Safety and Privacy Concerns in Working Culture: Coursework Analysis

This assignment delves into the critical aspects of workplace safety and privacy, focusing on ergonomic considerations, injury prevention, and environmental sustainability. The student addresses the proper setup of a workstation, including chair adjustment, keyboard placement, and monitor positioning, to ensure ergonomic compliance. The assignment also outlines exercises and strategies to reduce the risk of injury from computer usage, such as taking breaks and performing eye exercises. Furthermore, it explores methods for conserving energy and resources within a workplace, such as using energy-efficient equipment. Finally, the assignment provides recommendations for storing business records, including both physical and digital storage solutions, along with data backup options to ensure data security and privacy. The student references relevant research to support the information provided.

Running Head: SAFETY AND PRIVACY CONCERNS
Safety and Privacy Concerns in Working Culture
Name of the Student:
Name of the University:
Author’s Note:

1
SAFETY AND PRIVACY CULTURE
Questions and Answers
1. Setup or adjust your workstation desk or work area in accordance with ergonomic
considerations, the practical layout of necessary documents and occupational health and safety
requirements.
A – Well the work station has majorly had four parts. The parts are as follows –
1- Your Chair
2- Your Keyboard
3- Screen, Documents and Telephone
4- Pauses and Breaks
The chair which we are using should be at the 100 to 110 degree level. It also be looked
after that the arm chair are supported. Another major part is the arm rest need to be supported.
The floor which we are working also needs to be the majorly effective in the day to day business.
It should be plain and equal.
The keyboard firstly needs to be within the reach of the hands. Every word should also be
visible and need to adjust for the longer period of the time. The height of the keyboard needs to
be adjusted. The place of the pointer also needs to be as close as possible.
The screen which is near to the point of view also needs to be adjusted accordingly to the
eyes. It should be clearly visible and along with the sit arrangement is needed to be around 100
degree. The document needs to be adjusted in place of the screen. If there is a problem oriented
with the screen the productivity will hamper. In the case of the telephone it should be within your
reach. The best way to prevent the hamper of the eye is the take a break of 1-2 minutes after

2
SAFETY AND PRIVACY CULTURE
every thirty minutes of work and makes sure that in the lunch hour you don`t look into the
monitor and have a look farther something.
B- Obtain the assistance of a friend, family member or colleague to take up three photos of your
work area. The photos are required to show that the height of the chair has been correctly
adjusted for you and that the monitor and keyboard (and any document holder) are correctly
positioned for you when you are seated at your work area.
c- Insert the photos into a document and add text beneath each photo explaining the key points of
ergonomic compliance and the date the photo was taken. Liaise with your trainer as to the most
appropriate format for this step to ensure that there are no compatibility issues.
2- Describe two exercises and one other strategy that you can undertake to reduce the risk of
injury when using a computer. Explain how often you would recommend the exercises are done.
Ans - The two exercise to reduce the risk while using the computer is as follows –
1- Adjust the chair as per the foot fall as be stick into that.
2- Stand for the duration while working for the process of having a better view on the
screen.

3
SAFETY AND PRIVACY CULTURE
The best strategy for reducing the risk while using the computer is as follows -
We should be able to you the exercise by taking a break after two hours of the work. Make sure
the images are visualized and minimum go for a checkup to the doctor once in two months.
Use the online function to identify how to set the computer to go into standby mode after 1 hour
of inactivity. Write the step below.
Ans -
1. Open the Control Panel and type "Power Options," without the quotation marks, in the
Search field in the upper right corner.
2. Click the "Power Options" link in the search results screen to open the Power Options
window.
3. Click "Choose When to Turn off the Display" from the menu on the left side of the Power
Options window to open the Edit Plan Settings window.
4. Use the drop-down menu to the right of "Put the computer to sleep" to adjust the length
of time before the computer goes to sleep.
5. Click the "Save Changes" button to immediately apply your changes (Haghighi et al. 2013).

4
SAFETY AND PRIVACY CULTURE
Describe two ways that your workplace could conserve energy or resources.
Ans - The two ways where the work place can save their energy are as follows –
1- Buy office products such as computers, fax machines and photocopiers with an Energy
Star label, and make sure their Energy Star power management feature is switched on.
2- Install energy-efficient lighting and turn off lights when you leave an area.
Suggest where and how a business operation in Australia can store its business
records. Ensure that you include references to both hard paper and soft storage
suggestions and data backup options in your answer.
Ans - Cloud backup - Cloud computing provides a way for your business to manage your
computing resources and records online. The term has evolved
over recent years, and can be used to describe the use of a third party for your
storage and computing needs. Cloud backup services are becoming
more popular and can be automated for your convenience, but you should
make sure the method you choose protects the privacy and security of
your business and customers (Magrabi et al. 2013).

5
SAFETY AND PRIVACY CULTURE
Referencing List –
Haghighi, P.D., Burstein, F., Zaslavsky, A. and Arbon, P., 2013. Development and evaluation of
ontology for intelligent decision support in medical emergency management for mass gatherings.
Decision Support Systems, 54(2), pp.1192-1204.
Magrabi, F., Aarts, J., Nohr, C., Baker, M., Harrison, S., Pelayo, S., Talmon, J., Sittig, D.F. and
Coiera, E., 2013. A comparative review of patient safety initiatives for national health
information technology. International journal of medical informatics, 82(5), pp.e139-e148.