Implementing and Monitoring WHS Policies and Procedures Report

This report provides a comprehensive analysis of Work Health and Safety (WHS) policies, procedures, and programs, focusing on their implementation and monitoring within an organization. The report examines various aspects of WHS, including hazard identification, risk assessment, and control measures, emphasizing their importance in maintaining a safe and healthy working environment. It details the significance of WHS training in educating employees about safety protocols and the role of the Person Conducting a Business or Undertaking (PCBU) in upholding health and safety legislation. The report also explores WHS consultation methods, ensuring that employees are informed and involved in safety matters. It highlights specific WHS hazards, associated risks, and the legal responsibilities of workers, offering recommendations for improvement. Overall, the report underscores the critical need for robust WHS practices to enhance productivity, reduce workplace injuries, and ensure compliance with legal requirements.

Implement and
monitor WHS policies,
procedures and
programs to meet
legislative
requirements

EXECUTIVE SUMMARY
This report involves the use the WHS policies and procedures in the organisation so that
proper working environment can take place in the organisation. It involves various risk control
measures which will help in reducing the risk factors in the organisation. It also involves various
WHS training which will helps in providing the knowledge to the organisation regarding the
safety measures which they have to considered to maintain healthy working environment in the
organisation. Role of PCBU is also discussed in this report to maintain health and safety
legislation. Different legal responsibilities of the workers are also mentioned which should
followed by the workers under act.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................5
WHS policies, procedures and programs....................................................................................5
Hazard identification...................................................................................................................6
Risk assessment...........................................................................................................................7
Risk control ................................................................................................................................8
WHS consultation.......................................................................................................................8
Specific WHS hazards and their associated risks.......................................................................9
WHS training............................................................................................................................10
Role of the PCBU......................................................................................................................10
Recommendations..........................................................................................................................10
CONCLUSION .............................................................................................................................11
Bibliography..................................................................................................................................12

INTRODUCTION
WHS stands for Work health and Safety it is an act which helps in ensuring safety in the
workplace so that healthy working environment can take place in the organisation. WHS is also
known as occupational health safety. This act provides health and safety to people who
connected with the organisation like customers, suppliers, visitors, employees etc. maintaining
safety in the workplace is very important it helps in enhancing the performance of the business.
There are various benefits of WHS act it helps in improving the productivity of the business by
reducing the chances of illness and injuries in the organisation. It also helps in ensuring safe use
of machinery and other resources so that chances of injuries can be eliminated. It guides the
employees so that proper safety can take place. Organisation has to follow this law so that
performance of the business cannot get affected and more revenue can be generated in the
business (Brooks, 2019).
Woolworths is the biggest supermarket chain in Australia it was founded in 1924 and managed
by Woolworths group. This organisation deals in groceries items but also sells other products
like DVDs, magazines, beauty products etc. due to which its demand is high as compared to
other organisation. It also has its online websites which helps in increasing the profit of the
business in the market. This organisation provides variety of goods and services to the customer
so that overall profit of the business can be increased in the market. In this report it will be
analysed that how WHS act helps in maintaining a healthy environment in the organisation.
MAIN BODY
WHS policies, procedures and programs
WHS policies helps in maintaining safe working environment in the organisation. WHS
policies involves Risk assessment, maintaining safe use of equipments, providing supervision,
information and guidance to the employees, proper work staff training, providing first aid,
mental ill heath etc. WHS procedures helps in fulfilling the policies which is given by the WHS
by providing proper guidance to the staff members it helps in ensuring the proper management in
the organisation by fulfilling the policies of the WHS so that performance of the business cannot
get affected. The main motive of WHS programs is to protect the employees and the staff
members of the organisation from different hazards which can affect their health. Woolworths is
the biggest supermarket chain in UK due to which it apply workplace safety policies in the

organisation so that growth of the business can take place by providing healthy and safe
environment to the employees of the organisation. They are committed towards the safety of the
customers, business partners,visitors there motive is to provide the safest environment to their
employees and customers so that goodwill of the business can be increased in the market.
Maintaining a safe working environment in the organisation is very important in the time of
Covid-19 various diseases can take place due to which providing the safe environment is very
important. Proper use of sanitization is very important so that chances of illness can be avoided.
If the organisation will not follow the WHS policies then it can affect the overall functioning of
the business. Safety procedures is used by the organisation while performing any task in the
organisation so that heath and safety of the workers can be maintained. If the health of the
workers will get affected then it can affect the performance due to which demand of the business
will fall in the market. So to avoid this situation WHS policies has been given so that safe and
healthy environment can be maintained. If the organisation will guides its employees accordingly
then it will helps the employees to protect themselves by observing the risk factors so that
growth of the business can take place. This act was given after observing the unhealthy
environment due to which various diseases can take place but with the helps of this act these
diseases can be avoided and healthy environment can be provided which will also helps in the
growth of the economy because if safe and healthy environment will be provided to the
employees then it will increase the efficiency of the work which will further reflect in the
performance due to which profit of the business will get increased in the market (Mc Evoy,
2019).
Hazard identification
In the organisation hazard identification is very important it helps in protecting the
employees and customers from the unhappen which can occur in the organisation. In the
organisation various hazards are available because of the manufacturing process which take
place in the organisation for the manufacturing of goods and services. If the organisation will not
identify the hazard it will create a risk factor in the organisation due to which performance of the
business will also get affected which can affect the demand of the business in the marketplace if
any unhappenning will occur in the organisation due to the carelessness of the business then it
change the mindset of the customers which can affect the goodwill of the organisation in the
market. Hazards can be identified by analysing the product information like operating manuals,

safety data sheets, looking to the past incidents, there are biological hazards also like bacteria,
viruses, insects which can affect the health of the employees in the organisation. There are
various physical hazards like machinery, power lines etc. proper use of machineries is very
important is very important to avoid the chances of injuries in the organisation. Various issues
related to chemical can also take place which can affect the health of the employees in the
Woolworths use of chemical takes place due to which various skin diseases can also takes place
in the organisation, breathing issue, corrosion etc. identification of possible hazards are very
important so that chances of injuries can be reduced in the organisation. Before starting the
manufacturing process checking of equipments is important so that it can affect the health of the
employees in the organisation. Employees should also be aware of the changing weather so that
healthy environment can be provided to them. Proper training and guidance should be given to
the employees after the identification of hazards so that they can perform their functions
accordingly without affecting the working environment of the organisation. Organisation should
also provides various safety instructions to the employees so that injuries cannot take place in the
organisation. Proper guidance should be provided regarding the infrastructure of the business so
that employees can manage their performance and increase the profit of the business so that
competitive advantage of the business can be gained. Putting the life of the employees in risk can
affect the growth opportunities of the business because if the safety will be not provided to the
organisation then other employees will also not be interested in working with the organisation
due to which company can face a big loss in the organisation and also can affect the services of
the business in the marketplace (Bongiovanni, 2019).
Risk assessment
It is a process which helps in identifying the risk factor in the organisation so that it is
basically analysing the potential events that can provide negative impact on individuals who are
working in the organisation. Risk matrix is used to analyse the risk factor in the organisation. It
is a simple process which will help in avoiding the chances of risk in the organisation so that
better functioning can take place. There are various steps which are involved in the risk
assessment which are identification of the hazards, evaluating the likelihood of each hazards,
evaluating the consequences, calculating the rating risk, developing the action plan, put the
evaluated data in the risk matrix. With the helps of this risk matrix company can easily analyse
the risk factor which can affect the growth of the company in the market. Analysing the risk is

vary importance to maintain the performance and goodwill of the organisation in the market.
Calculation of multiple risk factors helps in analysing the risk which is involved in the
organisation so that performance can be maintained accordingly. High risk determines the risk
factors which has to be resolved so that performance of the business cannot affected.
Risk control
Risk control is basically hazards control it helps in controlling the risk factors of the
organisation so that it cannot affect the performance of the business in the market. If the risk
factors of the business will not be controlled then it affect the overall functioning of the
organisation by affecting the performance of the business in the market. Potential threats are
always there in the organisation which can create unhealthy environment in the business. Due to
which whole business structure gets affected in the business. There are three types of risk
controls which are preventative, detective and corrective it helps in eliminating the risk factors in
the business. Risk factors can affect the whole production process of the business due to which
productivity of the business also gets affected. Risk controls helps in avoiding the financial
consequences and damages in the organisation. It also helps in reducing the chances of injuries
and accidents in the organisation which create a safe environment in the organisation. Risk
control in the organisation helps in fulfilling the legal requirement by maintaining a healthy
working environment in the organisation. Organisation should provide various safety measures
to the employees so that chances of risk can be eliminated and effective performance can take
place. Applying the risk control helps in responding to the risk factors effectively so that growth
of the business in the market can take place rapidly. Planning of risk is the time consuming
process due to which risk control process has been launched so that growth of the business can
take place effectively. After the risk control process organisation should provide information to
the employees so that goals of the business can be achieved effectively in the organisation
(Fabry, 2020).
WHS consultation
It is basically a two ways process between the management and the employees it helps in
informing the employees in the organisation about the health and safety measures so that various
issues related to the health can be avoided and healthy environment can take place in the
organisation which will motivate the workers towards the assigned task. It helps in better

decision making in the organisation so that best outcome can take place in the business and
performance of the business can be improved.
WHS consultation involves establishing safety and health committees, conducting regular tool
box meeting, electing health representatives, conducting the meeting with the staff with the helps
of this mechanism company can easily the resolve the issues of the employees and maintain the
healthy working environment in the organisation. There are few objectives of WHS mechanism
like protecting the employees from the health related risk, eliminating the risk factors in the
organisation, helps in safety and welfare of the employees which will further help in increasing
the productivity of the business in the market. Woolworths follows the instructions of WHS
which helps in maintaining the safe and healthy environment in the organisation due to which
profit of the business also gets increased in the market. It provides all the safety equipment to the
employees so that there performance can be improved in the market. Providing the facilities to
the employees helps in improving their performance in the organisation. If the employees will
get various safety equipments then it will motivates the employees towards the work. Developing
the safety culture in the business helps in maintaining the healthy relations with the employees
which will reflect in their performance. After analysing the different hazards company should
discuss about this with their employees so that employees can maintain their performance and
work accordingly so that their performance cannot get affected in the organisation (El Ghaziri,
2021).
Specific WHS hazards and their associated risks
Various hazards in the organisation can affect the life of the employees in the
organisation due to which chances of injuries can take place in the business. But various risk
controls helps in eliminating health hazards in the business various types of hazards like
improper use of machinery, fault in the electricity wires etc. can affect the health of the
employees in the organisation due to which goodwill of the business can get affected in the
business. Risk chances in the business can be high or low due to which performance of the
business can get affected in the organisation. Managing the WHS risk is very important so that
healthy working environment can take place. High risk is a sign of loss in the organisation due to
which taking the appropriate action is very important. Action should be taken against the high
risk so that they the effect the health and performance of the employees in the organisation. So
that more profit can be earned in the business (Akinbode, G., 2019).

WHS training
WHS training ensures that the employees and the staff have the proper knowledge about
the work health safety act 2011 it is a program which is conducted to ensure that the safety in the
workplace should be followed. It helps in developing the skills of the employees so that they can
handle the various risk factors in the organisation which can affect the performance of the
employees in the organisation. This training involves the topic related to the health and safety
measures so that employees can guided regarding the health hazards so that they can be
prevented. During the induction program managers should provide the proper guidance to the
employees so that there performance cannot get affected in the organisation. Training helps
making people aware about the risk factors which can occurs in the organisation so that
employees can get mentally prepare for that and maintain their performance accordingly (Allison
and Rathjen, 2019).
Role of the PCBU
Managers and supervisors plays an important role in making safe working environment in
the organisation
 It is the responsibilities of the managers to maintain safe working environment for their
employees so that there performance can enhanced and more profit can be earned.
 They should provides various equipments to the employees so that risk can be avoided in
the organisation.
 They should provides various training to the employees so that healthy working
environment can take place in the organisation.
 They should guide the employees regarding the use of machinery so that they cannot face
any injuries which can affect their health and performance.
 They should also provide adequate facilities to the employees so that various risk factors
can be avoided.
Recommendations
It is recommended that for maintaining the health working environment in the
organisation following the proper rules of WHS programmes is very important so that healthy
environment can take place in the organisation. Organisation should provide the various
equipment so that chances of risk can be avoided in the organisation they should also take the

feedbacks from the the employees whether they are facing any issues or not so that chances of
risks can be eliminated. Analysing the risk factors through various analysis is very important so
that proper guidance can be provided to the employees as per the analysis of the risk. Managers
should also maintain a healthy a relations with the employees so that employees can
communicate with the leaders at any time. Organisation should also various technologies so that
chances of the injuries can be avoided and healthy working environment can be created in the
business. Use of fire extinguisher should be guided to the employees so that at the time of
emergency they can handle risk themselves without any support so that loss can be avoided in
the organisation. For the healthy working environment safety in the workplace is very important.
Providing the safe and healthy environment helps in increasing the goodwill of the organisation
due to which safety of the employees should be kept on the priority. Effective use of resources
can help in eliminating the risk factor in the organisation. Organisation should ensures that the
workers are properly trained or not. They should also provide visual safety aids to the employees
so that effectiveness can take place in the business. Conducting a monthly safety meeting helps
in maintaining the safety in the organisation. Eliminating the potential hazards from the
organisation helps in enhancing the performance of the employees.
CONCLUSION
In this report it has observed that WHS policies helps in increasing the productivity of the
business by maintaining the safe environment for the employees. It also helps in increasing the
goodwill of the organisation by eliminating the risk factors in the organisation so that growth of
the business can be maintained and performance of the business can be enhanced. It involves
various rules and responsibilities which should be followed by the organisation. So that smooth
functioning of the business can take place in the organisation. WHS provides various training
programmes to the employees in order to guide them regarding the risk which can occur in the
organisation. So that employees can remain prepared for it and can handling the issue effectively
in the organisation. It also provides various responsibilities to the managers so that they can
maintain healthy and safe environment for the employees in the organisation.

Bibliography
Books & Journals
Brooks, K and et. al., 2019. WHS Focus Group Findings Report.
Mc Evoy, P.J., Ragab, M.A. and Arisha, A., 2019. The effectiveness of knowledge management
in the public sector. Knowledge Management Research & Practice, 17(1), pp.39-51.
Bongiovanni, I. and Newton, C., 2019. Toward an epidemiology of safety and security risks: an
organizational vulnerability assessment in international airports. Risk Analysis, 39(6),
pp.1281-1297.
Jess, G. and Price, R., 2017. Fairness in enforceable undertakings: Comparing stakeholder
voices. Safety science, 94, pp.1-9.
Darling, E.J. and Whitty, S.J., 2019. A model of projects as a source of stress at
work. International Journal of Managing Projects in Business.
Fabry, S., 2020. Protecting the protected: World Heritage Sites and collections; defining,
recognising and protecting Outstanding Universal Value in its entirety (Doctoral
dissertation, University of Leicester).
Faff, R., Kastelle, T., Axelsen, M., Brosnan, M., Michalak, R. and Walsh, K., 2020. Pitching
research for engagement and impact: a simple tool and illustrative examples. Accounting
& Finance.
El Ghaziri, M., London, M. and Lipscomb, J., 2021. Workplace Bullying in the Public
Sector. Special Topics and Particular Occupations, Professions and Sectors, pp.529-549.
Brooks, K., Thomas, M.A., Drake, M.M., Roberts-AMSA, M.B. and Beatty, M.T., 2019. WHS
Focus Group Findings Report.
Allison, J., Rathjen, J., Angel, C., Ives, S. and Knowles, S., 2019. project Building research and
project management skills in fisheries staff in Papua New Guinea.
Belman, D., Druker, J. and White, G. eds., 2021. Work and Labor Relations in the Construction
Industry: An International Perspective. Routledge.
Stebbins, D., Beaghley, S., Rhoades, A.L. and Bhatt, S.D., 2019. Literature on Personnel Vetting
Processes and Procedures: Annotated Selected Bibliography. RAND ARROYO
CENTER SANTA MONICA CA SANTA MONICA United States.
Akinbode, G., 2019. Work Leadership, Occupational Health, and Safety. In Human Rights,
Public Values, and Leadership in Healthcare Policy (pp. 204-227). IGI Global.
Won, M.E., 2021. Inclusive Workplace Health and Safety in Hospitality: The Models that
Support Ethnic Diversity (Doctoral dissertation, Auckland University of Technology).
Tuckey, M.R., Boyd, C.M., Winefield, H.R., Bohm, A., Winefield, A.H., Lindsay, A. and Black,
Q., 2017. Understanding stress in retail work: Considering different types of job demands
and diverse applications of job resources. International Journal of Stress
Management, 24(4), p.368.

APPENDIX
As per the result it is observed that 2x less time is required to implement this policies in the
workplace, many organisation use it as online safety system to protect the employees from any
disorder so that healthy work environment can be created in the organisation.
Organisation can also unlock this benefits with the free trial plan of $ 20 per month. In Australia
it has made compulsory for the organisation to follow this policies in the workplace so that
healthy working environment can be created in the organisation.