BSBWHS605: Pitstop Ltd WHS Management Report - Assessment 1

This report is an assessment of BSBWHS605, focusing on workplace health and safety management for Pitstop Ltd. The report begins by reviewing stimulated workplace information, including the company's operations, organizational structure, and employee demographics. It then addresses the requirements of an enterprise in respect of WHS management, outlining accountabilities, responsibilities, and processes for risk management. The report also summarizes consultation meetings with stakeholders, researches the legal framework of WHS, and drafts a WHS policy. Furthermore, it explores elements of the WHS system, relevant standards, legislative needs, and communication strategies. The report details the processes of record keeping, training needs, and employee capabilities. Finally, the report covers risk assessment and control procedures, action plans, and implementation strategies, including performance monitoring, audit procedures, and continuous improvement processes. The report provides a comprehensive overview of WHS management practices, policies, and procedures, demonstrating a clear understanding of the subject matter and the ability to apply theoretical knowledge to a practical workplace scenario.

BSBWHS605- Management
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Table of Contents
ASSESSMENT 1.............................................................................................................................1
1. Reviewing stimulated workplace related information for the Pitstop Ltd...............................1
2. a. Requirements of an enterprise in respect of WHS management..........................................1
2.b. Accountabilities and the responsibilities for the WHS ........................................................1
2.c. Process and risk management of WHS ................................................................................2
2.d. Record keeping and documenting needs in order to monitor and review compliance.........2
2.e. Training need and employee capability................................................................................3
3. Reviewing summary of the consultation meeting with the organizational stakeholders for
gaining an input proposed with the WHSMS .............................................................................3
4. Conducting research on legal framework of WHS .................................................................3
5. Draft of WHS Policy ...............................................................................................................4
6. ..................................................................................................................................................4
7. ..................................................................................................................................................6
8. ..................................................................................................................................................6
a. Elements of the WHS system ..................................................................................................6
b. Relevant standards ..................................................................................................................6
c. Relevant legislative needs .......................................................................................................6
d. WHS policy needs ...................................................................................................................6
e. Ways in which policy will be communicated .........................................................................6
f. design of the WHS management and policy ...........................................................................7
g. possible certification................................................................................................................7
ASSESSMENT 2.............................................................................................................................8
1. Reviewing WHSMS design and WHS policy.........................................................................8
2. Assessment on requirements related with WHS plan..............................................................8
3. Role play meeting....................................................................................................................8
4. Outcomes of consultation........................................................................................................9
5. Drafting risk assessment and control procedure......................................................................9
6. Action plan for the Wollongtone store. .................................................................................11
7. Assessor to meet with the Wollongong manager in order to discuss implementation..........11
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8. Lead role-play meeting..........................................................................................................11
9. Making adjustment to the implementation plan.....................................................................12
10. Submission of portfolio document.......................................................................................12
ASSESSMENT 3...........................................................................................................................12
1. Review the simulated workplace information for Pitstop Pty Ltd.........................................13
2. a measurement and evaluation requirement of WHS plan.....................................................13
b. Setting target and KPI for manager and employee................................................................13
c. audit and reporting process for manager................................................................................13
3. Describing the implementation of performance monitoring and audit procedure.................14
4. information related to KPI and performance management, audit and reporting procedures.14
5. Analysing the information and date for 6 month...................................................................14
a..................................................................................................................................................14
B.................................................................................................................................................14
C.................................................................................................................................................15
D.................................................................................................................................................15
E.................................................................................................................................................15
6.importance of process for continuous improvement of health and safety outcomes..............15
7. preparing the report................................................................................................................16
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ASSESSMENT 1
1. Reviewing stimulated workplace related information for the Pitstop Ltd.
As reviewed in the case pitstop is counted as the privately owned enterprise that operate
an independent service station within the Melbourne's north. An owner of the company, Jim
Murphy working as a chairman has run a company for last five years. He operated a service
stations for over last twenty five years and instruct its staff by using his hands-on method. In last
eight months, Pitstop raised an adequate finance for buying out an ISS chain relating to its nine
stores around Victoria, Queensland, NSW and rebrand all these as the Pitstop. Jim planned for
continuing an expansion till optimum target of the 30 service stations is been secured for
Victoria, Queensland and the NSW market. Service stations of the Pitstop trade for the whole
day that is 24 hours. It typically includes the vehicle access forecourt with minimum 6 pump
stations, food bar, managers stockroom, retail shop and managers offices. They also sell the fuel,
gas, hot pies, oil, supermarket goods, cold drinks etc. With inclusion of the retained workers
from ISS buyout stores, the company is having the workforce of around 60 employees. The staff
belongs from the different range of the linguistic and the cultural backgrounds. The significant
proportion of the employees has poor literacy skills along with poor reading. Major of the
employees contains a higher secondary education level.
2. a. Requirements of an enterprise in respect of WHS management
In accordance to WHS strategic plan of Pitstop, it aims for becoming a largest and
leading provider of the snacks and the fuel for the Australian motorists. The company committed
in facilitating its customers and the employees with healthy and the safe environment. It requires
an organizational structure that should include one CEO under whom three managers will be
appointed such as executive assistant, retail manager, finance and the operational managers.
Under the operational and a finance manager, senior accountant and the records clerk need to be
appointed. Moreover, it requires store managers, cashiers under a retail manager.
2.b. Accountabilities and the responsibilities for the WHS
The employees of Pitstop are responsible for the day activities, ongoing activities, and the
weekly activities that are been conducted within the work premises of the firm. The ongoing
activities includes serving the customers, resolving the issues that are attached with use of the
petrol and the LPG pumps. Receiving and storing the frozen food items, balancing the cash
registers and mopping the floors. In context of the day activities, employees are responsible for
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cleaning all the forecourt pumps, replacing the supplies and the water on forecourt, changing the
display board and moving the stock from the reserve to the retail shelves. For weekly activities
they are been assigned for looking over receiving the deliveries of the petrol and the LPG, re-
organising the reserve stock, measuring fuel volumes in an underground storage tanks. The store
managers are responsible for monitoring the employees under the supervision, helping the
employees where it needed, inducting new staff, coaching or training the employees, providing
the report to the top executives. Store managers has to develop sales, banking and the inventory
report on the daily basis for the general managers. Moreover, on an annual basis they will be
developing an a performance development and the review program.
2.c. Process and risk management of WHS
Under WHS, the procedure and the risk management policy are been implemented within
the stores as unwanted chemicals must be eliminated fro flagship stores, some of the goods are
supplied in the quantities which make their lifting very much difficult. Anti glares screens are
been installed on computer and the point of scale screens, No stress related mats for cashier who
stand on the concrete floors for the 7.5 hours shift. In the process, the company make extensive
use of the personal protecting equipments that involves eye and the hearing protection but is not
always used by the staff. In order to eliminate the risk in the store, emergency posters should be
there and proper safe procedures must be available. Material safety sheets must be available for
major of the dangerous goods like petrol and the LPG. Proper first aid kits must be present in
each and every store by the store managers. Register regarding the hazardous substances and the
dangerous items is to be kept in the store so that risk could be avoided or eliminated.
2.d. Record keeping and documenting needs in order to monitor and review compliance
Records clerk is mainly responsible for keeping and maintaining the records and the
documentation that includes the training records of the employees and the sub-contractors for
providing an evidence of the workplace competencies. Rehabilitation policy and the record-
keeping policies has to be framed in order to monitor and review the compliance requirements
has been met or not. Records regarding claims of workers compensation has to be kept.
Insurance policies are to be framed appropriately after buying out of ISS service stations. In a
file, relevant documents must be discovered involving current policy and the procedures that has
been adopted from buyout stores. Documents relating to policy and the procedures also need to
be recorded that reasonably commit external parties and the career responsibilities.
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2.e. Training need and employee capability
Employees has to provide proper training and the instruction relating to safety measures
that they need to take care while performing the task. As some of the employees is having a
language problem so the need to provide proper coaching and the lecture regarding the way the
task needs to be performed. Hiring such employees that posses high skills and are knowledgeable
in the field of service stations.
3. Reviewing summary of the consultation meeting with the organizational stakeholders for
gaining an input proposed with the WHSMS
After making consultation with the stakeholders that is Amanda, it has been viewed that
she was been concerned about no. of incidents when the Pitstop buyout the ISS. Safety
performance, due to the poor and an antiquated practices of record-keeping was counted as very
difficult in making the evaluation while she was been able to compile with fuel spills that might
have the catastrophic conditions. There present a risk relating to failing in complying with the
environmental laws and risk regarding the potential loss of the customer goodwill. Larger
number of an enterprise is been worrying and is symptomatic towards the shortage of the
procedures and the training for all the processes. Meeting with a worker representative stated
that Pat lee has raised an issues regarding the health and safety in buyout stores over last two
years. Store managers founded as unclear about the process of reporting and legal obligations.
Jim, a CEO seems to get appreciation as the great oral communicator while workers complaint
that no any written instructions are been given to them. The workers were unsure in relation to
the issue raised from them and are not counted as sure about the interest of the shift managers
and the store managers.
4. Conducting research on legal framework of WHS
The legal framework of the WHS includes-
 Protecting the employees and the other people who are working in the organization to
eliminate the risk measures.
 Facilitating fair and the effective representation, cooperation and the consultation.
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5. Draft of WHS Policy
Our company intend to ensure safety of all entities whether they are workers, employees,
managers, clients and visitors. Clients, visitors and employees are one of the most important
stakeholders and firm believed that their life must be safeguard to develop healthy and
trustworthy work environment in the firm.
Management responsibilities are as follows.
· Manager will be responsible to ensure that all relevant rules and regulations that are prepared
by central and state government are followed to ensure safety of employees at the
workplace. In case any government officer visit premises and find serious loop holes then in
that case strict action can be taken against manager.
· Manager will be responsible to check all places from safety point of view so that if there is
anything wrong action can be taken on time in order to handle the situation. Such kind of
action can prevent happening of any mishap event.
Employees will be responsible for.
· Employees main responsibility will be to ensure that they are adopting every safety measure
prescribed by the managers. Many times, it is observed that manager does not take safety
measures seriously and incident happened. In order to avoid such kind of situation
employees must adopt all safety measures properly.
·Participate regularly in safety campaigns. Many new employees added in the workforce which
are not aware about health and safety measures. Thus, all employees are liable to attend
training session organized in every 6 months so that they can keep in mind way in which
safety measures need to be taken in case of occurrence of any unfortunate event.
6.
Safety management system refers to the policy and procedures that are determined in respect to
ensuring safety of employees at the workplace. Six components of the safety management
system are explained below.
 Safety plan: Under this stage safety plan is prepared under which varied measures that
will be taken to ensure safety of employees at workplace is clearly determined. In case
any unfortunate event happened like fire and earthquake then in that situation steps need
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to be taken are clearly ascertained so that on time employees can take steps to ensure
their safety,
 Policy, procedure and process: Under this component policy and procedure for safety is
determined. Policy refers to the pathway that need to be followed while making any
decision. It also reflects the way in which one need to think in case of occurrence of any
unfortunate event. On other hand, procedure reflect the way in which steps must be taken
by following hierarchy. This ensure that communication will be proper at workplace in
respect to any hazard occurred.
 Training and induction: Third component of the safety management is training and
induction under which firm must time to time provide training to its employees so that in
case of occurrence of any unfortunate event they can protect themselves.
 Supervision: Few of employees must be trained in special manner in respect to health
and safety related activities. Time to time training of employees ensured that they have
proper knowledge of measures that need to be taken in case of risky situation. Presence of
any experience holder ensure that employees whose life is on risk will be guided in better
way to protect their life from threats. Thus, it can be said that all components of safety
management must be performed by the firm in proper manner so that safety of lives can
be ensured at workplace.
Issues raised by Amanda and other one is right as if employees are resisting to change
because of lack of proper understanding of safety system they will not be able to make use of
safety infrastructure whenever required. Thus, main focus must be on educating employees about
safety measures first of all. Then also if employees failed to understanding safety measures new
system can be adopted. Amanda have doubt that hazardous elements are used to develop safety
infrastructure. Such kind of situation is matter of concern and alternatives must be identified so
that safe infrastructure can be developed at workplace.
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7.
Work and safety policy draft is prepared under which responsibility of management and
employees is determined. Both entities need to follow these rules and regulations tightly in order
to ensure safety of labour at workplace.
· Manager will be liable to guide and train all subordinates about ways in which they can safely
do work in the premises.
· Manager will be liable to hold to meeting with its subordinate’s time to time to ensure that all
safety measure is adopted in proper manner by the employees at workplace.
· Manager will be liable to look after entire management if any unfortunate event happened at
workplace.
· Employees are liable to report any event if they think can happen at workplace due to
negligence of few one.
· Employees are liable to make use of safety equipment and personal protective equipment as
instructed to ensure safety of their life.
8.
a. Elements of the WHS system
cover in ppt
b. Relevant standards
cover in ppt
c. Relevant legislative needs
cover in ppt
d. WHS policy needs
cover in ppt
e. Ways in which policy will be communicated
cover in ppt
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f. design of the WHS management and policy
cover in ppt
g. possible certification
cover in ppt
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ASSESSMENT 2
1. Reviewing WHSMS design and WHS policy.
Implication of WHSMS policy is considered great opportunity which helps in reinforcing
culture and effectively building a self – sustaining safety culture. It is very useful in reducing risk
of hazardous activities into the Pitstop. Implementation of WHSMS policy is useful in
minimizing the injuries, reduction in absenteeism, establishing of risk management process,
ensuring employee buy in across the organization. The WHS (Work health and safety) policy of
the Pitstop is very useful in carrying out the functions in a systematic and appropriate manner
which in turn leads to long term growth and efficiency of the business. It is very useful in
effectively setting procedure in order to effectively manage health and safety into the
organization.
2. Assessment on requirements related with WHS plan.
Assessor must focus on critically examining and designing the activities associated with
the development of strategic health and safety workforce by discussing it with the relevant
stakeholders of the Pitstop company. The WHS plan is useful in controlling the hazards. It also
helps in monitoring the performance and also integrate and effective system which leads to
higher sustainable growth and efficiency. The assessor must focus on analysing the proper
information related with the workplace. An assessor is useful in taking into consideration
effective communication at all levels of organization. This helps in maintaining health and safety
at all levels of the organization. It helps in managing all the task of the company within the
relevant time frame. Assessor focuses on consulting, facilitating and negotiating the WHS plan
in order to create positive working environment within the organization. It also focuses on
looking for standards which mainly relates to WHSMS. The assessor must also take into
consideration privacy and various other specific legislations, code of practice, WHS regulation,
act and guidance in order to make a strategic and effective WHS plan which leads to higher
sustainable growth of the Pitstop company.
3. Role play meeting.
It is useful in determining the various core elements associated with the WHSMS policy.
Proper documentation and record keeping is work associated with the stakeholders and assessors
ion order to take necessary strategic decision in a systematic and appropriate manner. They also
focus on determining the need of training to the stakeholders in order to make sure proper health
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and safety into the organization. This helps in creating positive healthy working environment
which in turn leads to long term sustainable growth and development of the Pitstop company.
The assessors of the company focus on reducing the use of hazardous activities which in turn
leads to higher operational goals and safety standards. Managers are requested to carry out a
monthly session with the employees of the organization in order to effectively resolve various
issues associated with the WHS policy in the Pitstop company. The company focuses on
integrating existing management system with the new WHSMS plan which leads to higher
sustainable growth and efficiency.
4. Outcomes of consultation.
Consultation helped in demonstrating the key areas which in turn affects the operations of
the business and also leads to several hazardous activities. Consultation helps in delivering the
best possible solution in order to attain higher operational health and safety of the individual. It
helps in managing the functioning of the organization by effectively solving the problems and
accomplishing the desired goals of the Pitstop company. Consultation is useful in gaining all the
necessary input on a timely manner and in turn results in building a strong support for the plan.
The management of the company must focus on facilitating feedback and take consultation from
the management and staff. Consultation with the stakeholders helps in improving the health and
safety procedure of the company.
5. Drafting risk assessment and control procedure.
The store manager of the company should focus on determining the risk level present in
the organization which in turn leads to lower operational performance and productivity of the
business. It has been evaluated the management of the organization have no experience in the
first aid training and could not integrate WHSMS plan into the existing safety policy. It has been
assessed that the management of the organization should have good WHS legal framework and
must also have a good communication skills in order to reduce the impact of hazardous activity.
The company should focus on taking necessary measures to control risk and must company with
all the health and safety regulatory standards. Safety audits must be carried out in order to attain
higher operational goals and standards. The company must focus on eliminating use of hazardous
chemicals and equipments which might affect the operations of the business.
Risk assessment and control procedure
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