Automation in Workplace: Report for International Foundation Program

This report examines the effects of automation on work within a human resources context, focusing on the applications and devices used daily, their advantages, and weaknesses. The author, working as an HR manager, details the use of Breezy HR for automating the hiring process, atSpoke as an employee help desk support system, and eMaint for automatically filling online forms and managing passwords. Breezy HR streamlines resume screening using AI but lacks API integration. AtSpoke saves time by automating answers to internal employee queries, though it has a time-consuming implementation and can be costly. E-Maint provides secure password management and form filling, but suffers from internal friction and lacks QR code functionality. The report concludes that automation can be cost-effective and minimize losses, improving overall efficiency.

INTERNATIONAL
FOUNDATION
PROGRAM

TABLE OF CONTENT
Introduction......................................................................................................................................3
Main body........................................................................................................................................3
Breezy HR:................................................................................................................................3
atSpoke:.....................................................................................................................................3
eMaint: .....................................................................................................................................4
Conclusion.......................................................................................................................................5

Introduction
Automation in the workplace refers to the use of technology or machines in the easily repetitive
or replicated tasks in order to minimize the use of human labour. In past times the automation
system was really expensive and requires a team of experts which can handle the automation
which makes the automation out of reach of small companies which does not have huge amount
of costs to invest in automation but in today’s world automation does not require huge
investments or team of experts which makes it suitable even for small organization.
Main body
I am working as a manager in the human resource department of a reputed firm. It is important
for me to make sure that the employees of the company are satisfied and the company is also
having a continuous supply of the talented workforce. Three automation systems in workplace
that I m using right now are given below:
Breezy HR:
Currently I am using this platform to make the hiring and searching of talented process
automatic. It is important for me to make sure that the company is having a continuous supply of
talented workforce in the company. The Breezy HR application is a automation hiring tool that
can read through resumes real quick and quickly identify the candidates that can suit the
organization from thousands of resumes.
Pros: It is a high performance analysis tool for resume and evaluates resumes using artificial
intelligence which makes sure that their is no scope for mistake.
It is simple to track the references that can be helpful for the HR as the only thing that is needed
is the contact information which is present on the platform.
It helps the company in identifying the best performance employees that are needed to be
promoted for the benefits of the company.
Cons: The platform is not attached through any API system or any administrative system which
can makes it better and more useful in identifying jobs.
atSpoke: One of the most beneficial application that I am currently using is atSpoke which is an
employee help desk support system. These are the Chat-boats that are not only limited to the
customers request. atSpoke helps the company in answering internal questions to the employees
such as WiFi password, leaves, etc. Employees can send requests to the application via email or
SMS and the application will send the reply automatically so that the management does not have

to answer the questions. The system is very helpful for me as I don’t have to answers the same
questions repeatedly and I can make sure that the employees of the company are not suffering for
small details.
Pros: It is an amazing application as I do not have to answer same questions again and again to
the employees and will saves my time.
The application makes sure that the employees are more strategic and are not wasting time in
getting replies, they can ask the question and get the answers right away which saves their time
as well.
Cons: It has a time consuming implementation period and the employees may take some time to
get use to the software and may require training in order to become effective with the software.
It involves a slightly high cost as compared to shared inboxes tools such as spreadsheets, file
system, etc.
eMaint: I am using this application as this application is for filling the online forms
automatically. The application is also helpful in resetting the forgotten passwords easily. I like
the fact that the system has its own vault which makes the passwords more safer. It is a
completely safe application which helps me in filling online forms securely and automatically. It
make sure that the passwords are stored in a locally encrypted password protected vault. It saves
my mental bandwidth for the other stuff that is high on my priority list.
Pros: This system is a web based system so they are not dependent on latency. The system has
competitive licensing scheme. The marketing strategy of the company is highly efficient and will
make sure that the company buy the product/ system.
Cons: Their is a continuous friction between the marketing team and the implementation team.
The system foes not have QR code functionality which makes it a less feasible. Sometimes the
system does not work which serves as a disadvantage in the functionality of the system.

Conclusion
From the above report it is concluded that the company can automate their working easily
without much hassle. It is helpful for the company to automate their workplace as it is not only
cost friendly but it will also makes sure that their is a minimum scope of losses.