Analysis of Statement of Work: Wild Wood Apartments

This report presents a detailed analysis of the Statement of Work (SOW) for Wild Wood Apartments, focusing on the requirements for database management and reporting. The SOW outlines the need for a centralized database to consolidate data from all locations, ensuring consistent data input and providing managers with real-time insights. Key elements of the SOW include the purpose, background, scope, applicable documents, tasks, location of work, meeting requirements, and the need for quarterly progress reports. Managers are responsible for inputting occupancy rates, total rent revenue, maintenance expenses, and other relevant data. The report emphasizes the ongoing nature of the SOW until termination or update, detailing the process for data collection, analysis, and reporting to headquarters. The analysis also highlights the importance of maintaining paper records for audit purposes and in case of database unavailability.

STATEMENT OF WORK WILD WOOD APARTMENTS
1.0 INTRODUCTION
A Statement of Work (SOW) is used to describe the requirement of Wild Wood Apartments for
work to be performed by qualified Wild Wood Apartments managers. The SOW is to
accompany the Services Request Form. The requirement must be explicit and detail specific
tasks and responsibilities of the requester so that questions of interpretation can be avoided.
2.0 KEY ELEMENTS OF A SOW:
a. Title: The purpose of this requirement is to bring all current/future locations together on a
single database. This will allow all locations to be connected for the sole purpose of combined
data and up to date information concerning each location. The database will allow 24/7
visibility and allow the managers of each location to see inputs and trends of the combined
locations.
b. Background: The structuring of a single database allows every location to be on the same
page with data inputs and reports needed for corporate to have an understanding of all
necessary areas. It will assist in constructing trend analysis and see where costs can be
adjusted to assist in profits rather than losses.
c. Scope: All managers of each location will be in charge of inputting a quarterly report
consisting of the following information: occupancy rates, total rent revenue, total expenses
in maintenance and repairs, and so on. The report is going to be pulled from headquarters in
San Francisco.
d. Applicable Documents/Technical Specifications: Currently all managers are required to fill
out paper forms and mail it in. These documents will be kept as for archive purposes and
each manager can now start to input these documents into a spreadsheet for input into the
new database. Each paper filled document will be archived for one year for audit purposes.
Also, paper documents will be utilized for instances where database is unavailable due to
database maintenance.
e. Tasks: As explained in the scope, managers will collect and input occupancy rates, total
rent revenue, total expenses in maintenance and repairs, and so on.
f. Location of Work: All work will be performed at each manager’s assigned location:
The services will be performed at the manager’s own place of business or offices. In addition
headquarters will provide adequate workspace and office equipment to ensure the
uninterrupted flow of necessary/required services.
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g. Meetings: Any meetings with headquarters personnel and location managers are subject to
requirement of headquarters for any follow-up information or explanation(s) of inputs from
said location(s).
h. Quarterly Progress Reports: The Supplier shall prepare quarterly reports of the work
performed in a format acceptable to headquarters. As a minimum, each quarterly report
should include but is not limited to the following information:
· Occupancy rates
· Total revenues in rent
· Total expenses in maintenance and repairs
· Any recommendations relating to the conduct of the work
i. Period of Performance: Time period is ongoing till termination or update of current SOW.
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