Work Health and Safety and Risk Management Assignment - [Course Name]

This document provides a comprehensive solution to a Work Health and Safety and Risk Management assignment. It addresses barriers to WHSMS implementation, proposing strategies to overcome them. The solution outlines the structure and functions of a generic WHSMS suitable for Australian organizations, referencing relevant standards. It summarizes WHSMS auditing guidelines and standards, highlighting key aspects. The document further details essential recordkeeping requirements under the WHS Act 2011 and the Privacy Act 1988. It describes relevant WHS Acts, regulations, and codes of practice applicable to a retail supermarket workplace. Finally, it identifies crucial data and information needed to measure a good and reliable WHSMS, referencing positive performance indicators.

Work Health & Safety
and Risk Management

PART A
Question 1.Provide four examples of barriers to WHSMS (Work Health and Safety
Management System) implementation and provide your own strategies on how to
overcome them. (2 marks)
Barriers to WHSMS implementation Strategies to overcome the barrier
Staff ignorance to safety and health –
According to this employees working at
WHSMS ignore health and safety measures
which is wrong for respective sector.
Provide training to staffs so that they can
under importance of safety and health as
well as through that they get motivated to
adopt it properly.
Avoiding responsibilities – There are some
employees working in same sector avoid their
allotted responsibility which may leads to
major mis-happening.
In order to encourage staffs that they not
avoid their responsibilities firm may
provide incentives as well as rewards as
that help in conducting operation
properly.
Cost related to safety implementation –
According to this cost of safety
implementation is high which can be challenge
for the Work Health and Safety Management
system.
In order to this WHSMS must conduct
planning of that system which is sustain
for the long run as that will contain the
costs properly.
Over complicated system – the system
implemented to Work Health and Safety
Management system are complicated in nature
which impact on the performance of
employees.
In respect of this management must
design as well as develop system which
is simple as well as linear in nature as
that will be user friendly.
Question 2. Describe the structure and functions of a generic WHSMS that can be used
by an Australian organisation.(2 marks)
In this the development of system is based on the organization itself. There are numbers of
sources which outline a general WHS management system structure that include AS/ NZS
4801:2001 and AS/NZS 4804:2001. From 2018 ISO 45001 has replaced 4801 as well as
4804. There are several standards which are recommended to a company so that they develop
proper structure such as their must be minimum or no workplace injuries, ensure compliances
as well as they must provide continual evaluation as well as improvement. Along with this,
while developing structure management need to consider policies and regulation as that will
help in avoiding risks as well as conduct work properly. In addition to this, functions of
generic WHSMS are related to planning, implementation of plan as well as reviewing it,
conduct improvement related to safety at workplace. They also impact to the content of safety
data and information or documents in a managed as well as ongoing manner which minimise
risk and enhance organization safety.
Question 3. Summarise the WHSMS auditing guidelines and standards in your own. In
your summary you must highlight the most important aspects of WHSMS audit and
standards. Keep your summary within 250 words. Refer to document linked for review.
(3 marks)
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014

The Work Health and Safety Management System evaluation or audit is considered as
procedure where system of WHS inside a company will determine through the third parties in
order to verify whether it is consistent as well as compliant along with the law. The main
responsibilities on respective procedure are implemented to two different government
agency, parties as well as audit team. The initial one is responsible for the several
responsibilities from which some are mentioned below:-
 Review the plan related to project of WHS Management in order to develop whether
it will fulfil the requirement for the main key elements or aspects.
 Develop or plan schedule for audit.
 Do engagement of audit team.
 Prepare for conduct audit.
 Notify contractors about the audit.
 Hold or conduct exit meeting.
 Conduct follow up relared to the implementation of preventive as well as corrective
actions.
 Do recording of the project.
The team who do auditing are responsible for the several task which are mentioned below:-
 Be preparing for conducting audit.
 Conduct the auditing.
 Conduct entry meeting.
 Do work according to the audit methodology
 Hold meeting for with the final audit team.
 Organized exit meeting.
These are some of the main guidelines as well as standards which are need to be follow by
Work Health and Safety Management System for conducting operations and plans
effectively. Along with this these are the main audit as well as their standard which are
followed by WHSMS.
Question 4. Outline at least two essential requirements for recordkeeping that address
WHS Act 2011 and Privacy Act 1988. Refer to the relevant Act or regulation on
Internet.(2 marks)
Act Name Recordkeeping Requirement 1 Recordkeeping Requirement 2
WHS Act 2011 Their will all records related to
the health and safety at the
workplace are retained by a
company.
Gathering information or data in
effective manner of a company
related to health and safety system
as well as it is required to conduct
review of all records related to the
KPI (Key Performance Indicator).
Privacy Act
1988
It is used to keep record which are
authenticated, up to date as well
as carry complete personal data or
information.
This will conduct record keeping
that include the management of the
electronic records properly.
Question 5. Provide a brief description of the relevant WHS Acts, regulations, and
codes of practice, standards followed at your workplace? (Not more than 300words) (3

marks)
(Note: Consider the place you are currently working, and if not working then consider a club
or restaurant you have recently visited. Research and analyse the relevant regulations and
codes of practices applicable for that workplace.)
WHS Act 2011: The Work Healthy and Safety Act 2011 generally provide guidance related
to a project based on safety, health as well as welfare of the employees at the workplace.
Respective legislation also helps aid in protecting the safety as well as security of all other
individuals that may get impacted by the organization practices. This Act include several
types of workers such as employees, outworkers, volunteers, contractors, subcontractors,
apprentices and trainees, employer who conduct work and work experience students. The
WHS Act set requirement for the several aspects such as issues resolving, offence as well as
penalties, incident notification, inspector power and functions as well as consultation with the
staffs.
Workplace Type: Retail supermarket is workplace.
Relevant WHS regulations -
 Provide safe and healthy working environment so that they employee feel comfortable
as well as secure at the workplace.
 Conduct proper risk management and risk assessment as that will help in determining
risk at the workplace accordingly to which strategies will be developed.
 It is also essential for a company to handle as well as move stock in proper ways so
that there will be minimum chance of accident and wastage.
 It is necessary for a company to develop as well as maintain proper working condition
as well as according to that they need to ensure that employees have proper
equipments while working.
Relevant WHS codes of practices –
 There must be proper first aid facility at the workplace so that when any emergency
occur at the company.
 Their will proper guidance related to the how to manage work health as well as safety
risk in effective manner.
 It is necessary that there must be proper labelling of workplace hazardous chemicals
so that accident can be avoid.
 It is also essential for a company to develop as well as maintain proper positive as
well as satisfied working environment.
Question 6. Describe at least three essential data and information that are required to
measure and indicate a good and reliable WHSMS (Work health and safety
management system) in an organisation? Refer to the link for further research: (3
marks)http://risksupport.org.au/resources/Documents/Using%20Positive%20Performance
%20Indicators%20Fact%20Sheet.pdf
1: It is essential for a company to create as well as maintain safety working environment
because through that business operations and functions will conduct properly and effectively.
2: It is also necessary that at a company there is proper implementation of WHS laws as well
as regulations including due diligence obligations.
3: This is also essential for a company it is to demonstrate continuous improvement in order
to safety system in effective as well as appropriate manner.
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014

PART B

PART A
Question 1.Provide four examples of barriers to WHSMS (Work Health and Safety
Management System) implementation and provide your own strategies on how to
overcome them. (2 marks)
Barriers to WHSMS implementation Strategies to overcome the barrier
Staff ignorance to safety and health –
According to this employees working at
WHSMS ignore health and safety measures
which is wrong for respective sector.
Provide training to staffs so that they can
under importance of safety and health as
well as through that they get motivated to
adopt it properly.
Avoiding responsibilities – There are some
employees working in same sector avoid their
allotted responsibility which may leads to
major mis-happening.
In order to encourage staffs that they not
avoid their responsibilities firm may
provide incentives as well as rewards as
that help in conducting operation
properly.
Cost related to safety implementation –
According to this cost of safety
implementation is high which can be challenge
for the Work Health and Safety Management
system.
In order to this WHSMS must conduct
planning of that system which is sustain
for the long run as that will contain the
costs properly.
Over complicated system – the system
implemented to Work Health and Safety
Management system are complicated in nature
which impact on the performance of
employees.
In respect of this management must
design as well as develop system which
is simple as well as linear in nature as
that will be user friendly.
Question 2. Describe the structure and functions of a generic WHSMS that can be used
by an Australian organisation.(2 marks)
In this the development of system is based on the organization itself. There are numbers of
sources which outline a general WHS management system structure that include AS/ NZS
4801:2001 and AS/NZS 4804:2001. From 2018 ISO 45001 has replaced 4801 as well as
4804. There are several standards which are recommended to a company so that they develop
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014

proper structure such as their must be minimum or no workplace injuries, ensure compliances
as well as they must provide continual evaluation as well as improvement. Along with this,
while developing structure management need to consider policies and regulation as that will
help in avoiding risks as well as conduct work properly. In addition to this, functions of
generic WHSMS are related to planning, implementation of plan as well as reviewing it,
conduct improvement related to safety at workplace. They also impact to the content of safety
data and information or documents in a managed as well as ongoing manner which minimise
risk and enhance organization safety.
Question 3. Summarise the WHSMS auditing guidelines and standards in your own. In
your summary you must highlight the most important aspects of WHSMS audit and
standards. Keep your summary within 250 words. Refer to document linked for review.
(3 marks)
The Work Health and Safety Management System evaluation or audit is considered as
procedure where system of WHS inside a company will determine through the third parties in
order to verify whether it is consistent as well as compliant along with the law. The main
responsibilities on respective procedure are implemented to two different government
agency, parties as well as audit team. The initial one is responsible for the several
responsibilities from which some are mentioned below:-
 Review the plan related to project of WHS Management in
order to develop whether it will fulfil the requirement for the main key elements or
aspects.
 Develop or plan schedule for audit.
 Do engagement of audit team.
 Prepare for conduct audit.
 Notify contractors about the audit.
 Hold or conduct exit meeting.
 Conduct follow up relared to the implementation of
preventive as well as corrective actions.
 Do recording of the project.
The team who do auditing are responsible for the several task which are mentioned below:-
1. Be preparing for conducting audit.

2. Conduct the auditing.
3. Conduct entry meeting.
4. Do work according to the audit methodology
5. Hold meeting for with the final audit team.
6. Organized exit meeting.
These are some of the main guidelines as well as standards which are need to be follow by
Work Health and Safety Management System for conducting operations and plans
effectively. Along with this these are the main audit as well as their standard which are
followed by WHSMS.
Question 4. Outline at least two essential requirements for recordkeeping that address
WHS Act 2011 and Privacy Act 1988. Refer to the relevant Act or regulation on Internet.
(2 marks)
Act Name Recordkeeping Requirement 1 Recordkeeping Requirement 2
WHS Act 2011 Their will all records related to the
health and safety at the workplace
are retained by a company.
Gathering information or data in
effective manner of a company related
to health and safety system as well as it
is required to conduct review of all
records related to the KPI (Key
Performance Indicator).
Privacy Act
1988
It is used to keep record which are
authenticated, up to date as well as
carry complete personal data or
information.
This will conduct record keeping that
include the management of the
electronic records properly.
Question 5. Provide a brief description of the relevant WHS Acts, regulations, and codes
of practice, standards followed at your workplace? (Not more than 300words) (3 marks)
(Note: Consider the place you are currently working, and if not working then consider a club
or restaurant you have recently visited. Research and analyse the relevant regulations and
codes of practices applicable for that workplace.)
WHS Act 2011: The Work Healthy and Safety Act 2011 generally provide guidance related
to a project based on safety, health as well as welfare of the employees at the workplace.
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014

Respective legislation also helps aid in protecting the safety as well as security of all other
individuals that may get impacted by the organization practices. This Act include several types
of workers such as employees, outworkers, volunteers, contractors, subcontractors,
apprentices and trainees, employer who conduct work and work experience students. The
WHS Act set requirement for the several aspects such as issues resolving, offence as well as
penalties, incident notification, inspector power and functions as well as consultation with the
staffs.
Workplace Type: Retail supermarket is workplace.
Relevant WHS regulations -
 Provide safe and healthy working environment so that they employee feel
comfortable as well as secure at the workplace.
 Conduct proper risk management and risk assessment as that will help in
determining risk at the workplace accordingly to which strategies will be developed.
 It is also essential for a company to handle as well as move stock in proper
ways so that there will be minimum chance of accident and wastage. It is necessary for a company to develop as well as maintain proper working
condition as well as according to that they need to ensure that employees have proper
equipments while working.
Relevant WHS codes of practices –
 There must be proper first aid facility at the workplace so that when any
emergency occur at the company.
 Their will proper guidance related to the how to manage work health as well as
safety risk in effective manner.
 It is necessary that there must be proper labelling of workplace hazardous
chemicals so that accident can be avoid.
 It is also essential for a company to develop as well as maintain proper positive
as well as satisfied working environment.
Question 6. Describe at least three essential data and information that are required to
measure and indicate a good and reliable WHSMS (Work health and safety management
system) in an organisation? Refer to the link for further research: (3

marks)http://risksupport.org.au/resources/Documents/Using%20Positive%20Performance
%20Indicators%20Fact%20Sheet.pdf
1: It is essential for a company to create as well as maintain safety working environment
because through that business operations and functions will conduct properly and effectively.
2: It is also necessary that at a company there is proper implementation of WHS laws as well
as regulations including due diligence obligations.
3: This is also essential for a company it is to demonstrate continuous improvement in order to
safety system in effective as well as appropriate manner.
PART B
Task 1
a)
BRIEF FROM YOUR ORGANISATION'S EXISTING WHS PLANS
The existing WHS plans of the respective company include that the students must report any
incident that takes place within the premises. If there is such an incident, the emergency
services will take the first action.
REASONS FOR A WHSMS
The reason for a WHSMS is that it protects all people like customers, contractors etc. and is a
shared responsibility of the management of the company as well as the staff of the company.
PURPOSE OF WHSMS
The primary purpose of a Work Health and Safety Policy is to make sure the overall health
and safety of all the workers at the workplace. The students and staff share a responsibility
regarding WHSMS.
FUNCTIONS OF WHSMS (You may list in bullet points)
 To protect the people including visitors, customers etc.
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014

 To ensure the health as well as welfare of the students and staff members
 to make sure that health and safety standards are followed by all
FORM/TYPE/STRUCTURE OF WHSMS (You may illustrate in a diagram or mention the
type in bullet points)
The planning activities, organizational structure, policies, practices, different resources,
implementing achieving, planning activities, maintaining etc. form the structure or WHSMS.
c)
ACADMIES AUSTRALASIA
<Date>
Subject: Agreement and approval for the Implementation of WHSMS for the
organization
Dear General manager and current WHS members,
Hope you are doing well. As discussed earlier, this letter is in regard to request an
approval for the implementation of WHSMS for the organization. For your convenience, I
have attached a copy of the agreement regarding the same as well as other documents. I
request you to kindly provide me an acknowledgment with the required approval so that Work
Health and Safety Policy can be implemented as soon as possible in order to ensure the safety,
health and safety welfare of the students as well as staff members within the premises. Kindly
find all the necessary documents attached along with this letter.
I will be very obliged for your support and any kind of suggestions would be welcomed.
I hope to hear from you soon so that the policy can be put into effect as soon as possible. I
would be extremely grateful to you for providing the approval.
Thanks.

<Insert your name>
<Insert your position>
Task 2
a)
WHSMS CONSULTATION AND
COMMUNICATION
RECORDKEEPING
DATE
AGENDA / TITLE WHS policy requirements and commitment requirements
STAKEHOLDERS
PRESENT President, Board of Directors, Executive Management Team,
Students and workplace health and safety committees
POLICY AND
COMMITMENT
The policy will be committed to maintaining a safe environment at
the campus for the students, staff, visitors etc. The policy will lay
down the rights that the students as well as staff members at the
campus possess. The commitment on the other hand, will recognize
that each and every individual has a right to work in a safe
environment.
REQUIREMENTS
ON WHSMS
The requirements will include a provision of adequate resources
within the campus and effective conditions within the workplace.
The health of the workers will be monitored from time to time. The
students, staff members as well as visitors will be required to adhere
to the policy at all times.
CONSULTATION
OUTCOME
The outcome of the consultation will be that all the people or
stakeholders will be safe and healthy. As a result the workplace will
be a better place for all of the stakeholders.
RECORDED BY
b)
Work Health and Safety Management Systems and Auditing
Guidelines – May 2014