Case Study: Analyzing Workplace Health and Safety Procedures

This case study examines workplace health and safety (WHS) procedures within a business context. The report details the communication of new WHS procedures, including team meetings and consultation with staff. It analyzes the effectiveness of training programs in improving employee work practices and identifies the process for arranging and completing training. The study also explores the use of various WHS-related forms, such as consultation, hazard identification, accident, and risk control forms, highlighting their purpose and application. Furthermore, the case study outlines the conventions to be followed when completing these forms and references relevant WHS legislations and codes of practice, such as the Health and Safety Act 2011. The analysis includes completed forms and a training action plan, providing a practical understanding of WHS implementation and compliance. The study concludes with an overview of how to improve WHS procedures and ensure a safe working environment.

CASE STUDY

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 4............................................................................................................................................1
Communicating new procedures............................................................................................1
TASK 9............................................................................................................................................2
Q2. How long does it take to arrange and complete training from the time the training needs
identified.................................................................................................................................2
Q3. Has training improved the employees work practice and explaining observation..........2
TASK 10..........................................................................................................................................3
WHS and employees related forms........................................................................................3
TASK 11..........................................................................................................................................9
Q1. Explaining convention one should follow to complete these forms................................9
Q2. Which WHS legislations or codes of practice did needs to refer to comply with when
implementing and monitoring WHS procedure...................................................................10

INTRODUCTION
Workplace health and safety is important for every business in order to ensure employees
that they are working in a safe environment. The report will cover communication of WHS new
procedures, how does it take to arrange and complete training from the training needs identified
and Training effectiveness. In addition to this, Conventions and WHS legislations will be
discussed in this report
TASK 4
Communicating new procedures
The suitable time for the team meeting will be 10:00 AM. There will be three new WHS
procedures discussed in the meeting such as about tools and equipment’s that are working in a
good condition. The use of PPE and frequent breaks effectively. There will be no changes in the
WHS procedures that it will remain same as before. No changes will be made in hazard
identification, risk assessment as well as in reporting. Supervisors, employees and managers will
provide inputs about the new WHS procedures. Team ideas will be applied to the new WHS
procedures by evaluating and managing discussion on ideas. The ideas will be delegated to all
the team members when it is completely determined. The new procedures of WHS will comply
with legislations safety codes of practices and standards such as workplace safety, arrangement
of tools and equipment’s, safety standards and other things related to the workplace will be
considered as priority. The documents will be accessed on the website. Training programmes
will be organised monthly for supervisors, employees and managers. Meeting agenda will be the
importance of WHS procedures at workplace and invitations are allowed to supervisors,
employees, managers and chairperson of the business.
You must complete the following tasks for this assessment Have you completed
this task
Yes No
Organized and distributed agenda 
Explained three new WHS procedures 
Oral communication with staff to explain WHS procedures 
Consulted with staff about the new WHS procedures 
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Listened to their feedback and determine ways to improve WHS
procedures

Opportunity to staff members 
Outlined when the WHS procedures will be rolled out 
Explained how new procedures will comply with WHS legislations 
Explained training that team members will require 
TASK 9
Q2. How long does it take to arrange and complete training from the time the training needs
identified
As per the previous things described above related to the WHS procedures it was
identified that training needs are determined for supervisors, employees and managers regarding
all three WHS procedures. The training program will be organised for them in monthly time
period as per the requirement. It is identified that training is important for workers in the firm in
order to provide them all the information regarding business WHS procedures. The training
programmes will be organised at the end of every month. Before one of training session all the
issues and problems determined by the employees, supervisors and managers will be conducted
as a documentary process.
Q3. Has training improved the employees work practice and explaining observation
Training session organised for employees is effective and well planned. The training
session helped employees to gain their knowledge regarding WHS practices at workplace
effectively. The training has also improved work of employees regarding their skills and
knowledge of how to manage work place safety at work place while working in a cookery. It was
observed that employees were not aware of such things provided in training session that it was
very necessary for them to increase their working capability and effectiveness. In addition to this,
some employees are still required training that they do not understand what things should be
considered while working in a Cookery. An action plan will be made to provide information
regarding this. The action plan will consist observation of training needs in employees who do
not understand in the previous learning and training session. This will also include deviation of
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requirements to workers. This will help to identify what area and practices should be organised
again for them to fill their training needs effectively.
TASK 10
WHS and employees related forms
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Consultation compliance Yes /No
Do I have one or more consultation arrangements in place after consultation with
my workers?
YES
Do the consultation arrangements include workers other than my employees such
as contractors or labour hire workers who are part of my workforce?
YES
Do I use my consultation mechanism when I:
identify hazards and assess risks? YES
make decisions to control risks? YES
make decisions about welfare facilities? YES
propose changes to the work, including purchasing new or used plant or new
substances or materials?
YES
develop and review safety policies and procedures? YES
When I consult with my workers on these issues do I:
Inform them of what I intend to do (eg purchase a new piece of equipment)?
Share relevant information about the issue with them? YES
Give them a reasonable opportunity to respond? YES
Discuss any of their safety concerns? YES
Take into account the views they express? YES
Advise them of my decision and the reasons for it? YES
If workers are represented by a health and safety representative, do I:
Include the representative in all health and safety consultations? YES
Make myself available for the representative to raise and discuss health and
safety matters with me?
YES
Do I consult other duty holders who share responsibility for a health and safety
matter with me?
Do I co-operate and co-ordinate activities with them?
YES
YES

The initial purpose of WHS consultation form is that Workers must comply with any
reasonable instruction and co-operate with any reasonable health and safety policy or procedure,
for example procedures for consultation at the workplace. It is a legal requirement and also a
important part of managing safety and health issues.
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Date: 28.05.2018 Hazard Report Number: 564561231
Reported By:
Name: Josef Rich Position: Supervisor
Reported To:
Name: Calvin Klevin Position: Manager
Site location: Australia
Subject:
Incident Near Miss Workplace Hazard Hazardous Work Practice
Description of Hazard:
Hazards can be occurred at workplace in terms of accidents which will be arises due to
equipment, tools, etc. in the commercial cookery it is necessary for employees to determine
hazards such as fire burning, gas items, knifes, dangerous equipment’s etc.
What needs to be done?

The Hazard identification form is used to document risks and hazards at workplace. One
form is used for one hazard. Integrate all identified hazards and their control measures into the
Safety Action Plan to monitor and track the progress.
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The WHS accidental form is used to prevent illness and injuries at workplace. Reporting
of accidents should occur promptly decreasing chances of same thing happen to others working
in the firm effectively. This will also help to assess these hazards and take appropriate action to
eliminate, reduce and control them.
Risk control form is used to assess hazards through ongoing examination of workplace in
order to determine potential and actual hazards exists effectively. It will also help to prevent
from injuries and illness when done. Assessment of hazard will help to determine existing
control measures are adequate and to be done.
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Illustration 4: Risk control form

Training Action plan
Training Course: Training and development towards workplace health and safety
Trainer: Sam Leuis
Description of Course (or attach copy of training course)
Training and development program will be organised for workers in order to achieve things that
are necessary to remain safe at workplace while working effectively.
Date: 20.05.2018
Trainer Signature: ________________________________________________
Attendees Name Signature
Ben Stokes ----------------
Kevin Peterson ----------------
Joe Root ----------------
Jimmy Anderson ----------------
Stuart broad ----------------
Training action plan form helps to determine training and development needs of
employees in order to take proper and appropriate action against it. This will also help to
enhance their skills and knowledge regarding workplace safety to reduce accidents at workplace
effectively.
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TASK 11
Q1. Explaining convention one should follow to complete these forms
There are some conventions should be followed by business in order to manage these
forms such as the form such as WHS consultation form should be filled by employees etc. these
are all related to workers so the involvement should be a prior thing for business.
Q2. Which WHS legislations or codes of practice did needs to refer to comply with when
implementing and monitoring WHS procedure
I would like to recommend Health and safety act 2011. It is one of the most common
thing for every business to be considered at workplace. It can be said that employees are the
main assets of the company that their safety and security is one of the most prior thing for
business. They should consider all the factors which can be dangerous for workers at workplace.
In addition to this, training and development programs should be organised for them in order to
increase their knowledge regarding workplace safety.
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