Report: Evaluation of WHS Management System, Australian Hardware

This report provides a comprehensive evaluation of the WHS Management System (WHSMS) for Australian Hardware, focusing on improving workplace safety and reducing injuries. The introduction highlights the importance of WHS guidelines, emphasizing the need for a proactive approach to ensure a safe environment. The report recommends enhancements in record-keeping practices, including the maintenance of detailed employee biodata and incident logs, to facilitate effective planning and risk mitigation. It stresses the significance of worker training, particularly for new employees and in response to emerging hazards. The report also addresses risk management, advocating for the establishment of a dedicated risk management team and the involvement of both management and employees in identifying and mitigating potential hazards. Justification for these recommendations is provided, citing relevant Australian codes of practice and legislation. The report includes a detailed plan for implementing the recommendations, outlining timelines, resource allocation, and stakeholder collaboration. A sample training or safety induction session plan is also provided, emphasizing the importance of technology, electrical safety, and follow-up evaluations to ensure compliance and effectiveness. Finally, the report uses the Lost Time Injury Frequency Rate (LTIFR) as a metric to measure safety performance and demonstrates how the implementation of the WHS program can lead to a reduction in LTIFR, thereby improving overall workplace safety and health.

Running head: WHS MANAGEMENT SYSTEM 1
Evaluation of WHS Management System for Australian Hardware
Name
Institution’s Affiliation’s
Date

WHS MANAGEMENT SYSTEM 2
1.0 Introduction
This paper provides comprehensive plan proposed by the Industry to be used to
improve the condition of the employees and other people in the entire institution. WHS
guidelines are implemented and adopted in the organization to ensure a safe workplace
during operation. WHS is a management system that has been adopted by various
organizations in other parts of the world and has been reported to have worked best for these
organization (Thomas, 2012). The implementation of the WHS Risk management policy
requires the engagement of all the stakeholders in the organization because it gathers for the
interests of all participants and cannot be implemented through a single action by one person.
As WHS consultant, my main responsibility is coming up with an appropriate plan for
improving the workplace safety of the people working for the organization.
Australian Hardware is one of the performing organizations in the world, therefore,
there is a need to improve the workplace conditions in the organization to compete favorably
with other more developed organizations globally. Workplace safety is a pivotal factor and
important process for an organization like Australian Hardware because the facility is
involved in heavy and injurious materials. The aim of the plan is to reduce the injuries
experienced in the organization either occurring due to employee ignorance or accidentally.
The procedures of the WHS provides guidelines to all workers in the organization before they
start their operations. Legislations are also provided in the proposal to further guide the
employees because some of them may be ignorant to the specifications of the WHS
management system.
2.0 Recommendations for improving safety in Australian Hardware
The participation of the workers in the process of policy development is important for
the success of the plan during and after its implementation to action. As stated earlier, the

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activities undertaken in the organization may be hazardous if not regulated. The improvement
of the workplace conditions is vital because it reduces Injury Rates (IR) in the country,
therefore, Australian Hardware should plan for an effective implementation of the WHS
policies to ensure a safe workplace in its premises. The proposed recommendations for this
company are meant to ensure that the legislation regarding safety and health of the workers
and other stakeholders in the organization are adhered to. These recommendations are:
2.1 improvement of record keeping Practices
The records of the activities and events taking place in the organization should be kept
for future reference and improvement of the services provided by the organization to its
clients. Records are created on a daily basis and kept in an appropriate storage system like
computers to prevent any unauthorized access. The control of the injuries and risks is a
continuous process involving the participation of both the employees and the management.
Keeping a record of all activities and events in the organization is provides vital information
and materials for future planning. Biodata of all the employees in the organization should be
provided for effective planning. A tract of information regarding the workers should be kept
in a safe place like computer system because planning on the safety and health of the
employees involves a thorough evaluation of the activities of each worker on his/
departmental group. All risks that have been experienced by the Australian Hardware either
internally or externally should be recorded or kept. The management responsible for
reviewing employees’ performance in all operations of the organization (Jasiulewicz-
Kaczmarek & Drożyner, 2013). The management is also concerned at keeping a record of
injury register. The data is then presented to the responsible agency for insurance coverage
and coming up of immediate solutions to prevent future occurrence of the risks and injuries in
Australia Hardware.

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2.2 training of the workers
Induction of a safety policy in the organization is pivotal for the organization in
ensuring that all the workers are aware of the possible injuries that may occur in the process
of operation. It is a responsibility of the management and the employer to provide adequate
training to their employees otherwise they will be liable for the injuries and losses incurred in
case of an accident. Training of all the staff on how to perform the various activities assigned
to them is paramount because it reduces the number of injuries and reduces the supervisions
on these workers because they will have relevant knowledge on how to accomplish their tasks
as required by the operating procedures and standards of the organization. Training of the
staff is required in Australian Hardware when new WHS risks and hazards arise from the new
systems and tasks. Newly recruited workers must be trained in how to perform their roles and
safer ways of health protection (Kawakami, et al 2014). There have been various cases
reported by the organization regarding the injuries encountered by the new employees
because they are not familiar with the WHS guidelines and operating procedures established
by the management.
2.3 Risk Management
The management of the Australian Hardware is responsible for creating a platform
that enables the management of the risks that may arise from the operation. Under the WHS
risk management system, the management of the organization is underpinned with the risk
control policy and concepts. The responsibilities of the stakeholders vary depending on their
tasks, but their achievements are aimed at minimizing the chances of occurrence of the risks
related to the Australian Hardware. A group of risk management personnel is appointed to
oversee all the activities in Australian Hardware because the activities undertaken in the
organization are likely to cause risks to the workers. It is the responsibility of both the

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management and the employees to identify the possible sources of hazards (Davis, Frolova &
Callahan, 2016). After the identification of the risks, the management shall mitigate and come
up with amicable solutions for preventing future occurrence of these risks. The recommended
induction of employee training may also help in the risks management.
3.0 Justification for recommendation
There are a number codes of practice that are stipulated to protect the rights of the
workers in Australia through ensuring a safe workplace for all employees working in
organizations under the jurisdiction of the Australian government. Some of these codes
include the safe work Australia of 2011 that ensures health and safety of workers in
workplaces. The code also gathers for the guidelines of the WHS through coordination,
consultation and cooperation. The employer is committed ensuring a healthy and safe
workplace for the employees as dictated in the employer’s operational regulations. The
employer should cooperate with the employees in improving their health and safe working
places. The WHS management guide the organizations in Australia improve the welfare of
the employees and other stakeholders, including the healthcare officers attached to these
organizations. Under the codes of practice, the employer should cooperate with healthcare
institution in provision of medical covers to all employees (Archer et al., 2012). The
provision of the medical insurance makes it easy for workers to obtain medical coverage. The
responsibilities of the WHS representatives and the supervisors are provided in the standards
and the codes of practice because this process of ensuring a healthy and safe working
conditions requires cooperation of all the stakeholders. Under section 36.4 of the WHS Act,
an employer should enable and maintain a healthy and safe workplace for his/her employees.
4.0 Plan for implementation

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The recommendations stated above will not become effective before they are
implemented and adhered to in the organization. Appropriate planning is needed to ensure
effective performances in Australian Hardware after the implementation of the
recommendations. A strategic plan should be created by designers and adopted in the
Organization to improve welfare, health and safety of the workers (Bong et al., 2015).
Resources must be allocated for effective implementation of the plans. Since the induction
process requires the allocation of resources and time, effective planning is vital because it
makes the entire procedure economical. The collaboration of all the stakeholders is also
necessitated in the process of plan making.
Plan Timelines Resources Actions
Provision of medical
insurance
2-3 weeks after
employee induction
Two quotes are
enough for coverage
Collaboration with
the healthcare
facilities and
insurance companies
to cover all injuries I
the organization
Managing of risks Throughout all the
operations of the
organization
More than two
quotes
Should be consistent
operational policy
planning Signing of
contracts
At the start of every
year
Appropriate amount
of money is
allocated
The sum should not
exceed the approved
expenditure
Implementation of
employee induction
and training
When new
operational
procedures are
Hiring of a trainer
and the sum of
money allocated for
To minimize the
occurrence of risks
in the organization

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introduced induction must not
exceed the approved
budget
and improve
employee safety at
work
5.0 A plan for a typical training or safety induction session
Many research studies have been done by a number of scholars and the results depict
that the induction of new and serving staff members is essential in enabling employee safety
and retention in the organization. The use of technology and electrical devices like computers
in the organization improves the general operations in organization. Safety measures on the
use of electricity must be provided to the employees because electricity have resulted to a
number of risks a number of organizations in the Country (Francis, Procter & Robinson,
2017). Therefore, a plan for implementation of the induction and employee training is
significant for Australian Hardware. The induction process should be planned well because
the programme involves the participation of a large number of stakeholders, therefore may
consume their time. A suitable template is created to slot the scheduled activities for
employee induction. The induction training program may take more than a week depending
on the needs of the organization and the number of employees to be trained. The following
template is established for induction of new employees and other staff working in Australian
Hardware.
Timescale Activities
First day  Provision of evacuation procedures and guidelines
 Selection of the first aid team
 Provision of basic information to the trainees to
ensure safety in their operations

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The first week of induction  Introduction of the WHS policy to the trainees
 Australian Codes of Practice are provided by the
trainers
Second week  Formal training of the employees
 Provision of the organization’s safety operation policy
 Evaluation of inductees adherence to the WHS
legislation and regulations
After the induction process is completed, as a consultant, one should visit the
organization for a follow-up. This follows up ensures that the inductees abide by the
regulations provided in the WHS Act of 2011. The WHS policies are then implemented in
other organizations nationally to improve the health and safety of the workers and minimize
risks and injuries at work.
Following the benchmark of the Wollongong organization, the WHS programme is
implemented nationally because of its benefits both to organization and the public. The main
benefit obtained from the implementation of the WHS programme countrywide will be a
reduction in the Lost Time Injury Frequency Rate (LTIIFR). LTIFR is the time lost during a
particular period of accounting. It is normally measured nationally for determination of safety
performance. LTIFR is calculated as follows:
LTIFR= Number of injuries in a given accounting period divided by total working hours.
The result, X is then multiplied with a million. To bring down the LTIFR, you reduce the
number of lost time injuries and increase the number of working during that accounting
period (Dickson-Swift, et al., 2014). The percentage will reduce even if the working hours are
kept constant. For instance, if lost time injury = 4,

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Hours worked throughout the year =7200, 400; LTIFR will be calculated as follows;
Lost time injury divided by hours worked in the year, then multiplied by a million.
That is; (4÷720,400) ×1,000,000 = 5.55%
This is a decrease in the Injury Rates as compared to last year’s percentage, 13.9%
6.0 Conclusion
Evaluation of the WHS management policies is pivotal in improving the working conditions
of the employees and other stakeholders in a given organization. Newly employed workers
must be trained according to the operating procedures of the organization and the underlying
WHS management system all organizations in the country should adhere to the regulations of
the WHS Act and a report should be recorded and kept for evaluation of the effectiveness of
the programme.

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7.0 References
Thomas, M. J. (2012). A systematic review of the effectiveness of safety management
systems (No. AR-2011-148). Canberra, Australia: Australian Transport Safety Bureau.
Jasiulewicz-Kaczmarek, M., & Drożyner, P. (2013). Social dimension of sustainable
development–safety and ergonomics in maintenance activities. In International
Conference on Universal Access in Human-Computer Interaction (pp. 175-184).
Springer, Berlin, Heidelberg.
Dickson-Swift, V., Fox, C., Marshall, K., Welch, N., & Willis, J. (2014). What really
improves employee health and wellbeing: Findings from regional Australian
workplaces? International Journal of Workplace Health Management, 7(3), 138-155.
Davis, P. J., Frolova, Y., & Callahan, W. (2016). Workplace diversity management in
Australia: what do managers think and what are organisations doing? Equality,
Diversity and Inclusion: An International Journal, 35(2), 81-98.
Kawakami, N., Park, J., Dollard, M. F., & Dai, J. (2014). National status of psychosocial
factors at work in Japan, Korea, Australia, and China. In Psychosocial factors at work
in the Asia Pacific (pp. 27-52). Springer, Dordrecht.
Archer, R. J., Borthwick, K., Travers, M., & Ruschena, L. (2012). Whs: A Management
Guide. Cengage Learning.
Bong, S., Rameezdeen, R., Zuo, J., Li, R. Y. M., & Ye, G. (2015). The designer's role in
workplace health and safety in the construction industry: post-harmonized regulations
in South Australia. International Journal of Construction Management, 15(4), 276-
287.

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Francis, G. E., Procter, T. A., & Robinson, R. M. (2017). How safe is safe enough?: Effective
safety frameworks. In EECON 2017: Electric Energy Society of Australia
Conference: collaboration and innovation: adapting today's grid for tomorrow's
future (p. 42). Engineers Australia.