Project Management Report: Community Wind Turbine Installation

This report presents a project management plan for the installation of a wind turbine as part of a community energy scheme. The project involves the installation of a wind turbine with a budget of £600,000, to be completed between April and September of the following year. The report details the project context, rationale, and chosen methods, including work breakdown structure (WBS), PESTEL analysis, and a schedule developed using a Gantt chart. The WBS breaks down the project into interconnected activities. The PESTEL analysis assesses the external factors impacting the project. A Gantt chart is used for scheduling, providing estimated durations for each activity. The report also includes risk assessment and mitigation strategies, ensuring the project's successful completion within the allocated timeframe and budget. The project aims to provide the local community with cheap and environmentally friendly energy.

Running Head: PROJECT MANAGEMENT
Wind Turbine Installation for Community Energy Scheme
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Introduction
Project management is a process by which a collection of activities are executed as per
some predetermined parameters in order to reach a particular end goal or milestone. Generally,
projects are conducted by business and commercial organisations in order to achieve their
specific targets or undertake any change within their existing structure (Kerzner 2017). Project
management includes various tools and techniques that are utilised in order to ensure the project
is managed and driven in the right direction.
In this report, a project regarding installation of wind turbine has been discussed with
focus on the implementation of various tools and techniques (that are most common in project
management) in the project.
Project Context
This project is basically installation of wind turbine that has been approved by the
government in order to get a head start on the proposed new community energy scheme. As per
this scheme, the local community will not have to depend on the electric supply from outside as
optimum amount of energy for the community will be generated by the wind turbine proposed to
be installed in the locality and also, it will be a cheap as well as environment friendly process. As
per initial estimations, the total budget to be provided for the project is £600,000 and the
construction must be conducted and completed within the months of April to September next
year.

2PROJECT MANAGEMENT
Rationale for Proposed Plan and Choice of Methods
As per the scheme of the project proposed, the project will be conducted over a period of
12-15 months with the construction phase to be conducted within the months of April and
September. This time period is sufficient for planning and executing the project i.e. design,
construction and commissioning of the wind turbine for generating electricity for the community
locally. In accordance with the initial planning for the project, a number of project management
methods have been chosen in order to define various aspects of the project (Meredith, Mantel Jr.
and Shafer 2017). These methods are – work breakdown structure, project scheduling, PESTEL
analysis, bottom up budget estimation, RACI matrix and risk matrix. These are all discussed in
detail as follows.
Method 1: Work Breakdown Structure
A work breakdown structure is a very effective tool used in project management that is
used to breakdown a project into interconnected activities that need to be conducted in an
appropriate sequence in order to reach the final milestone of the project (Schwalbe 2015). In
other words, work breakdown structure is a method of simplifying and breaking down a project
such that various work requirements can be assigned to various teams and team members in a
project.
For the wind turbine installation project, the work breakdown structure is developed as
follows.
WBS Task Name
0 Wind Turbine Installation for Community Energy Scheme
1 Planning of Project along with Survey of Proposed Site

3PROJECT MANAGEMENT
1.1 Detailed Discussion among Management Members Regarding the Project
1.2 Conduct Site Survey at the Chosen Piece of Land
1.3 Receive Report on the Required Energy Generation Capacity and Other Parameters of the Turbine
1.4 Identify and Discuss Technical Necessities in the Project
1.5 Conduct Detailed Testing for Determining the Feasibility of the Project
1.6 Estimate Preliminary Budget for the Project
1.7 Assess the Possible Risks Associated with the Project
1.8 Identify Risk Mitigation Measures
1.9 Prepare Budget for Mitigating the Technical and Financial Risks
1.10 Determine Workforce Required to Install the Wind Turbine
1.11 Hire Contractor for Managing the Installation Project
1.12 Recruit Workers for the Project
1.13 Hire Procurement Group for the Project
1.14 Identify All Resource Requirements of the Project
2 Final Planning and Detailed Project Preparations
2.1 Call Team Meeting for Final Planning and Agreements
2.2 Discuss about the Requirements and Execution of the Installation Process
2.3 Identify All Work Requirements for the Installation of the Turbine
2.4 Finalise the List of Resource Requirements for the Project
2.5 Assign Roles to the Project Stakeholders
2.6 Assign Roles to Project Team Members
2.7 Finalise the Parametric Design and Specifications of the Turbine
2.8 Set Up Project Teams to Fulfil Work Packages
2.8.1 Assign Project Team Managers
2.8.2 Assign Supervisor for Monitoring and Reporting during the Project
2.8.3 Assign All Teams to Respective Project Work
2.9 Assign a Manager for Technical Aspects of the Project
2.10 Develop Supervision, Reporting and Management Plan
2.11 Review the Overall Plan for the Project

4PROJECT MANAGEMENT
2.12 Break Down the Entire Project into Separate and Connected Work Packages
2.13 Assign Teams in the Activites Specified in the Work Breakdown Structure
3 Resource Procurement for the Project
3.1 Finalise and Confirm All Resources Required for the Project
3.2 Define Resource Assignments to Each Work Package
3.3 Develop Management Plan for Usage of Resources in the Project
3.4 Analyse the Market Price Changes of the Resources
3.5 Analyse the Percentage of Project Budget Spent for Purchasing the Project Resources
3.6 Contact Vendors for Resource Procurement
3.7 Finalise the Resources and Budget to Procure the Resources
3.8 Send Resource Purchase Order to the Vendors
3.9 Sign Contract with Vendors to Supply Best Quality Resources
3.10 Delivery of the Resources Required
4 Initiation of the Project
4.1 Teams Start Working on the Project
4.2 Design and Blueprint Creation of the Wind Turbine Architecture Plan
4.3 Work Estimation for the Design, Construction and Installation
4.4 Create Work Breakdown for the Entire Execution Process of the Project
4.5 Assign Team Members and Resources in Each Work Package
4.6 Develop Monitoring and Control Plan for the Construction and Implementation Work
4.7 Make Changes and Suitable Modifications in the Design of the Turbine
4.8 Call Final Team Meeting for Discussion
4.9 Initiate Construction and Installation Works
5 Construction and Installation of the Wind Turbine
5.1 Prepare Property for Construction Work
5.2 Dig the Land for Foundation Placement and Installation
5.3 Installation of the Turbine Foundation
5.4 Create Framework and Infrastructure of the Turbine

5PROJECT MANAGEMENT
5.5 Bricks and Mortar Placement on the Framework
5.6 Fan Blade Installation
5.7 Installation of Equipments in the turbine
5.8 Control Room Installation
5.9 Create Electrical Circuits in the Control Room
5.10 Connect the Prepared Electrical Circuit with the Distributor Main Line Network
5.11 Step Up Transformers Installation and Commissioning
5.12 Circuit Breakers and Internal Circuit Equipments Installation
5.13 Detailed Testing of the Circuit
5.14 Testing of the Control Room Equipments
5.15 Testing of Power Generation
5.16 Review Test Results and Handover the Project
6 Project Review Phase
6.1 Post Project Review
6.2 Assess Project for Risks and Detailed Analysis
6.3 Prepare and Submit Document Regarding Risk Analysis
6.4 Develop Project Report
6.5 Report All Details and Changes in the Project
6.6 Submission of the Report to the Project Owner
6.7 Receive Approval based on the Report
6.8 Handover Complete
7 Project Closing Phase
7.1 Conduct Detailed Appraisal of Project
7.2 Conduct Detailed Review of Project
7.3 Pay All Due Wages
7.4 Stakeholder Sign Off
7.5 Project Closing

6PROJECT MANAGEMENT
Method 2: PESTEL Analysis
PESTEL analysis is a project management technique that is used to determine the
impacts of the external factors on a particular project (Fleming and Koppelman 2016). The
PESTEL analysis for this project is conducted as follows.
Political – Political factors may affect the project if there is a change in government and
the new government does not approve the community energy scheme to proceed.
Economic – Since this is a government funded project, the economic factor is beneficial
for the project.
Social – The project is specifically conducted for supplying electricity to the community
at minimal costs. Thus, this project is expected to receive social support.
Technological – Technological factors may increase the budget of the project as new
technical devices and setups are available that can enhance the quality of the project.
Legal – Legal factors are not expected to cause problems in the project as this project is
approved by the government itself.
Environmental – During the entire construction and installation phase, significant amount
of air, noise and water pollution is expected and hence, the project will have significant negative
impact on the environment.
Method 3: Schedule with Gantt Chart
The overall time period required to conduct the project can be determined by several
methods. The first method is just setting one final deadline of the project delivery and executing

7PROJECT MANAGEMENT
the project as per that deadline. However, this is not an effective method and the individual
works in the project do not have specific deadlines and thus taking more than enough time for
these activities may result in delay in the project (Heagney 2016). Hence, the most effective
method is to utilise the work breakdown structure of the project and assign estimated duration to
each of the individual activities. These durations can be added up to determine the total estimated
duration of the project.
The project under discussion i.e. the wind turbine installation project is set to take place
within the next year. Although there are no strict deadlines set, it has been confirmed that the
construction work must be done between the months of April and September. Accordingly, the
overall schedule of the project is developed as shown in the following table.
WBS Task Name Duration Start Finish Predecessors
0 Wind Turbine Installation for Community Energy
Scheme 346 days Mon 05-08-19 Mon 30-11-20
1 Planning of Project along with Survey of Proposed
Site 58 days Mon 05-08-19 Wed 23-10-19
1.1 Detailed Discussion among Management Members
Regarding the Project 4 days Mon 05-08-19 Thu 08-08-19
1.2 Conduct Site Survey at the Chosen Piece of Land 6 days Fri 09-08-19 Fri 16-08-19 2
1.3 Receive Report on the Required Energy Generation
Capacity and Other Parameters of the Turbine 3 days Mon 19-08-19 Wed 21-08-19 3
1.4 Identify and Discuss Technical Necessities in the
Project 5 days Thu 22-08-19 Wed 28-08-19 4
1.5 Conduct Detailed Testing for Determining the
Feasibility of the Project 4 days Thu 29-08-19 Tue 03-09-19 5
1.6 Estimate Preliminary Budget for the Project 4 days Wed 04-09-19 Mon 09-09-19 6
1.7 Assess the Possible Risks Associated with the
Project 6 days Tue 10-09-19 Tue 17-09-19 7
1.8 Identify Risk Mitigation Measures 6 days Wed 18-09-19 Wed 25-09-19 8
1.9 Prepare Budget for Mitigating the Technical and
Financial Risks 3 days Thu 26-09-19 Mon 30-09-19 9

8PROJECT MANAGEMENT
1.10 Determine Workforce Required to Install the Wind
Turbine 3 days Tue 01-10-19 Thu 03-10-19 10
1.11 Hire Contractor for Managing the Installation
Project 3 days Fri 04-10-19 Tue 08-10-19 11
1.12 Recruit Workers for the Project 5 days Wed 09-10-19 Tue 15-10-19 12
1.13 Hire Procurement Group for the Project 2 days Wed 16-10-19 Thu 17-10-19 13
1.14 Identify All Resource Requirements of the Project 4 days Fri 18-10-19 Wed 23-10-19 14
2 Final Planning and Detailed Project Preparations 49 days Thu 24-10-19 Tue 31-12-19
2.1 Call Team Meeting for Final Planning and
Agreements 4 days Thu 24-10-19 Tue 29-10-19 15
2.2 Discuss about the Requirements and Execution of
the Installation Process 5 days Wed 30-10-19 Tue 05-11-19 17
2.3 Identify All Work Requirements for the Installation
of the Turbine 5 days Wed 06-11-19 Tue 12-11-19 18
2.4 Finalise the List of Resource Requirements for the
Project 4 days Wed 13-11-19 Mon 18-11-19 19
2.5 Assign Roles to the Project Stakeholders 3 days Tue 19-11-19 Thu 21-11-19 20
2.6 Assign Roles to Project Team Members 4 days Fri 22-11-19 Wed 27-11-19 21
2.7 Finalise the Parametric Design and Specifications of
the Turbine 3 days Thu 28-11-19 Mon 02-12-19 22
2.8 Set Up Project Teams to Fulfil Work Packages 4 days Tue 03-12-19 Fri 06-12-19
2.8.1 Assign Project Team Managers 3 days Tue 03-12-19 Thu 05-12-19 23
2.8.2 Assign Supervisor for Monitoring and Reporting
during the Project 3 days Tue 03-12-19 Thu 05-12-19 23
2.8.3 Assign All Teams to Respective Project Work 4 days Tue 03-12-19 Fri 06-12-19 23
2.9 Assign a Manager for Technical Aspects of the
Project 2 days Mon 09-12-19 Tue 10-12-19 25,26,27
2.10 Develop Supervision, Reporting and Management
Plan 4 days Wed 11-12-19 Mon 16-12-19 28
2.11 Review the Overall Plan for the Project 3 days Tue 17-12-19 Thu 19-12-19 29
2.12 Break Down the Entire Project into Separate and
Connected Work Packages 4 days Fri 20-12-19 Wed 25-12-19 30
2.13 Assign Teams in the Activites Specified in the Work
Breakdown Structure 4 days Thu 26-12-19 Tue 31-12-19 31
3 Resource Procurement for the Project 37 days Wed 01-01-20 Thu 20-02-20

9PROJECT MANAGEMENT
3.1 Finalise and Confirm All Resources Required for the
Project 3 days Wed 01-01-20 Fri 03-01-20 32
3.2 Define Resource Assignments to Each Work
Package 3 days Mon 06-01-20 Wed 08-01-20 34
3.3 Develop Management Plan for Usage of Resources
in the Project 3 days Thu 09-01-20 Mon 13-01-20 35
3.4 Analyse the Market Price Changes of the Resources 5 days Tue 14-01-20 Mon 20-01-20 36
3.5 Analyse the Percentage of Project Budget Spent for
Purchasing the Project Resources 3 days Tue 21-01-20 Thu 23-01-20 37
3.6 Contact Vendors for Resource Procurement 2 days Fri 24-01-20 Mon 27-01-20 38
3.7 Finalise the Resources and Budget to Procure the
Resources 4 days Tue 28-01-20 Fri 31-01-20 39
3.8 Send Resource Purchase Order to the Vendors 3 days Mon 03-02-20 Wed 05-02-20 40
3.9 Sign Contract with Vendors to Supply Best Quality
Resources 5 days Thu 06-02-20 Wed 12-02-20 41
3.10 Delivery of the Resources Required 6 days Thu 13-02-20 Thu 20-02-20 42
4 Initiation of the Project 39 days Fri 21-02-20 Wed 15-04-20
4.1 Teams Start Working on the Project 3 days Fri 21-02-20 Tue 25-02-20 43
4.2 Design and Blueprint Creation of the Wind Turbine
Architecture Plan 15 days Wed 26-02-20 Tue 17-03-20 45
4.3 Work Estimation for the Design, Construction and
Installation 5 days Wed 18-03-20 Tue 24-03-20 46
4.4 Create Work Breakdown for the Entire Execution
Process of the Project 4 days Wed 25-03-20 Mon 30-03-20 47
4.5 Assign Team Members and Resources in Each Work
Package 2 days Tue 31-03-20 Wed 01-04-20 48
4.6 Develop Monitoring and Control Plan for the
Construction and Implementation Work 3 days Thu 02-04-20 Mon 06-04-20 49
4.7 Make Changes and Suitable Modifications in the
Design of the Turbine 2 days Tue 07-04-20 Wed 08-04-20 50
4.8 Call Final Team Meeting for Discussion 2 days Thu 09-04-20 Fri 10-04-20 51
4.9 Initiate Construction and Installation Works 3 days Mon 13-04-20 Wed 15-04-20 52
5 Construction and Installation of the Wind Turbine 117 days Thu 16-04-20 Fri 25-09-20
5.1 Prepare Property for Construction Work 5 days Thu 16-04-20 Wed 22-04-20 53
5.2 Dig the Land for Foundation Placement and 5 days Thu 23-04-20 Wed 29-04-20 55

10PROJECT MANAGEMENT
Installation
5.3 Installation of the Turbine Foundation 7 days Thu 30-04-20 Fri 08-05-20 56
5.4 Create Framework and Infrastructure of the Turbine 10 days Mon 11-05-20 Fri 22-05-20 57
5.5 Bricks and Mortar Placement on the Framework 15 days Mon 25-05-20 Fri 12-06-20 58
5.6 Fan Blade Installation 10 days Mon 15-06-20 Fri 26-06-20 59
5.7 Installation of Equipments in the turbine 20 days Mon 29-06-20 Fri 24-07-20 60
5.8 Control Room Installation 20 days Mon 27-07-20 Fri 21-08-20 61
5.9 Create Electrical Circuits in the Control Room 6 days Mon 27-07-20 Mon 03-08-20 61
5.10 Connect the Prepared Electrical Circuit with the
Distributor Main Line Network 4 days Mon 24-08-20 Thu 27-08-20 62,63
5.11 Step Up Transformers Installation and
Commissioning 4 days Mon 24-08-20 Thu 27-08-20 62,63
5.12 Circuit Breakers and Internal Circuit Equipments
Installation 5 days Fri 28-08-20 Thu 03-09-20 65,64
5.13 Detailed Testing of the Circuit 5 days Fri 04-09-20 Thu 10-09-20 66
5.14 Testing of the Control Room Equipments 3 days Fri 11-09-20 Tue 15-09-20 67
5.15 Testing of Power Generation 4 days Wed 16-09-20 Mon 21-09-20 68
5.16 Review Test Results and Handover the Project 4 days Tue 22-09-20 Fri 25-09-20 69
6 Project Review Phase 30 days Mon 28-09-20 Fri 06-11-20
6.1 Post Project Review 5 days Mon 28-09-20 Fri 02-10-20 70
6.2 Assess Project for Risks and Detailed Analysis 3 days Mon 05-10-20 Wed 07-10-20 72
6.3 Prepare and Submit Document Regarding Risk
Analysis 5 days Thu 08-10-20 Wed 14-10-20 73
6.4 Develop Project Report 5 days Thu 15-10-20 Wed 21-10-20 74
6.5 Report All Details and Changes in the Project 3 days Thu 22-10-20 Mon 26-10-20 75
6.6 Submission of the Report to the Project Owner 4 days Tue 27-10-20 Fri 30-10-20 76
6.7 Receive Approval based on the Report 4 days Mon 02-11-20 Thu 05-11-20 77
6.8 Handover Complete 1 day Fri 06-11-20 Fri 06-11-20 78
7 Project Closing Phase 16 days Mon 09-11-20 Mon 30-11-20
7.1 Conduct Detailed Appraisal of Project 4 days Mon 09-11-20 Thu 12-11-20 79
7.2 Conduct Detailed Review of Project 5 days Fri 13-11-20 Thu 19-11-20 81

11PROJECT MANAGEMENT
7.3 Pay All Due Wages 4 days Fri 20-11-20 Wed 25-11-20 82
7.4 Stakeholder Sign Off 2 days Thu 26-11-20 Fri 27-11-20 83
7.5 Project Closing 1 day Mon 30-11-20 Mon 30-11-20 84
In the schedule above, while it is seen that the total project requires around 15 months to
complete, the durations are set such that the construction phase falls between the months of April
and September.
Method 4: Bottom Up Budget Estimation
In addition to work breakdown and schedule, budget is also another important aspect of
the project, especially for a large scale project like the one under discussion in this report. In
project management, there are different techniques to estimate the total budget of the project
among which, the most commonly used are top down and bottom up. Top down budget
estimation mainly involves determination of total budget of the project first and then breaking it
down to various requirements (Walker 2015). On the other hand, bottom up estimation involves
analysis of all the monetary resource requirements in each activity of the project and these values
are added up to determine the final budget of the project. This method is much more accurate
than top down approach in large scale projects and is widely used.
For the wind turbine installation project, the proposed wages and fixed material costs are
estimated as follows.
Resource Name Std. Rate
Project Head £60.00/hr
Finance Head £50.00/hr
Project Supervisor £30.00/hr