BHP Billiton: Workplace Policy and Procedures for Sustainability

This report provides a comprehensive analysis of workplace policies and procedures for sustainability, focusing on BHP Billiton. It delves into policy implementation, considering various issues and identifying key stakeholders such as customers, staff, investors, and regulators. The report emphasizes the importance of clear communication, organizational principles, and stakeholder consultation in developing effective sustainability policies. It also provides recommendations for improvement, including the integration of sustainability practices into all aspects of the business, cost-effective training, and continuous improvement. The report also outlines the scope of the sustainability policy, including vision, principles, and commitment to environmental and social responsibility. Finally, it details implementation strategies, such as monitoring systems and quality assurance methods, to ensure the successful integration of sustainability practices within the organization.

Running head: WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Workplace Policy and Procedures for Sustainability
Name of Student
Name of University
Author Note

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WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Table of Contents
Part-A: Policy Implementation..................................................................................................2
1.2 Considering issues............................................................................................................2
1.3 Identifying and consulting stakeholders...........................................................................3
1.4 Recommendations............................................................................................................4
Part-B: Policy Implementation...................................................................................................4
1.1 Scope of policy.................................................................................................................4
1.2 Developing workplace sustainability policy....................................................................4
1.3 Developing implementation strategy................................................................................4
Bibliography...............................................................................................................................4

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Part-A: Policy Implementation
1.2 Considering issues
According to Doppelt (2017), the organisational documents need to be structured in a
manner that provides precise contents about the policies. Every legal item needs to be
presented so that employees do not have any complaints regarding the validity of the policies.
This can help in maintaining the structure of the documents in an effective manner. For the
purpose of the assignment, BHP Billiton is considered. BHP Billiton is a multinational
mining organisation situated in Melbourne, Australia. The company was founded in 1885 and
have grown into becoming one of the biggest mining organisations in country and the world
(Bhp.com 2018). BHP Billiton contributes to half of the economy of Australia.
The writing style that needs to be used is simple language that can be understood by
every employee. The font size and style need to be clear so that the employees can
understand it effectively. At the same time, it is also necessary to include regional language
for the effectiveness of the local people who do not have knowledge of the universal
language.
The organisational philosophies and principles need to be included at the beginning of
the document. This can help the employees understand the manner in which the organisation
works. The inclusion of the general principles and philosophies can help BHP Billiton to
maintain the discipline of the employees. At the same time, it is essential that the policies and
philosophies be clearly stated to avoid any type of confusion for the employees.
Every organisation has certain policies that are stated for the general purpose and
others for specific philosophies. According to Mahambo, Chiguvi and Lynch (2016), it is
essential for the organisations to maintain the general policies are stated at the beginning and

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the specific philosophies are stated with accordance to the rules made in specific departments.
This can help the employees to understand the manner in which the organisation maintains its
business.
The policy document needs to be authorised by the manager of BHP Billiton. This is
because the managers are the important stakeholders of an organisation and it is necessary
that they analyse the policies and procedures that are to be set for the betterment of the
employees and the organisation as a whole. Approval has to be taken from the heads of each
department for the authentication of the policy document.
1.3 Identifying and consulting stakeholders
Customers: The customers of an organisation are important for its effective
functioning. Thus, the customers need to be consulted by enlightening them with an
advertisement or social media update about the changes in policies and procedures. This can
help in gaining feedback from the customers (Moloney, Bosomworth and Coffey 2018).
Staff: The staffs of an organisation are important as the policies and procedures need
to be maintained by consulting the staffs. Various inputs provided by the staffs can help in
gaining an important idea about the things that can be included in the policy documents for
making it legal and understandable for the employees.
Investors: The investors help in an organisation by providing the required fund for
growth. Thus, they have an equal right about the policies of an organisation and the manner
in which these policies and procedures are implemented can affect the investors. Thus, the
role of the investors in the policy framing consists of reviewing the policy after its
implementation.

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WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Local community: According to Jonker (2015), the local community is a part of the
corporate social responsibility of an organisation. It is necessary that every organisation
frame policies keeping in mind the welfare of the community. Thus, the legal framework in
the policies needs to address the welfare of the local communities as well as the benefits of
BHP Billiton.
Regulators: Business regulators are important as they help in directing the business in
the right direction. For organisations to succeed in a competitive market, it is necessary that
the regulators be involved in the formation of policies. This can help in maintaining the
business in a proper manner.
Technical specialists: In the modern world, the aid of technology can help in
conducting effective work and reduce excess work. It is to be noted that during the formation
of policies, unethical use of technology needs to be stated to avoid any technical errors in the
organisation (Jacobs, Chase and Lummus 2014).
1.4 Recommendations
Based on the analysis of the requirement of policies and procedures, it is necessary to
consider ways to improve the manner in which sustainability policy is addressed in an
organisation. The likely-effectiveness of the policies can increase if the policies, as well as
the procedures, are made keeping in mind the benefit of both organisation and society.
Likewise, the periods for formulating the policies need to be reduced. It is essential
that the policies be framed at the beginning of the start-up of the organisation and policies
regarding the sustainability of the organisation be implemented along with the recruitment of
employees.

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The cost of maintaining the training and recruitment of the employees need to be
minimal so that finance can be saved for building the infrastructure of BHP Billiton. At the
same time, the revenue of an organisation can be improved by investing in projects that
produce good results.
The existing organisational policies need to be clearly stated and it is necessary that
the policies such as equal employment opportunity, equality and diversity policies are
maintained in an effective manner so that organisations do not have any problems while
abiding by the legal rules of the country.
Industrial rules regarding the policies to maintain sustainability within the country
need to be maintained in a manner that provides an effective understanding of the policies.
Without proper sustainability policies, organisations cannot succeed in the competing market.
The best practice for the welfare of industries needs to be used after the analysis of the
external and internal factors. The comparison needs to be made with other organisations to
understand the effective manner in which the policies can be implemented for the welfare of
BHP Billiton.
Tools for sustainability need to be maintained so that organisations can effectively
deal with the changes that need to be implemented. The sustainability practices need to be
such that it provides organisations with an opportunity to maintain a competitive advantage in
the market and ensure that the social responsibilities towards a community are maintained.
Continuous improvement is required in maintaining the effectiveness of a resource.
This is done so that productivity of the organisation's increases and the organisations can gain
reputation in the business. This can be done by benchmarking technique by analysing other
business organisations.

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WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Part-B: Policy Implementation
1.1 Scope of policy
The policy implemented in BHP Billiton includes manufacturing products by
applying the standard method of production. This includes no excess dumping of unused
materials in local habitats and ensuring that workers maintain a clean and healthy habit while
working in the organisation. Thus, the particular policy of need to be implemented in every
department of the organisation. This can help in covering the bases of the organisation and
ensure that every stakeholder involved with the organisation is well versed in the policies.
According to Hörisch, Freeman and Schaltegger (2014), it is necessary for the
organisations to keep in mind that the policies implemented need to address every
department. At the same time, it is also necessary that it include every field that is covered in
the sustainable policies of organisations. In this case, it is necessary to include sustainable
practices that cover the aspects of the environment, social as well as the economy of an
organisation. This can help in addressing the corporate social responsibility of BHP Billiton
and ensure that every employee is well aware of the methods that need to be applied for
effective management.
Abiding by the legislation is important so that an organisation can understand the
manner in which the business needs to be conducted. The legal framework developed by the
state and country need to be followed strictly so that an organisation does not have to suffer
from any illegal constraints. For example, the Environment Protection and Bio-diversity
conservation law of 1989 needs to be followed so that the company does not have any legal
doubts over the implementation of the sustainable policy.
Apart from the legal framework of the country, it is also necessary to follow the
Global Reporting Initiative and Greenhouse Challenge Plus approach to ensure that the

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conservation of the natural resources is maintained (Johnson 2015). This can help in
maintaining the standards and guidelines for the implementation of a natural factor that can
help in preventing the environment from degradation. The standards mentioned at the
national level and regional level can help BHP Billiton to remain aware of the standards in
the workplace.
1.2 Developing workplace sustainability policy
Vision
Striving to achieve better production to ensure a better planet
Principles
The approach was undertaken to continue business is guided by making commitments and
following certain principles. The principles undertaken include:
Leadership: The managers take in global leaders so that the effectiveness of sustainability
can be understood. These leaders ensure that the policies are implemented properly and that
proper precautions are taken so that the policies can be effectively used in maintaining the
productivity of the organisation.
Transparency: The transparency factor includes the manner in which the organisation is open
to suggestion related to the upholding of sustainability policies. The stakeholders can
contribute to the effective assurance of implication of the sustainable policies in the
organisations.
Integrity: The organisation is intrigued by the application of the sustainability process. The
aim and vision of the organisation are aligned with the objectives that are involved in the
sustainability policy.

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WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Continuous improvement: Continuous improvement refers to increasing benchmark
activities and ensuring that each policy and strategy is better than the previous strategies. This
can help in achieving the objectives of the company.
Important issues
Our business faces various issues and challenges relating to maintaining the legal activities as
well as environmental factors. Opportunities can be got with the implementation of the
sustainable policies that can help in improving the social responsibilities of the organisation.
However, some of the challenges that need to be addressed include climate change, economic
change, environmental degradation, the mentality of the society.
Our commitment and scope
This policy applies to every element and aspect that needs to be considered while maintaining
a successful business. The objectives set up by the organisation need to uphold by the staffs
so that the policies are not violated and actions against any staffs are not enforced to be taken.
Despite the fact that we have a limited network of an influence of third parties, activities such
as trade shows cannot be exhibited.
Objectives
Minimise negative impact on the environment
Provide communities by donating resources
Ensure responsible social and environmental practices
Reporting
The organisation will report against any violation of codes to the supreme head of the region

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WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Violation of organisational ethics will be reported to the managers
Reviews of the management will be conducted on an annual basis
1.3 Developing implementation strategy
Workplace sustainability can be maintained by ensuring that monitoring systems take
place in the organisation. The manner in which these monitoring can be maintained can help
in the achievement of organisational success. The system used for this reason may include
360-degree feedback for understanding the effectiveness of the model.
Quality assurance systems can be maintained by applying TQM methods. The
application of fishbone technique can help in ensuring that the service quality is maintained
by following the rules of sustainability. This can help in ensuring that effective protocols are
also maintained that are set up by the organisation while ensuring the implementation of the
policies of BHP Billiton.
Relevant protocols need to be followed that highlight the sustainability practice of the
organisation. The protocols need to be maintained by analysing the policies of the
organisation and the external environment. The legal requirement of the business states that it
is important for organisations to follow every rule that is stated by the Government
(Hesselbarth and Schaltegger 2014). This can help in more success for the business.
The record needs to be maintained so that the improvement can be calculated. The
continuous improvement process of the organisation needs to be kept in mind for its better
productivity in the future. In this regard, it can be said that the use of benchmarking technique
can help in maintaining the continuous improvement of the organisation.

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