Best Practices in Communicating Workplace Policies and Procedures

This report provides a detailed overview of how to effectively communicate workplace policies and procedures to staff. It explores various communication tools such as PowerPoint presentations, brochures, newsletters, and policy manuals. The report emphasizes the importance of informing employees upfront, soliciting feedback, conducting meetings, and reinforcing policy education. It identifies the roles of organizational heads, managers, and HR in disseminating policies, and highlights the significance of tailoring communication methods to different organizational areas, such as electronic communication for managers and verbal communication for laborers. Key policies discussed include workplace safety, cost containment, environmental sustainability, and risk management. The report concludes that effective communication is crucial for ensuring that employees understand and adhere to workplace policies.

Communication of policies at
workplace

Tools to communicate the policies and the procedures to the staff
• Policies and procedures at work place can be
disseminated through :-
• PowerPoint Presentations
• Brochures
• Newsletters
• Policy manual hand book

How to communicate the policies and
the procedures to the staff
After the publication of the policy manual, the
following steps are to be taken:-
• Informing the employees up front.
• Asking for the feedback
• Introducing the final product
• Conduct meetings
• Reinforcement of the importance of the education
of the policies (van den Eertwegh et al.2013).

How to communicate the policies and
the procedures to the staff
• Encouraging the staffs to review the
handbook.
• Provision of training
• Requesting an employee sign-off

Who is responsible for communicating the plan?
• The workplace internal policies will be approved by the
organizational head.
• The policies are then disseminated to the staffs by the
managers or the HRs (Start and Hovland, 2004).
• Normally the drug policies are developed by the
Australia's National Medicines policy, which is then
conveyed to the organizational heads by audits or
tenders.

Tools for disseminating workplace policies according to the organizational area
• In GSK all the communication can be made electronically or by
putting up newsletters.
• In order to address the laborers, it is necessary to disseminate the
information verbally and sharing their concerns.
• While dealing with managers or researchers the policy procedures
can be transferred electronically (Jadad, Delamothe, 2004).

Policies at a glance
• Having a safe and sustainable workplace
• Developing strategies for the cost containment.
• To maintain a sustainable and pollution free environment by a proper disposal of the
hazardous laboratory wastes.
• Conservation of the natural resources and ensuring a proper use of the energies
during the production.
• To avoid biological risks and laboratory associated infections during the preparation of
the vaccines and the toxoids.
• Increasing knowledge among the employees and encouraging them to work in an
environment responsible manner.
• There should be regular assessment and audits to monitor the implementation of the
policies.
• To reduce the CO2 emission by following the Green house challenge plus.
• A periodic re-evaluation of the life cycle environmental impact of the company's
activity on the environment.

Conclusion
• An effective medium of communication would
help the employees and the other
stakeholders to understand the gravity of the
policies and would encourage them to abide
by the policies.

References
• Jadad, A.R. and Delamothe, T., 2004. What next for electronic
communication and health care?: New tools that require new
thinking. BMJ: British Medical Journal, 328(7449), p.1143.
• Start, D. and Hovland, I., 2004. Tools for policy impact: a
handbook for researchers. London: Overseas Development
Institute.
• van den Eertwegh, V., van Dulmen, S., van Dalen, J., Scherpbier,
A.J. and van der Vleuten, C.P., 2013. Learning in context:
Identifying gaps in research on the transfer of medical
communication skills to the clinical workplace. Patient
education and counseling, 90(2), pp.184-192.