University WHS System Report: Brougham Hotel's Safety Management

This report outlines a Work Health and Safety (WHS) system designed for the Brougham Hotel, addressing the need to improve the organization's WHS performance. It includes an executive summary, table of contents, and detailed chapters covering introduction, WHS MS overview, suggested WHS MS structure, implementation, and evaluation. The report analyzes the hotel's structure, identifies potential workplace hazards, and emphasizes the importance of legal compliance and risk management. It proposes a WHS MS structure with policy documents, key performance areas, training, and consultation requirements. Furthermore, it details the implementation process, potential challenges, and responsibilities. The report concludes with an evaluation of the MS, including monitoring, reviewing, and changing the system to ensure the mental and physical well-being of the workers, ultimately aiming to reduce workplace injuries and improve overall safety.

Running head: WORK HEALTH AND SAFETY SYSTEM
Establish and maintain a work health and safety system
Name of the Student
Name of the University
Author note

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Executive Summery
After implementing WHS the work related injuries in Australia dropped down to 26%.
Possible avoided cost of implementing WHS will be cost of hazardous infection determining
the presence of potential danger, compensation cost of serious illness caused by work place
action. However, the potential problems with implementation of WHS include the lack of
accurate policies, lack of collaboration between the higher authorities and employees, lack of
sound knowledge about the risk assessment of the employees, despite having good
equipment, duty holders lack the sound knowledge implementation, inadequate facilities for
implementing the WHS policies, lack equipment for risk assessment and controlling risk,
higher work pressure which leads to professional burn out.

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Table of Content
Chapter 1: Introduction..............................................................................................................4
Chapter 2: WHS MS overview..................................................................................................5
Chapter 3: Suggested WHS MS structure..................................................................................7
Chapter 4: Implementation of WHS MS....................................................................................9
Chapter 5: Evaluation of WHS MS..........................................................................................10
Chapter 6: Conclusion..............................................................................................................11
References:...............................................................................................................................13

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Chapter 1: Introduction
1.1 Business Structure
Brougham Hotel is located at the 150 Williamson Street, Bendigo. It is located near the
Bendigo Central Business District train station. The Brougham hotel has three different and
distinct areas like the public bar, function spaces, restaurant and the dining areas. It has
received and is recognized as the place that offers the best food in the state and along with it
offers the a la carta menu which changes seasonally. Brougham hotel also caters to the needs
of private events and can have up to 100 guests within the restaurant (Broughamarms.com.au
2018).
1.2 Corporate Structure Appendix E: Tree diagram
The restaurant workers are exposed to the different types of world related hazards which
can cause illness and injuries. The workers might be exposed to the unsafe work practices,
faulty equipment and wiring, damaged connectors and receptacles.
1.3 Background
The employers also must ensure the mental and the physical wellbeing of the employees
and their safety as well. The new WHS laws mentions that the organizations must meet the
duties that employs their employees. However, organizations that do not have any paid staff
are excluded from the duties. The WHS regulation provides the description of the ways of
minimizing the risk in a workplace and thus it must be followed entirely. The codes of
practice provide the practical guidance of how people should act that have the safety and
work health duties. The codes of practice provide guidance on the effective ways of
identifying the threats and the ways of managing the same. In the year 2011, safe work

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Australia developed one single set of WHS laws that implemented throughout Australia
(worksafe.qld.gov.au 2018).
1.4 Source of information
The information has been sourced from the website of workplace health and safety
electrical safety office. The source is credible because the website is maintained by
Queensland Government.
Chapter 2: WHS MS overview
2.1 What is a WHS MS:
A work health and safety management described as a systematic methodology that
used for addressing occupational health and safety in an organization. Within that frame
work, diverse issues relevant to work health and safety can be addressed (Markey et al.
2014). Therefore, it is a discipline concerned with the protection of health and safety of all
stakeholders in the workshop from the hazardous exposure and risk resulted from the
activities.
2.2 Purpose of a WHS MS:
Health and management system is a process put in a place by an employer to
minimize the risk of the injury and illness due to work activities. Therefore, the purpose of
work health and safety management system is to identify the potential risk in the work place,
assessing all the possibilities of risk that can cause serious illness and controlling the risk that
threaten the health and safety of employee (Ambardar 2015).
The main objective:

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 to secure workers and self employed persons from the risk to their safety, health and
wellbeing
 to protect other persons from the risk of their safety and health arises due to work
activities
Outline the desire to achieve legal compliance:
Occupational Health and Safety (Hazardous Substances) 1996 Regulation (NSW)
Occupational Health and Safety Act 1983 (NSW)
Occupational Health, Safety and Welfare Act 1986 (SA)
Occupational Health and Safety (Commonwealth Employment) Act 1991 (Cwlth)
The intention for automated function Management system through system
improvement model is the framework that developed for improving quality of the process and
organizations. This will help in utilizing employee time better, define business processes,
allow new business opportunities and save money for business opportunities
(Syamtinningrum et al. 2018).
2.3 Benefits of implementing a WHS MS:
Benefits of implementing a WHS MS are following:
 minimization of the risk of injury or illness in the work place
 a reduction in public liability compensation
 a lower cost of worker’s compensation
 Higher staff retention.

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According to, after implementing WHS the work related injuries in Australia dropped
down to 26%. Possible avoided cost of implementing WHS will be cost of hazardous
infection determining the presence of potential danger, compensation cost of serious
illness caused by work place action.
2.4 Possible challenges to a successful WHS MS:
Potential failures of a MS:
 Most serious breaches where a duty holder recklessly exposes a person to the risk of
death or serious injury.
 failure to comply with health and safety duty that expose a person to risk of death,
serious illness(Markey and Knudsen 2014).

 Failed to analyse the potential risk factors and control of risk factors.
2.5 Recommended WHS system:
In order to analyse the WHS need for business, the structure of the business and work
level need to asses where organization will assess the risk factors of the hazard employees
can be exposed to and make WHS according to it (Markey and Knudsen 2014). The
consultation process will be legal where organization will consult local municipality through
direct communication and internally organization will consult with human resources.
2.6 Unique characteristics that would require special adjustment:
For employees who are deaf, blind and dumb special signboard will be used for
preventing exposure risk of hazard. For signboard should be different from the usually one

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where employee can touch the signboard in order to avoid the risk of hazard fire siren can be
used for reducing the risk hazard (Markey and Knudsen 2014).
Chapter 3: Suggested WHS MS structure
3.1 overall policy document Appendix A: overall policy document
3.2 Key performance Area Policies Appendix b: KPA policy document
3.3 How the WHS MS achieves expected outcomes
WHS MS achieved the expected outcomes through the hazard process management
and the measures of controlling risk. The management system worked as a catalyst for Work
health safety. The TAFESA Audit template document does not provide the way of tracking
the person that can sign and validate the journal entries for the individuals in the workplace
(Tafesa.edu.au 2018). This section will require modification so that it can be properly be used
in the Brougham hotel.
3.4 Training and consultation requirements Appendix B.a
3.5 Development in consultation:
The development of consultation of WHS matters will be talking to the employees
and each other’s for identifying the hazard according to health and risk assessment and risk
control. The direct interview and assessment will be done for deciding who might be at
harmed and how. Evaluation of the risk and deciding precautions will be done with the duty
holders and the employees who are higher risk due to exposure of hazard. The consultation
will be legal through the contacting the local municipality, health and safety representatives
and health and safety committees through arranging conference and meetings (Markey and
Knudsen 2014). After consultation, work place facilities will be changed accordingly.

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3.6 Discussion of legal requirement:
Safe work Australia leads to the development of national policies to improve work
health, safety and workers. Where Work Health and Safety Act 2011 (ACT) will be
implemented for adequate facilities for the welfare of employees where appropriate
machinery and equipments materials will be used doe work place to reduce the risk of hazard
(Demir, Gul and Guneri 2018). The act Work Health and Safety Regulation 2017 (NSW)
will be legislated for safe work environment. ISO 45001 Occupation health and safety will be
followed for preventing employees from emotional burn.
Chapter 4: Implementation of WHS MS
4.1 method of implementation (Appendix C: implementation of WHSS MS (flow chart)
Implementation schedule)
4.2 Potential problems with implementation:
 Lack of accurate policies
 Lack of collaboration between the higher authorities and employees
 Lack of sound knowledge about the risk assessment of the employees
 Despite having good equipments , duty holders lack the sound knowledge
implementation
 Inadequate facilities for implementing the WHS policies
 Lack equipment for risk assessment and controlling risk
 Higher work pressure which leads to professional burn out.

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4.3 Support required during implementation (Appendix C: Implementation of WHSS MS -
Action plan)
4.4 Implement planed assessment/audit
For all aspects of the H.I.R.A system, in the entire structure, the emergency managers will be
held responsible (Emergencymanagementontario.ca 2018).
4.6 Process and Responsibilities
 The responsibilities of employer to provide adequate facility, information training and
infrastructure through appropriate decision making process
 The responsibilities of the managers is to exercise due diligence to ensure that the
work process complies with its duty to ensure the health and safety of workers and
others at the workplace
 The responsibilities of the leaders of different team is to provide guidance to workers
with relevant information required to safely carry out their work and comply with
their WHS responsibilities.
 The responsibility of workers is to take reasonable care to protect their own health and
safety and maintain proper hazard reporting protocol.
Chapter 5: Evaluation of WHS MS
5.1 Reasons for evaluation of the MS
The reasons for evaluating the management system is to bring the necessary mental
and physical wellbeing of the workers in the restaurant and bar. The safety and health of the
workers is important according the WHS.
5.2 Monitoring the MS

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The one who will be responsible for monitoring the MS is the Workplace inspector.
Workplace inspector will take into note of the how the inspector procedure, health
surveillance is proceeded with.
5.3 Reviewing the MS (Appendix D: Monitor & Review policy & processes)
5.4 Changing the MS
The OHS committee, Executive management, work group and the HSR will actively
play a role in changing the management system. The executive management will help the
workers to get through the changes in the management system due to the implementation of
the WHS. OHS committee, work group and HSR will actively provide guidance on how the
work health safety will be carried out.
55. Process of Evaluating information
The process of evaluating information generated through the implementation process
will be done through the assessment of risk and the identification of hazard. Information will
be evaluated through the identification of the hazards that are identified in the workplace. The
hazards that are identified are marked as hazards. Risk are assessed through the procedure of
risk assessing methods and by the risk assessing personnel. Risk control on the other hand
can be controlled by bringing the safety culture, safety protocol and safety policies that take
workers in the central portion.
Chapter 6: Conclusion
From the above discussion it can be concluded that the restaurant workers are exposed
to the different types of world related hazards which can cause illness and injuries. The
workers might be exposed to the unsafe work practices, faulty equipment and wiring,

11WORK HEALTH AND SAFETY SYSTEM
damaged connectors and receptacles. Due to these hazards, WHS requirement mention that
the workers must comply with the work and safety laws. The employers also must ensure the
mental and the physical wellbeing of the employees and their safety as well. The new WHS
laws mentions that the organizations must meet the duties that employs their employees.
However, organizations that do not have any paid staff are excluded from the duties. Also it
has been seen that implementation of WHS leads to the reduction in the work related injuries
in Australia dropped down to 26%. Possible avoided cost of implementing WHS will be cost
of hazardous infection determining the presence of potential danger, compensation cost of
serious illness caused by work place action. The one who will be responsible for monitoring
the MS is the Workplace inspector. Workplace inspector will take into note of the how the
inspector procedure, health surveillance is proceeded with.