Comprehensive Health and Safety Management System Report

This report presents a comprehensive overview of a Health and Safety Management System (WHS), encompassing various crucial aspects. It begins with the company's commitment to WHS policy, emphasizing the importance of employee, contractor, and visitor safety, and the allocation of resources. The report then details the structure of the WHS management system, including objectives, consultation methods, reporting responsibilities, and emergency procedures. It also outlines the necessary financial and human resources required for effective WHS implementation, along with suitable consultation methods for legislative compliance. An issue resolution flowchart is provided to demonstrate the process for addressing workplace health and safety concerns. The report further covers evaluation indicators for WHS performance, a WHS induction checklist, and a detailed outline for employee training programs, including content, benefits, and learning outcomes. The document concludes with references to support the information presented.

Running head: HEALTH AND SAFETY MANAGEMENT SYSTEM
Health and Safety Management System
Name of the University:
Name of the Student
Authors Note:

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Table of Contents
Part a: Company Policy Committed for WHS.....................................................................2
Part b: Structure of Applicable WHS Management System................................................3
Part c: Necessary Financial and Human Resources in WHS System..................................4
Part d: Suitable Consultation Method for Legislation Compliance.....................................5
Part e: Issue Resolution Flowchart......................................................................................6
Part f: Evaluation Indicators of WHS Performance............................................................7
Part g: WHS Induction Checklist........................................................................................7
Part h: WHS Training for Employees..................................................................................8
References..........................................................................................................................10

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Part a: Company Policy Committed for WHS
General Policy
The work health and safety of all the employees in the company encompassing
volunteers, employees along with clients and contractors and the visitors are important.
Resources in accordance with the attached importance to the work heath safety will be attained
for complying with all the important acts and regulations. This also makes sure that the place of
work is safe devoid of any health risk (Ammendolia et al. 2016).
Management Responsibility
The management is accountable for implementing, developing along with maintaining
under review in consultation with its employees along with organization’s WHS programs.
Specific Responsibilities
a) Officers
Officers are accountable for making sure that the company addresses its obligations
within “World Health and Safety Legislation” through employing every due diligence in order to
comprehend the work nature along with related hazards and making sure that suitable resources
are allocated to control any uncertainty.
b) Senior management, supervisors and managers
All the managers is needed to make sure that this policy and any WHS programs that is
developed along with efficiently implemented within the regions of control along with
supporting the supervisors along with holding them accountable for their particular

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responsibilities (Ammendolia et al. 2016). It must also made sure that employees ate trained and
supervised to address the needs and that they are consulted on concerns impacting the health and
safety along with any issues they might have.
c) Workers
All employees encompassing volunteers, agency employees along with the contractors are
required to co-operate with the WHS Programs and Policy to make sure their own along with
health and safety within the workplace (Ammendolia et al. 2016). All employees will attain
orientation training along with task based training where suitable. All the employees will be
encouraged to observe practices and policies along with suitable instructions from mangers. Such
requirements will be written within agency contracts.
Part b: Structure of Applicable WHS Management System
The structure of applicable to the WHS management system suitable for the employees of
the company is explained under:
WHS Policy
Objectives
 Ensuring legislative compliance along with industry best practices will be maintained in a
way that it is reasonably practicable
 Continuous improvement along with progressively higher standards of work safety and
health
 Safeguarding culture of “safety first” along with behavior within workplace

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Consultation
 Commitment to offer a safe and healthy working environment for its employees along
with people at place of work
 Consultation with UoN health and safety team to make sure proper information flow with
more immediate actions needed on WHS requirements
Reporting
Responsibilities
 The management must have the responsibility to make breakdown within WHS system
along with checking any hazards or unsafe practices all through the reporting lines
Emergency Reporting Procedures
 External and internal emergency procedures will be designed to deal with major transport
accident, evacuation, civil disorder, medical emergency and structural damage
Evaluation and Review
 Review of the WHS policy will be carried out in every 2 years
 WHS management structure will be updated in case any new improvements or changes
are introduced
Part c: Necessary Financial and Human Resources in WHS System
Human Resource Requirements in WHS System
Post recruitment Consumer service representatives

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Planning costs for recruitment Advertising budget- $5,000, employee
consultancy budget- $ 10,000, Interview time
budget- $ 10,000, Contingency budget- $ 5,000
Planning for pre-employment checks Company like checking possible employee
references or the qualifications will carry out
pre-employment checks through checking
personal identity verification documents and
passports.
Financial Resource Requirements in WHS System
To control the injuries taking place in the workplace, necessary training will be provided
to maintain effective WHS systems. The training program will incur cost of $360 per day for
each training program.
Part d: Suitable Consultation Method for Legislation Compliance
The company can use several strategies in consulting with its workers on the health and
safety issues. One of the most common methods of conducting the same is through the health
and safety committees those hold regular meetings. At the time of this meeting documentation of
the information exchanged is recorded within the form of an agenda. These facilitate the meeting
outcomes recordings that can then be passed to the working team (Yazdani et al. 2015). Another
effective consultation method for legislative compliance is through new work induction
programs that encompass heath and information related with the job specification of the new
workers. Another suitable consultation method for the company is through requests, work
suggestions, reports along with concerns put forward by the management. In the team meetings

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demonstration on the company’s ongoing commitment with safety and communication process
can be an effective consultation process (Ammendolia et al. 2016).
Part e: Issue Resolution Flowchart
The flowchart presented below explains the resolution process of serous workplace health
and safety issues that are not able to correct on spot. The flowchart is developed in order to make
it simpler to determine the necessary actions or consultation which is required to be undertaken.
Moreover, in case the issue is not resolved necessary steps are taken by the company in the
workplace to maintain effective WHS system (Kim, Park and Park 2016). The flowchart
indicates that the issue will be resolved in a manner that the employees recognize the WHS issue
and report it to safety representative, managers taking corrective actions and ensuring that such
corrective actions are accepted by employees. This issue resolution process also makes sure that
the employees are informed regarding implementation of work health and safety solutions and all
the parts associated with the issue take necessary corrective actions.

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Figure 1: Issue Resolution Flowchart
(Source: Yazdani et al. 2015)
Part f: Evaluation Indicators of WHS Performance
 Review of the WHS policy will be carried out in every 2 years
 WHS management structure will be updated in case any new improvements or changes
are introduced
 The company will also have a goal in making sure that the company’s WHS management
system remains efficient in attaining goes to assist in maintaining efficient, measurable
and reliable data

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 The records will become an aspect of periodic risk assessment system that can offer
valuable information for comparisons, decision making, past actions verifications and for
demonstrating legislative compliance
 Observation of necessary changes as a result of new WHS technology and work practices
 Analyzing the level of WHS performance against the target and objectives of the
company
 The review of WHS plan must be carried out by the Associate director, WHS and involve
an external reviewer
Part g: WHS Induction Checklist
 Conducting regular, documented, well-organized along with recorded safety inspections
within the work practices and areas
 Regularly and objectivity evaluating and analyzing systems and process of work
 Inspecting all the new items installed and purchased in order to determine the potential
hazards
 To make sure that the workers understand correct along with safe operating and working
systems and work procedures
 Promptly responding to enquiries or concerns raised by the employees by acting on and
providing prompt feedback regarding the identified issues
 Organizing and conducting regulate health and safety training, coaching along with
mentoring of the workers
 To make sure that the purchase orders contain specifications in consideration to health
along with safety considerations new equipment’s and plants

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 Implementing the waste disposal among with the recycling processes that will make sure
both the workers an environmental safety
 To make sure that the purchase orders encompass specifications in consideration to health
and safety considerations for new plant
Part h: WHS Training for Employees
WHS training outline intended for managers, supervisors, team leaders and employees is
indicated under so that they are capable to analyses the workplace safety based issues taking
place in the company (Friend and Kohn 2018).
Training Program Content
 Applicable legislation of health and safety along with the need for compliance
 The components of an efficient WHS management system
 The relevance of WHS consultation within the workplace
 Risk management principles overview along with techniques as a part of overall WHS
risk and emergency management
Benefits of Training Program
 Senior along with the middle level managers, team leaders and supervisors those intend
to extend their experience and knowledge within the WHS field long with learning the
ways in which incorporate strategic risk management practices and principles
(Ammendolia et al. 2016).
Learning Outcomes of Training Program

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Participants must be capable of:
 Systematic management plan of WHS within the responsibility area
 Developing WHS risk management plan for the company’s workforce
 Evaluating, developing along with monitoring WHS consultative processes in ensuring
participation

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References
Ammendolia, C., Côté, P., Cancelliere, C., Cassidy, J.D., Hartvigsen, J., Boyle, E., Soklaridis, S.,
Stern, P. and Amick, B., 2016. Healthy and productive workers: using intervention mapping to
design a workplace health promotion and wellness program to improve presenteeism. BMC
Public Health, 16(1), p.1190.
Friend, M.A. and Kohn, J.P., 2018. Fundamentals of occupational safety and health. Rowman &
Littlefield.
Kim, Y., Park, J. and Park, M., 2016. Creating a culture of prevention in occupational safety and
health practice. Safety and health at work, 7(2), pp.89-96.
Yazdani, A., Neumann, W.P., Imbeau, D., Bigelow, P., Pagell, M., Theberge, N., Hilbrecht, M.
and Wells, R., 2015. How compatible are participatory ergonomics programs with occupational
health and safety management systems?. Scandinavian journal of work, environment & health,
pp.111-123.