of the different kinds of risks and hazards and that they are being
appropriately monitored
4. Ensure of the verification process
5. Consultation with the employees of the organization regarding different kinds of health
and safety measures and also provide them a free and safe workplace
6. The provision of the adequate resources for the employees to meet the health and safety
management system targets of the organization
7. Making room for other employees to express their query on the different types of
problems of the organization
Definition of WHS responsibilities
The employees who are in charge to implement the WHS policies in the workplace of the
company have a number of specific tasks to carry on ensuring the safety ofall the people and
avoiding any kind of unfortunate events or accidents within the workplace. The individual
employees are generally responsible for;
 Following all the different policies of the organization that are related to health and safety
measures
 Ensuring that the people of the company report about all the potential and actual risks to
the managers or the supervisors and also to the employees who have been given the
charge of maintaining a healthy and safe workplace

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 Ensuring that people do not affect their health by consuming drugs or alcohol and also to
ensure that these people are marked out and their daily routines are scrutinized so that the
company can stop them from involving any kind of other persons working in the
company with the same consequence
 Taking care to protect their own health and safety so that the colleagues follow them and
does the same work Making it mandatory for the employees to follow the Work Health and Safety Act (2011) Making it mandatory for the employees to follow the AS/NZS 4804 2001 Occupational
Health and Management systems- general guidelines on principal systems and
different kinds of supporting techniques
 The employees must be committed as well as responsible for compliance with different
kinds of established policies of Australian Hardware
 The managers must encourage others to follow safe health practices in the workplace
Identification and Approval of Financial and Human Resources required by WHS
management system
The WHS management system can be considered as a particular, organization based
approach. The person responsible for the conducting of the risk control measures has to ensure
that they address their duties under the Work Health and Safety Act of 2011. One of the most
important elements in the implementation of the WHS acts in the Australian Hardware will be
the consideration of the financial as well as the effectiveness of the HRM department to ensure
that they meet the goals of the business enterprise. The implementation of the most effective
Human Resource management will involve the senior managers, store managers, team managers
and the WHS Consultant. The task of the Human resource department of the company is to

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consult with the WHS Consultant and formulate the necessary guidelines that will be
implemented by the organization and must be followed strictly by each and every members of
the Company. For example a set of health guidelines have to be followed during the recruitment
of the employees. The health guidelines must be followed by all the employees to ensure
success.
The financial resources which will be required to acquire the HR and physical resources will
include the funds acquired from the financial department, the investment generated from the
investors, revenue from sale of products and loans from different financial institutions like banks
towards the purpose. An amount of AUD 1000000 has been approved for the same by the
management of the organization. A small budget has been provided below to show the same.
Amount
(AUD)
Amount
(AUD)
Particulars
Sources of funds(Note)
Funds allocated by finance
department 250,000.0
0
Stakeholder Investments
250,000.0
0
Revenue from sale of Hardware
250,000.0

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0
Bank Loans and Loans from
financial institutions 250,000.0
0
Total funds
1,000,000.00
Expenditures
Human resources 4075744
Materials 2575200
Training room 26800
Total expenditure 6,67,7744
Budget surplus (6,67,7744)
Table No 1: Budget Table
Source: (As created by the Author)

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Activity 2
Identification of Duty Holders
The management of Australian Hardware has created a number of posts to manage the
WHS responsibilities in a proper and efficient manner. They are namely;
a. Senior Manager- The senior manager of the Australian Hardware store has the
responsibility to convey the policies and programs of the WHS policies to the different
employees of the business and ensure that the mechanisms are provided for the effective
WHS consultation with all of the workers of the business. The senior manager of the
following store of Australian Hardware is also responsible for monitoring the WHS
performance which includes compliance with the external regulations and standards.
b. Store Manager- The store managers has the task of a hassle free storage across the
organization and also ensures that the workers are well aware of the different types of
information related to store and manage the storage of the organization safely.
c. Line Managers- The line managers of the business are the ones who ensures adherence
to the WHS policies and procedures and consult with all the employees, workers and
other stakeholders regarding the health and safety issues of the organization. The
organization is also responsible to assess different kinds of hazards that are necessary for
control by the management of the business.

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d. Employee & Consultants- The employees of the organization are responsible for taking
reasonable care for the different conducts and have to take responsibility so that no other
people are affected by the conduct. The organization also has the duty to comply with the
different kinds of work done by the management of the company to ensure safety of the
organization.
e. Contractors- The contractors engaged with the Australian Hardware are responsible for
complying with different directions provided to them. Apart from this the contractors are
also provided the duty of following all the different rules and regulations as formulated
by the management of Australian hardware and also to fulfill different kind of duties for
their own operations in a safe manner. The contractors must also follow the duties that
are done by the workers of the organization.
Identification and Approval of the required resources
The identification and approval of the different types of resources of the organization has
been shown and listed in the table below;
Information Sources Contents
 AZ/NZS4801:2001 Occupational
Health and Safety Management
Analysis Systems
The following systems analyzes the safety
management system of the organization
 National Audit Tool of Australia The tool provides a proper review of the
different health and safety elements that are to
be considered in the workplace of Australian
Hardware System
 WHS Barriers and Remedies Barriers likely to affect health and safe work
and different kind of remedies
 AS/NZS 4804:2001 Occupational
Health and Safety Management
Analysis Systems
The objective of the following standard is to
provide a proper guidance on set up, different
kinds of resources used and a continuous
safety structure improvement
 Work Health and Safety An Integral part of the business enterprise’s

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Management Systems broader management systems. This provides a
general overview of the health and safety
management system of Australian Hardware
Company
Table No 2: Resources Table
Source: (As created by the Author)
Working with Australian Hardware Workers according to WHS Legislation
There are different types of legislation and regulations that can be considered for the opening of
new stores. The Geelong store and all the other stores of the business enterprise thoroughly
follows the legislation procedures of the WHS polices to ensure that the safety and health
policies are all bound by strong legal policies. The maintenance of strong legal policies are
important for avoiding any kinds of accidents or untoward incidents that might hamper the
reputation of the organization. Some of the main legal regulations that are followed by the
organization include the likes of;
a. Occupational Health and Safety Act 2004 (Victoria)
b. Occupational health and Safety Regulation 2004 (Victoria)
c. Accident Compensation Act 1996
d. Equipment Regulations 2007
e. Dangerous Goods Regulations 2012
f. Dangerous Goods (Explosives) and (Transport by Road or Rail) Amendment
Regulations 2013

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Resolving Issues According to WHS Legislation
The management of Australian Hardware’s Geelong Store has made it mandatory for the
organization and its stakeholders to follow all the legal requirements thoroughly. This includes;
1. Elimination- Similar to the management of the Geelong store, the management of the
upcoming Hovart store must ensure to eliminate all the different kinds of toxic substances
and ensure safety of the workers from exposure to hazardous and chemically reactive
elements that are not fit for human use. If the risks cannot be eliminated the organization
will have to ensure that they substitute the products with lesser known and lesser harmful
chemical and toxic substances.
2. Control of the engineering- The changing processes, equipment or tools are to be
considered in this particular case. The organization has to ensure the use of different
chemicals and other substances to remove the dust and ensure the machines stay rust free
in nature.
3. Isolation- Enclosement and isolation of the hazardous and toxic substances can help the
company eliminate the risk possessed by different dangerous chemicals and other
substances. The management of these substances are generally done with extreme
precaution by following different WHS legislations.
4. Administrative Controls- The change in the procedures of the work to reduce the
exposure to different kinds of harmful hazards is essential for the business to ensure
safety and security for the organization. The control of the administrative factors helps
the organization to limit the number of employees and ensure risk free environments.

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Providing information about the outcomes
The changing business environment and the uncertainty of the risks have led to a situation where
new risks may emerge every now and then. Therefore it is the duty of the organization to ensure
that the risk profile is monitored at regular intervals and then reviewed and updated accordingly.
Such an update by the management of the organization can help it to ensure that the employees
are well aware of the changes in the risk and they do not perform anything that goes against the
updated risk management guidelines. The recording of the risk management activities on the risk
management register will also involve a detailed knowledge about the changing nature of the
risks.
Activity 3
Development of Procedures for ongoing hazard identification
The first step is to spot the hazard. This includes;
1. Frayed electrical circuits
2. Noisy machinery
3. Risk from machinery
4. Risk from different hazardous materials
The workers must remain alert and must be aware of the different types of such risks. The
next step is the assessment of the different kind of risks. The assessment of the different kind of
risks includes the likes of;
a. How likely will the hazard cause harm?
b. How much worse can be the impact of the harm?

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The WHS consultant must ensure that he tells the management about his inability in different
critical cases that are considered to be much risky than the other risks.
Planning, Designing and Evaluation stages on any change in the workplace
The planning, designing and effective change management process will involve a detailed
change in the total risk management structure of Australian Hardware. Some of the main changes
or amendments that can help change the state of the safety will include;
1. Better Injury Management- A better injury management policy like immediate treatment
of the employees., full payment of the medical charges and ensuring a proper pay
structure during the absence of the employee can be a welcome change.
2. Rehabilitation Policy- The providers may include an internal employee or external
consultant to ensure proper rehabilitation for the employees. The rehabilitation provider
policy is important for proper safety in the workplace.
3. Injury Management Plan- The development of an injury management plan can be
necessary for the organization. This will be the task of the insurer as because the
development of the plan has to start in 3 days to ensure proper notification about the
injury.
4. Work cover Agents and Claims Agents- In some states the return to Work Cover agents
or work coordinators can help insure or claim the injuries of the workers easily.

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Development and Maintenance of Procedures for selection and Implementation of Risk
Control Measures
The management of Australian Hardware has been able to ensure a proper and safe working
environment for all the employees of the organization. Apart from this a proper medical aid,
proper injury management for the workers and many more as such. The management ensures
that all the procedures and practices encourage consultation, co-operation and proper co-
ordination to ensure success in the risk management policy. Apart from this following the WHS
framework also enables providing proper support throughout the return to work processes.
Identification of Inadequacies
The regular assessment and monitoring of the risk assessment can ensure success to the
organization. Safety monitoring is one of the constant processes. Changes to function, processes
and layout can help change the total facility. The top management will be identifying the
inadequacies by;
a. Leading, following and management of the total review process to ensure that the
strategy has met the back process to ensure the reduction to different types of injuries
b. Providing orientation, instruction and personal experience. The input of the expertise
of the managers of Australian Hardware can help the new employees
c. To judge the effectiveness of the conditions and behaviors and marking the loss of man
hours due to injuries.

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Identification of Requirements for expert WHS advice
As mentioned earlier the presence of expertise can be helpful for the organization as they can
easily help to provide expert inputs to the employees of the organizations to ensure that they are
well aware of the different risks that are associated in the workplace.
Activity 4
Development and Implementation of WHS induction and Training program
The following process generally sets out the different types of the needs for the
implementation of a proper and efficient work health and safety development framework. The
following process generally has the objective to ensure the presence of a consistent approach on
the verification and the provision of the WHS training. The integration of different steps that are
described in the framework will generally assist to ensure all the workers have the knowledge of
WHS responsibilities while at the work generally improves the workers awareness of the risks
involved with health and safety risks.
Using a system for WHS record keeping
 WHS Documentation – This is critical for the success for the safety management system
of the educational institution which allows for uniformity and consistency in the
application for the safety and health in the workplace. Different kinds of documents

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include the likes of the procedures, rules and regulations of the system. A well
maintained documentation and record – any kind of document for which the distribution
and status are required to be kept updated by the issuer in order to ensure that the
authorized holders or the people who use the following have the most updated version
available..
 Document control – The different methods that have been formulated in the following
process to ensure the providence of definitive controls needed for the management of
WHS&IM documentation records.
 Records of WHS & IM activities are delivered as part of the business controlled by the
educational institution and reflect what was communicated or decided or what action was
taken. Records Management – ‘the efficient and systematic control of the creation,
receipt, maintenance, use and disposal of records, including processes for capturing and
maintaining evidence of and information about business activities and transactions in the
form of records’ (AS ISO 15489.1-2002 Australian Standard Records Management Part
1: General).

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