Project Management Plan: Widgets 'R Us Organization Analysis

This project management plan focuses on addressing the operational challenges faced by Widgets 'R Us (WRU), a medium-sized widget design and manufacturing organization. The plan begins with an introduction to WRU's issues, including slow market response and internal communication problems, leading to a consultant's analysis. It then explores alternative solutions and the project concept, emphasizing the creation of a project management plan to improve business processes, production efficiency, and adaptability. The plan includes a feasibility study covering technical, scheduling, operational, legal, and economic aspects. It also details stakeholder management, project schedule management with Gantt charts, and resource allocation. Furthermore, the plan outlines project cost, quality, risk, and procurement management strategies, concluding with a summary of the proposed improvements and recommendations for WRU to sustain its competitive advantage in the widget market.

PROJECT MANAGEMENT

Table of Contents
1. Introduction..............................................................................................................................3
2. Background..............................................................................................................................3
3. Evaluation of Alternatives........................................................................................................3
4. Project Concept........................................................................................................................4
5. Project Feasibility.....................................................................................................................5
6. Project Stakeholders Management...........................................................................................5
7. Project schedule Management..................................................................................................6
8. Project Cost Management......................................................................................................19
9. Project Quality Management..................................................................................................21
10. Project Risk Management...................................................................................................21
11. Project Procurement Management......................................................................................21
12. Conclusion..........................................................................................................................21
References......................................................................................................................................22

1. Introduction
The WRU (Widgets ’R Us Widgets ’R Us) is a medium sized organization and it
specializing in the manufacture and designing of the widgets. It provides the stable widgets for a
market. WRU organization has four departments such as engineering, sales, production and
accounting. Past three years the WRU organization has the demand for widgets has exploded.
The organization was finding itself unable to complete the successfully in the new widgets in the
dynamic market and also the organization CEO addresses the many problems like widgets are
slow to market and slow to pick up signs form the marketplace. It also has internal
communication problems and department heads are constantly blaming other department heads
for the organization issues. So, the organization Board members and CEO called the consultant
to analyze the WRU operations. It is used to improve the organization business process and also
provide the project management plan to sustain the competitive advantage in the widget market.
2. Background
The WRU organization needs to identify their highest value opportunities and addresses
their most critical challenges. It transforms their business operations to high level business
operations (Tremel, 2018). It ensures the sustainable competitive advantages to build the more
capable organization and securing the lasting results. It needs to improve the performance efforts
tends to focus on the operational aspects of manufacturing of the widget. But, WRU has
organization issues like proliferating roles and responsibilities, matrix structure with various
interfaces and organizational structure that is no longer aligned with business strategy. It has
major obstacle to competitive advantage, flexibility, speed, cost, effectiveness and quality. The
organization must create the design decision at both the plant and corporate levels.
3. Evaluation of Alternatives
The WRU organization has various problems and these are resolved by consultant to analyze
the business operations. So, the consultants are needs to improve the organization business
process and it provides the sub stain to the competitive advantages in the widget market. The
alternative solutions for this project are to (Gina Abudi, 2018),
 Reduces the product manufacturing defect
 Implementing the organization efficiency to promoting the business practices

 Continuously improving the operations
 Simplify the manufacturing task to reduce the waste and increased the efficiency.
 Finding appropriate method to simplifying the manufacturing task for an organization.
Because, it is important step in organization improvement.
It includes the key considerations to centralize the business control and integrate the related
functions and their roles and responsibilities. Each organization generally manages the tradeoff
that can affect the cost, product quality, service levels and cycle times. So, organization carefully
handles the organization tradeoffs.
4. Project Concept
Main scope of this project is to create the project management plan for WRU organization.
Because this organization has various problems and these are resolved to called the consultant to
provide the effective business operations for a WRU organization. The WRU organization is a
widget design and manufacturing organization (Projectmanagementdocs.com, 2018). In
beginning, the organization provides the effective design and high level manufacturing of the
widget in low level prices. But past three years, it does not provide the effective designs and it
slow to market and slow to pick up the widget design. So, organization CEO identified and
addressed the organization issues to decide the new consultant to provide the effective business
process for an organization. The consultants are needs to improve the organization business
operations. So, it comes to prepare project management plan to focus on how best to improve the
organization business processes in manufacturing. It leads to production efficiency, adapting the
processes to product demand and changes in resource availability (Pmi.org, 2018). The project
management plan is used to allow user to stay flexible and dynamic by eliminating the waste to
streamline processes. It describes the types of actions and waste that do not add any value to
process like overproductions, defects and over processing. The Key performance indicators are
used to measure the improvement of each department in the organization. The Key performance
indicators are listed below.
 Commendation and identification of exceptional performance
 Continuously improvement
 Timely identification of issues and resolution during the project process
 Utilize the business contingency

 Aligned with objectives
 Unified with organizational efforts
5. Project Feasibility
Feasibility study is used to determine and evaluates the project potential for success and
perceived objectivity. The project management feasibility is divided into five feasibility study
such as technical feasibility, scheduling feasibility, operational feasibility, legal feasibility and
economic feasibility. The technical feasibility is focuses on the technical resources available to
the organization (Qualitydigest.com, 2018). In our project we are using the scheduling feasibility
study. It is most important for project success and it estimates the how much time the project will
take to complete the project. It also helps to identify the any constraints the proposed projects
and it including the internal project constraints, external constraints and internal corporate
constraints. It is used to improve the project team’s goals and it identifies the organization new
opportunities. It provides the required project information and valuable information for an
organization decision. It enhances the project success rate by evaluating the various parameters.
It also identifies the valid reason to undertake the project (Slideshare.net, 2018).
6. Project Stakeholders Management
The Project stakeholders are provides the good idea to practice the good stakeholder
management and it constantly communicate with them into to collaborate on the project. The
stakeholder management plan typically includes the member of a project customers, user, project
team, project sponsors, project managers and project executives. It has influence and authority to
dictate whether a project is a success or not (Simplilearn.com, 2018). The project organizational
chart is shown below.

7. Project schedule Management
The project schedule management is used to provide the overall project plan. The project task is
shown below (Opentextbc.ca, 2018).
Widgets ’R Us Widgets ’R Us (WRU)
Project Plan
Start the Project
Gathering the product requirement
Analysis the project requirement
Identify the customer needs
Evaluation quality of existing products
Define the objective of new product
Measuring the current process.
Developing a baseline
Review the project processes
Concept design

Creative idea generation
Refine concepts
Design and develop changes to the
process to ensure improvements as desired
Retrieve past design intent
Feasibility Study
Check strategic feasibility
Check market
Check technology capability
Check schedule feasibility
Check for resources available
Make decision to proceed
Review the Concept design and
feasibility study
Detailed Design
Set the specifications
Design key characteristics
Produce Drawings
Produce Prototype
Test Product
Test product for user satisfaction
Test key characteristics
Validate the design to the process
Review the Detailed Design
Finalize Design
Review the design
Board Approval
Revise design
Freeze the design

Review the Finalize design
Set up production
Procure manufacturing capability
Design the tooling
Build the tools
Modify the building
Obtain equipment
Obtain manufacturing staff
Capability
Start up production
Get first parts from production
Test parts
Verify quality tolerances
Produce in volume
Review the set up production
Arrange marketing
Identify the key benefits of product
Identify the potential users
Plan marketing strategy
Produce the brochures and adverts
Produce Rainforest Campaign
Review arrange marketing processes
Arrange distribution
Establish the sales chain
Find local representatives
Establish business procedures
Set up technical support capability
Write use manual
Write service manual
Decide on warranty conditions

Obtain staff capability
Review the arrange distribution
Market Growth
Market maturation
Market decline
Declining sales
Refresh product
Launch derivative product
Differentiate service
Launch new product
Review the marketing processes
Product withdrawal
Decision to withdraw
Produce lifetime spares requirement
Decommission production
Achieve documentation
Review the overall product withdrawal
Project closure
Resources details are shown below.
Resource Name Type Initials Max. Units Std. Rate
Project Manager Work P 100% $2,000.00/hr
Project Analyst Work P 100% $2,000.00/hr
Project Designer Work P 100% $1,500.00/hr
Developer Work D 100% $2,000.00/hr
Tester Work T 100% $1,800.00/hr
Technical Writer Work T 100% $1,900.00/hr
Document Writer Work D 100% $1,000.00/hr
Board Members Work B 100% $2,500.00/hr
Senior Project Manager Work S 100% $2,500.00/hr

Production Manager Work P 100% $2,000.00/hr
Staff Work S 100% $1,500.00/hr
Overall schedule management plan for WRU organization is shown below.
Task Name Duration Start Finish Predece
ssors Resource Names
Widgets ’R Us Widgets ’R Us
(WRU) Project Plan
193
days Mon 5/14/18 Wed 2/6/19
Start the Project 23 days Mon 5/14/18 Wed 6/13/18
Gathering the product
requirement 2 days Mon 5/14/18 Tue 5/15/18 Project Analyst,
Project Manager
Analysis the project
requirement 2 days Wed 5/16/18 Thu 5/17/18 3
Project Manager,
Senior Project
Manager
Identify the customer needs 3 days Fri 5/18/18 Tue 5/22/18 4
Project Analyst,
Project Designer,
Staff
Evaluation quality of
existing products 3 days Wed 5/23/18 Fri 5/25/18 5 Project Manager,
Staff
Define the objective of new
product 4 days Mon 5/28/18 Thu 5/31/18 6
Project Analyst,
Project Designer,
Project Manager,
Staff
Measuring the current
process. 3 days Fri 6/1/18 Tue 6/5/18 7
Project Analyst,
Project Designer,
Project Manager,
Staff
Developing a baseline 5 days Wed 6/6/18 Tue 6/12/18 8 Project Designer,

Project Manager
Review the project
processes 1 day Wed 6/13/18 Wed 6/13/18 9 Senior Project
Manager
Concept design 16 days Thu 6/14/18 Thu 7/5/18 7,10
Creative idea generation 2 days Thu 6/14/18 Fri 6/15/18
Project Analyst,
Project Designer,
Project Manager
Refine concepts 6 days Mon 6/18/18 Mon 6/25/18 12 Project Manager,
Staff
Design and develop
changes to the process to
ensure improvements as
desired
7 days Tue 6/26/18 Wed 7/4/18 13 Developer
Retrieve past design intent 1 day Thu 7/5/18 Thu 7/5/18 13,14 Project Analyst,
Project Designer
Feasibility Study 15 days Fri 7/6/18 Thu 7/26/18 15,11
Check strategic feasibility 3 days Fri 7/6/18 Tue 7/10/18
Project Analyst,
Project Manager,
Staff, Technical
Writer
Check market 1 day Wed 7/11/18 Wed 7/11/18 17
Project Manager,
Senior Project
Manager
Check technology
capability 4 days Thu 7/12/18 Tue 7/17/18 18
Project Analyst,
Project Manager,
Senior Project
Manager
Check schedule feasibility 4 days Wed 7/18/18 Mon 7/23/18 19 Developer, Project
Analyst, Project
Designer, Senior

Project Manager
Check for resources
available 1 day Tue 7/24/18 Tue 7/24/18 20
Project Designer,
Senior Project
Manager
Make decision to proceed 1 day Wed 7/25/18 Wed 7/25/18 21
Board Members,
Project Manager,
Senior Project
Manager
Review the Concept design
and feasibility study 1 day Thu 7/26/18 Thu 7/26/18 22 Senior Project
Manager
Detailed Design 25 days Fri 7/27/18 Thu 8/30/18 22,23
Set the specifications 2 days Fri 7/27/18 Mon 7/30/18 Project Manager
Design key characteristics 3 days Tue 7/31/18 Thu 8/2/18 25
Developer, Project
Analyst, Project
Designer
Produce Drawings 3 days Fri 8/3/18 Tue 8/7/18 26 Developer
Produce Prototype 5 days Wed 8/8/18 Tue 8/14/18 27 Developer, Project
Designer
Test Product 2 days Wed 8/15/18 Thu 8/16/18 28 Developer, Project
Designer
Test product for user
satisfaction 2 days Fri 8/17/18 Mon 8/20/18 29 Tester
Test key characteristics 2 days Tue 8/21/18 Wed 8/22/18 30 Tester
Validate the design to the
process 5 days Thu 8/23/18 Wed 8/29/18 31 Developer, Tester
Review the Detailed
Design 1 day Thu 8/30/18 Thu 8/30/18 32 Senior Project
Manager
Finalize Design 6 days Fri 8/31/18 Fri 9/7/18 31,24
Review the design 2 days Fri 8/31/18 Mon 9/3/18 Developer, Project

Manager, Tester
Board Approval 1 day Tue 9/4/18 Tue 9/4/18 35 Board Members
Revise design 1 day Wed 9/5/18 Wed 9/5/18 36
Developer, Project
Designer, Senior
Project Manager
Freeze the design 1 day Thu 9/6/18 Thu 9/6/18 37
Project Manager,
Senior Project
Manager
Review the Finalize design 1 day Fri 9/7/18 Fri 9/7/18 38 Senior Project
Manager
Set up production 42 days Mon 9/10/18 Tue 11/6/18 38,34
Procure manufacturing
capability 2 days Mon 9/10/18 Tue 9/11/18
Production Manager,
Project Analyst,
Project Manager
Design the tooling 2 days Wed 9/12/18 Thu 9/13/18 41 Production Manager,
Project Manager
Build the tools 2 days Fri 9/14/18 Mon 9/17/18 42 Production Manager,
Project Manager
Modify the building 3 days Tue 9/18/18 Thu 9/20/18 43 Production Manager
Obtain equipment 5 days Fri 9/21/18 Thu 9/27/18 44 Production Manager,
Project Analyst
Obtain manufacturing staff 3 days Fri 9/28/18 Tue 10/2/18 45
Production Manager,
Project Manager,
Staff
Capability 5 days Wed 10/3/18 Tue 10/9/18 46 Production Manager
Start up production 3 days Wed 10/10/18 Fri 10/12/18 47 Production Manager
Get first parts from
production 3 days Mon 10/15/18 Wed 10/17/18 48 Production Manager,
Project Manager
Test parts 3 days Thu 10/18/18 Mon 10/22/18 49 Production Manager,

Tester
Verify quality tolerances 4 days Tue 10/23/18 Fri 10/26/18 50 Production Manager,
Project Manager
Produce in volume 6 days Mon 10/29/18 Mon 11/5/18 51 Production Manager
Review the set up
production 1 day Tue 11/6/18 Tue 11/6/18 52 Senior Project
Manager
Arrange marketing 14 days Wed 11/7/18 Mon 11/26/18 52,40
Identify the key benefits of
product 3 days Wed 11/7/18 Fri 11/9/18 Production Manager,
Project Manager
Identify the potential users 2 days Mon 11/12/18 Tue 11/13/18 55
Production Manager,
Project Manager,
Senior Project
Manager
Plan marketing strategy 3 days Wed 11/14/18 Fri 11/16/18 56 Production Manager,
Project Manager
Produce the brochures and
adverts 2 days Mon 11/19/18 Tue 11/20/18 57 Staff
Produce Rainforest
Campaign 3 days Wed 11/21/18 Fri 11/23/18 58 Project Analyst,
Staff
Review arrange marketing
processes 1 day Mon 11/26/18 Mon 11/26/18 59
Project Manager,
Senior Project
Manager
Arrange distribution 20 days Tue 11/27/18 Mon 12/24/18 59,54
Establish the sales chain 3 days Tue 11/27/18 Thu 11/29/18 Project Manager
Find local representatives 3 days Fri 11/30/18 Tue 12/4/18 62
Project Manager,
Senior Project
Manager
Establish business
procedures 4 days Wed 12/5/18 Mon 12/10/18 63 Production Manager
Set up technical support 1 day Tue 12/11/18 Tue 12/11/18 64 Production Manager,

capability Project Manager
Write use manual 1 day Wed 12/12/18 Wed 12/12/18 65 Document Writer,
Technical Writer
Write service manual 1 day Thu 12/13/18 Thu 12/13/18 66 Document Writer,
Technical Writer
Decide on warranty
conditions 3 days Fri 12/14/18 Tue 12/18/18 67
Project Manager,
Senior Project
Manager
Obtain staff capability 3 days Wed 12/19/18 Fri 12/21/18 68
Project Manager,
Senior Project
Manager
Review the arrange
distribution 1 day Mon 12/24/18 Mon 12/24/18 69
Board Members,
Senior Project
Manager
Market Growth 4 days Tue 12/25/18 Fri 12/28/18 69,61
Project Manager,
Senior Project
Manager
Market maturation 4 days Mon 12/31/18 Thu 1/3/19 71
Project Manager,
Senior Project
Manager
Market decline 12 days Fri 1/4/19 Mon 1/21/19 72
Declining sales 1 day Fri 1/4/19 Fri 1/4/19 72 Project Analyst
Refresh product 3 days Mon 1/7/19 Wed 1/9/19 74 Developer, Project
Analyst
Launch derivative product 1 day Thu 1/10/19 Thu 1/10/19 75
Board Members,
Senior Project
Manager
Differentiate service 3 days Fri 1/11/19 Tue 1/15/19 76
Board Members,
Senior Project
Manager

Launch new product 3 days Wed 1/16/19 Fri 1/18/19 77
Board Members,
Project Manager,
Senior Project
Manager
Review the marketing
processes 1 day Mon 1/21/19 Mon 1/21/19 78
Board Members,
Senior Project
Manager
Product withdrawal 12 days Tue 1/22/19 Wed 2/6/19 78,73
Decision to withdraw 2 days Tue 1/22/19 Wed 1/23/19 Board Members
Produce lifetime spares
requirement 3 days Thu 1/24/19 Mon 1/28/19 81
Board Members,
Senior Project
Manager
Decommission production 2 days Tue 1/29/19 Wed 1/30/19 82
Board Members,
Senior Project
Manager
Achieve documentation 4 days Thu 1/31/19 Tue 2/5/19 83
Document Writer,
Senior Project
Manager, Technical
Writer
Review the overall product
withdrawal 1 day Wed 2/6/19 Wed 2/6/19 84
Board Members,
Senior Project
Manager
Project closure 1 day Wed 2/6/19 Wed 2/6/19 84,16
Board Members,
Senior Project
Manager
The overall project Gantt chart is shown below.

8. Project Cost Management
The project cost is shown below.
Name Remaining
Cost
Cost Baseline
Cost
Cost Variance
Widgets ’R Us Widgets ’R
Us (WRU) Project Plan
$6,343,733.33 $6,343,733.33 $0.00 $6,343,733.33
Widgets ’R Us Widgets ’R Us (WRU) Project Plan
$0.00
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$5,000,000.00
$6,000,000.00
$7,000,000.00
Actual Cost Remaining Cost Baseline Cost
Resource cost is shown below.
Name Standard Rate
Project Manager $2,000.00/hr
Project Analyst $2,000.00/hr
Project Designer $1,500.00/hr
Developer $2,000.00/hr
Tester $1,800.00/hr
Technical Writer $1,900.00/hr
Document Writer $1,000.00/hr
Board Members $2,500.00/hr
Senior Project Manager $2,500.00/hr

Production Manager $2,000.00/hr
Staff $1,500.00/hr
Project Man...
Project Ana...
Project Desi...
Developer
Tester
Technical Wr...
Document Wr...
Board Mem...
Senior Project...
Production M...
Staff
$0.00
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
$1,600,000.00
Actual Cost Remaining Cost Baseline Cost

9. Project Quality Management
The project quality management is used to provide the quality baseline for the project. It is
used to provide a basis for ensuring product quality and it measures the products is acceptable or
not. It is used to clearly define the communication quality standards and it provides purpose of
the quality baseline services. The project quality management is also meets the project quality
standard and it established in the project quality baseline (Stewart and Usmani, 2018).
10. Project Risk Management
The project risk management is used to gives the general description for the project
approach and it used to manage and identify the project risks. This plan manages the risks for
WRU organization and it includes the methodical process. The methodical process is used for
project team to identify the risk scores and ranks. It identifies the risks that are used to implement
the project mitigation strategy. And, it ensures the assigned risk managers to makes the required
steps ti implement the mitigation response at the project schedule time. The assigned project and
risk managers are used to identifying the improvement that can be made to the project risk
management processes (Project Management Guide, 2018).
11. Project Procurement Management
The project procurement management plan is used to define enough to clearly identify the
required responsibilities and steps for procurement from begin to project end. This plan is
basically used to ensure the project plan facilitates that used to provide the successful project
completion. It also used to provide the management and oversight for all procurement activities
under the project.
12. Conclusion
The WRU is a medium sized organization and it specializing in the manufacture and
designing of the widgets. It provides the stable widgets for a market. This organization is able to
compete by the low priced company in the market. But, past three years the WRU organization