Workplace Health and Safety Management System: A Practical Guide

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Ensure a safe workplace
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Contents
Assessment Task 1...........................................................................................................................3
Written Questions........................................................................................................................3
Assessment Task 2.........................................................................................................................20
Assessment Task 3.........................................................................................................................23
Role-play....................................................................................................................................23
Assessment Task 4.........................................................................................................................24
Role- Play...................................................................................................................................24
References......................................................................................................................................25
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Assessment Task 1
Written Questions
Q1: Describe the following terms usually mentioned in the codes of practice, WHS Acts and
regulations in one to two short sentences:
Hazard The hazard related situation must be cover in
the codes of practices.
Incident It is necessary to ask the employees for the
incident that have been not reported.
Risk The risk that may increase could be included in
workplace health and safety.
Risk Register It is a tool to manage all the risk and actions of
an organization towards it.
Risk Assessment It is a tool for recognizing the risk and hazards.
Risk control It is a set of methods which helps to evaluate
the losses of the firm and help to take
beneficial actions.
Risk Analysis The tool can help to identify the factor of
success for the organization.
Risk Management process A process of recognizing, monitoring and
managing to the potential risk for reducing the
negative impact of an organization (Brunetto,
et. al., 2013).
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Q2: Complete the following table for each state/territory WHS authorities:
State or territory WHS Act WHS Regulation WHS Codes of
practice
Australian Capital
Territory (ACT)
Australia Act, 1986 Work health and
safety regulation,
2011
Ethical principles
New South Wales
(NSW)
Work Health and
Safety Act, 2011
Work health and
safety regulation,
2017
Scaffolding and lifts
acts
Northern Territory
(NT)
National uniform
legislation Act, 2011
It is a kind of
consumer law
Responsible for
gambling
Queensland (Qld) Work health and
safety act, 2011
Framework for
protecting health and
safety
Effective ways of
recognizing and
managing risk
South Australia Work health and
safety act, 2012
Workplace health
and safety
(Maceachern, et. Al.,
2016).
National
Compliance and
enforcement policy
Tasmania Work health and
safety act, 2012
Explosive act, 2012 Safe use of
Reinforced plastic
Victoria Occupational health
and safety act, 2004
Health and safety
regulation, 2017
Dangerous goods
codes of practice
Western Australia Occupational health
and safety Act, 1984
Occupational health
and safety
regulation, 1996
Control and safe use
of inorganic lead at
work
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Q3: Describe why each of the following is important to your role in the business setting in
50-100 words:
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Acts: Acts can provide a better level of protection to an organization. The acts can protect
the employees and when employees will get protection then it will become easy to get the
overall protection for the organization.
Regulations: The rules and regulations are helpful for the employees to understand their
duties towards the organization. The employees can better understand what the organization
wants from them. The level of outcomes could be understood by the employees by the better
use of rules and regulations. The rules and regulation can make a stable working
environment and employees can feel a safe environment for work and can comfortably do
their tasks.
Regulating agencies: The enforce laws can be implemented by the regulating agencies.
These agencies affect the day to day operations of the organization. They are specific
government entities which are included the power of executives, legislative and judicial
factions (Sheehan, et. al., 2016).

Q4: Answer the following questions:
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4.a. Who is responsible for providing the primary duty of care to ensure the health
and safety of workers while they are at work in the business or undertaking. (20-30
words)
This is the preliminary responsibility of employers to provide a better level of workplace
health and safety to their employees. Those are responsible for managing workplace safety.
They are responsible for managing the safety practices in the organization.
4.b. What other responsibility does this person has other than the primary duty of
care? (20-30 words)
 Providing a workplace without the involvement of any kind of hazards.
 To analyze the conditions and situations of the workplace.
 Making sure about the usefulness of safe tools and types of equipment.
 Responsibility for developing a better working environment for the employees.

Q5: Explain the duties of a person conducting a business or undertaking (PCBUs) in the
business service sector? (50-100 words)
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A person who is responsible for conducting the business and undertaking is always trying to
understand and make clear the legal entities running around the business. There are some
responsibilities like incorporate entities, sole traders, partnerships and senior officers in the
incorporate associations. The primary duty is to the successful implementation of workplace
health and safety policies in the environment of the organization. The PUSB is always
responsible for making the environmental environment free from the hazards. They are
responsible for the working situations of workplaces (Zanko and Dawson, 2012).

Q6: Explain the rights and responsibilities and duty of care obligations of each of the
following in 100-150 words:
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6.a. Employer: The Employer is having some major responsibilities of the organization. The
employer is responsible for the overall activities of the organization. Here are some responsibilities
that the employer needs to execute:
 The responsibility to provide a better and safety full environment for the workers.
 To examine the workplace-related situations and trying to making a comfortable
environment for the people of an organization.
 Making sure regarding the use of safety tools and pieces of equipment.
 Hiring the appropriate number of employees for organizational practices.
 Providing safety training to the employees.
 Updating the operating procedures of the organization
 Responsibility to provide training and medical examination of employees.
Duties of care and obligation: They have to provide care to their employees. They should make
sure about the steps which they need to take for maintaining workplace safety and health
(Griffiths, et. al., 2016).
6.b. Worker: Worker is the important factor of an organization and following are the duties of a
worker:
 Taking the appropriate responsibility for their workplace health and safety.
 Better collaboration with the employer
 Avoiding the misuse of any organizational equipment or tool.
Duties of care obligation: The employee has care of obligation that they need to become ensure
about their workplace safety and security.

Q7: What basic information should you keep complying with the WHS legislative
requirements for record-keeping and reporting? (30-60 words)
Q8: Explain the term due diligence in your own words and what reasonable steps an officer
must take to ensure the business complies with its work health and safety obligations and
the officer is exercising and demonstrating due diligence and general duty requirements?
(100-150 words)
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Here are some requirement of record-keeping and reporting
 The involvement of particular law and legislation related to the sector
 Taking the expert advice for the record-keeping process
 Involvement of an electronic record-keeping system
 Must become able to make a hard copy statement of the record-keeping process
 For the implementation of financial reporting the personal financial records must
be kept for the coming 5 years (Gallagher and Underhill, 2012).
As per my point of view, due intelligence refers to the care which a person tries to avoid
the harm and unethical experience from the workplace. Due diligence means doing their
work. It can be said that the due diligence factor explains that before entering into a new
business a person needs to make himself an expert. The personal experience must be used
before purchasing any of the organization. Due to intelligence can be performed by the
following abstracts:
 If the business has a healthy cash flow
 By knowing the places where the business is coming from
 Where the profit is going up or down
 Analyzing the new market competitors for the organization
 Which type of online business presence organization is having
 If there are hidden liabilities of the organization?
 If the organization is having any physical asset
 What is the insurance information about the organization?
 If the employee salary and benefits are included in the employee files.

Q9: What particular regulatory requirements, policy, procedures or systems are relevant
in the Business Service sector for infection control and managing hazards common to the
work environment? List any five (5).
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Here are the important steps that need to be taken by the management to reduce workplace
hazards:
 Identifying the hazards
 Assess the risk
 Controlling the risk
 Review of risk control
 Using effective strategies

Q10: What is the legislative requirements and "duty to consult requirements" on the
following:
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10.a. Consulting with workers (100-150 words)
 Consulting about workplace health and safety
 The employment protection law must be included
 The involvement of safety representatives and safety committees regulation
 The regulations must be applied on the workplaces
10.b. Consulting with other duty holders at the same workplace (100-150 words)
 The better involvement of WHS act is needed
 It indicates that each person have to understand their duties and responsibilities
 The duty holder can make a report upon the manufacturers, importer, supplier, and
installer of products of the organization.
 The duty holder is responsible for better management of workplace health and safety
regulations.

Q11: Explain when a PCBU must consult with workers according to WHS regulations and
guidelines? (50-100 words)
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There is a need for better implementation of WHS policies within the workplaces. The
regulations are useful to explain the workplace health and safety in a better are. The main
objective of WHS policies is to foster a cooperative, consultative and good relationship
between the PCBU's and employees regarding their health and safety-related issues and
conflicts.
There is a requirement for making a discussion about workplace-related conflicts. The PCBU
need to make a better discussion about the conflicts increasing in the organization and they
should try to make better solutions and opinions that can reduce the particular conflict
situation.